Migrant Data Clerk

Position Overview

The Migrant Data Clerk plays a vital role in supporting students and families served through the Title I Part C Migrant Education Program and the McKinney-Vento Homeless Assistance Act. This position is responsible for identifying eligible students coordinating enrollment maintaining accurate program data and connecting families with educational and community resources that remove barriers to student success.

Working collaboratively with district staff families and community agencies the Migrant Data Clerk serves as an advocate for highly mobile and homeless students while ensuring compliance with all applicable federal state and district regulations.

Key Responsibilities

Student Identification & Enrollment

• Identify students who qualify for the Migrant Education Program and McKinney-Vento services through enrollment procedures residency questionnaires referrals interviews and community outreach.

• Conduct intake interviews with students and families to determine program eligibility and identify educational social and basic needs.

• Facilitate immediate enrollment for eligible students in accordance with federal and state requirements.

• Assist families with enrollment forms residency documentation records requests and district registration procedures.

• Monitor student mobility housing status and enrollment throughout the school year to ensure continued eligibility and services.

Student & Family Support

• Serve as a liaison between students families schools and community agencies.

• Conduct home visits shelter visits and community outreach activities as appropriate.

• Connect families with available resources including school supplies transportation assistance clothing food hygiene products and other community services.

• Coordinate transportation for eligible students in accordance with McKinney-Vento requirements.

• Assist students and families in overcoming barriers that impact school attendance participation and academic success.

• Advocate for equitable educational opportunities and student success.

Data Management & Compliance

• Maintain accurate student records in district information systems and required state and federal databases.

• Track enrollment attendance mobility housing status withdrawals and program participation.

• Prepare documentation required for state and federal reporting audits and compliance monitoring.

• Ensure compliance with Title I Part C the McKinney-Vento Homeless Assistance Act FERPA and district policies.

• Assist with data collection recordkeeping and required federal program reports.

Collaboration & Communication

• Collaborate with administrators counselors social workers nurses teachers transportation staff and community agencies to coordinate services.

• Communicate regularly with families regarding district programs educational opportunities and available resources.

• Provide translation and interpretation services for families with limited English proficiency when appropriate.

• Participate in student support meetings professional learning and interagency collaboration.

• Support parent engagement activities and other federal program initiatives.

Administrative Responsibilities

• Maintain organized files documentation and confidential program records.

• Prepare reports correspondence presentations and required documentation.

• Coordinate meetings appointments and outreach activities.

• Utilize Microsoft Office Google Workspace student information systems and other district technology to support program operations.

• Perform additional duties as assigned.

Qualifications

Required Qualifications

• High school diploma or GED.

• Valid Kansas drivers license.

• Strong organizational communication and interpersonal skills.

• Ability to maintain confidentiality and exercise sound judgment.

• Proficiency with Microsoft Office Suite Google Workspace and data management systems.

• Ability to manage multiple priorities while meeting deadlines.

• Ability to work independently and collaboratively within a team.

Preferred Qualifications

• Associates degree in Education Social Work Human Services or a related field.

• One to two years of experience in education social services family services or a related field.

• Experience working with migrant families multilingual learners or families experiencing homelessness.

• Bilingual proficiency in English and Spanish is highly preferred.

• Interpreter training or bilingual certification is preferred.

Terms of Employment

• Full-Time Hourly Position.

• FLSA Status: Non-Exempt.

• Work Schedule: As determined by the Board of Education.

• Reports To: Executive Assistant to the Superintendent.

• Evaluation: Performance will be evaluated in accordance with Board of Education policy and district evaluation procedures.

Program Support & Responsibilities

School Year Responsibilities

• Identify and enroll eligible migrant and homeless students.

• Maintain accurate student records and required documentation.

• Coordinate services with district departments and community agencies.

• Conduct family outreach home visits and resource coordination.

• Assist with federal reporting compliance activities and audits.

• Support parent engagement events and district initiatives.

• Advocate for students and families to ensure equitable access to educational opportunities.

Non-Student Contact Days

• Update student records and program databases.

• Prepare state and federal reports.

• Organize program files and compliance documentation.

• Plan outreach activities and coordinate with community partners.

• Assist with federal program planning and administrative responsibilities.

Professional Responsibilities

• Attend required district meetings trainings conferences and professional development.

• Maintain current knowledge of Title I Part C McKinney-Vento FERPA and other applicable regulations.

• Demonstrate professionalism cultural responsiveness and ethical conduct in all interactions.

• Build positive relationships with students families staff and community partners.

• Support district goals strategic initiatives and federal program objectives.

• Perform additional duties as assigned.

Physical Requirements / Environmental Conditions

• Ability to sit stand walk bend stoop and move throughout district buildings and community locations.

• Frequent use of computers telephones and other office equipment.

• Ability to lift and carry office materials or student resources weighing up to 25 pounds.

• Frequent travel between schools homes shelters and community agencies.

• Work is performed in office school and community settings while maintaining confidentiality and responding with professionalism to the needs of students and families.

Why Join USD 480

At USD 480 we believe every student deserves access to a high-quality education regardless of mobility housing status or life circumstances. As a Migrant Data Clerk youll play a meaningful role in ensuring students and families receive the support advocacy and resources they need to succeed in school and beyond.

Joining USD 480 means becoming part of a collaborative team dedicated to educational equity family engagement and student success. Youll work alongside educators community partners and district staff to remove barriers to learning while making a lasting impact on the lives of some of our most vulnerable students. If youre passionate about serving families building relationships and helping students thrive we encourage you to apply.

Evaluation

Performance will be evaluated by the Executive Assistant to the Superintendent in accordance with Board of Education policy district evaluation procedures and applicable state and federal regulations.

USD 480 is an Equal Opportunity Employer and does not discriminate on the basis of race color national origin sex disability age or any other protected status in its educational programs activities admissions or employment practices.

Required Experience:

IC