MigrantNGS Data Entry Clerk

PRIMARY PURPOSE:
The District-Wide Migrant/NGS Data Entry Clerk is responsible for obtaining and processing all eligibility and identification forms for all migrant students in the school district.

QUALIFICATIONS:
TEA certification requirements

High School Graduate or GED
Have an understanding of the New Generation System (NGS)
Be trained and certified by TEA/Region One ESC personnel on ID&R COE and NGS procedures annually
Ability to communicate in both English and Spanish
Drivers license and vehicle

MAJOR RESPONSIBILITIES AND DUTIES:
Serve as secondary reviewer of certificate of eligibility to ensure all required documentation is obtain accurately and recorded on NGS for all eligible migrant children from all campuses
Enter and correct data from the COE Certificates of Eligibility in NGS New Generation System
Make determinations when children can or cannot qualify for the migrant education program
Know when a migrant activity is qualifying and non-qualifying on COE
Make parent contacts as necessary to clarify information on COE
Maintain family/children folders with relevant information consisting of their migratory history
Maintain daily log of incoming data of COEs enrollments continued residency withdrawals health STARR supplemental programs and errors
Interpret eligibility related data on NGS
Work with current/prior year COE files and ensure that all eligible enroll/non-enrollee children are identified in NGS
Review STARR scores Special Ed. Gifted/Talented Graduates GED Supplemental Programs alternate numbers and ensure they are encoded in NGS
Run NGS campus reports Priority for Services STARR Special Ed. Max Enrollment Reports Immunizations Reports District Reports Withdrawal Reports Summer Reports and other reports requested by campus personnel
Produce forms required to be submitted by campus clerks eligibility confirmation withdrawal with-in district transfer LEP Gifted/Talented Special Ed. STARR and teacher listings
Work with all campuses to ensure that all students enrolled are reported on monthly counts
Maintain weekly and monthly campus counts
Assist NGS/Recruiters with system problems input student data run reports
Conduct campus audits to ensure all information relevant to migrant students is maintained by campus clerk
Maintain Binder for Monthly Meetings with all relevant information
Prepare for monthly NGS and migrant recruiter meetings memos agendas sign-in handouts
Prepare memos to Principals for Migrant Staff to attend ID&R and NGS Trainings
Prepare ASBs for ID&R and NGS Trainings for office staff
Plan prepare and file information for the upcoming year
Keep program coordinator informed about status of migrant students
Keep records and count of active three-year old migrant students
Maintain Binder for Building Bridges Program with all relevant information
Work with Building Bridges parent meetings memos agenda sign-in
Maintain residency verification reports unique count report end of eligibility report contact report and facility report
Maintain Reviewer Log COES reviewed errors corrections made
Work with Parental Involvement and Special Funded staff
Performs all duties in a safe manner to avoid injury to oneself and/or to others.
Performs other related duties as assigned.

EQUIPMENT USED:
Copier fax machine typewriter computer and printer

WORKING CONDITIONS:
Mental Demands/Physical Demands/Environmental Factors:
Maintain emotional control under stress; repetitive hand motions; prolonged use of computer

The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.

Nondiscrimination Statement
Edinburg CISD does not discriminate on the basis of race color national origin sex disability or age in its programs or activities and provides equal access to the Boy Scouts and other designated youth groups. The following person has been designated to handle inquiries regarding the nondiscrimination policies: Title IX issues: Mark Micallef Director of Personnel/Legal Issues ADA/504 issues: Sofia Hinojosa Director of Student & Social Services 411 N. 8th Avenue Edinburg TX 78539 .
Edinburg CISD no discrimina por motivos de raza color origen nacional sexo discapacidad o edad en sus programas o actividades y brinda igualdad de acceso a los Boy Scouts y otros grupos juveniles designados. La siguiente persona ha sido designada para manejar consultas sobre las polï½ticas de no discriminaciï½n Title IX issues: Mark Micallef Director of Personnel/Legal Issues ADA/504 issues: Sofia Hinojosa Director of Student & Social Services 411 N. 8th Avenue Edinburg TX 78539 .