MHS Student ServicesGuidance Office Secretary

RIVER VALLEY SCHOOL DISTRICT

INTERNAL/EXTERNAL POSTING

Position: Middle High School Student Services / Guidance Office Secretary (Annual 220 days)

Starting Wage: Compensation will be based on experience and qualifications in alignment with the Support Staff Handbook Secretary - Level 3 Pay Schedule

Location: River Valley Middle High School

Reports To: MHS Principal

QUALIFICATIONS

Required

Has a high school diploma and at least one year of related experience and/or training in similar position

Has excellent grammar spelling and word processing skills to compose routine correspondence

Is able to read write and solve simple mathematical problems

Demonstrates good work ethic and high standards for work performance

Has excellent interpersonal skills and a cooperative attitude

Has ability to understand written and oral instructions

Has ability to maintain strict confidentiality and understands the effects it has on others

Is able to prioritize and efficiently manage a variety of simultaneous office tasks/activities

Is professional exercises tact and responds well under pressure

Has ability to problem solve make decisions and take responsibility for own decisions

Has experience working with office machines and doing routine office procedures i.e. filing sorting mail running copies etc.

Has experience using Microsoft Office software i.e. Word Excel and PowerPoint; and experience using the Internet and sending/receiving e-mail messages

Is willing to take additional training or classes to improve job skills

Is willing to work evening and flexible hours if needed

Preferred

Has experience with desktop publishing

Has experience developing and maintaining student files

Has experience working with student headcount data

Has some college and/or post high school training in similar position

RESPONSIBILITIES

1. Serves as the secretary to the middle/high school counseling staff.

2. Assists with compiling processing filing and completing the necessary reports required by the Student Services Office in a timely manner.

3. Maintains and transmits the necessary immunization records to the appropriate health officials.

4. Organizes processes maintains and inputs all pertinent data into the computerized student management system i.e. student enrollment information demographic data class changes in cooperation with the counseling staff and administration.

5. Assists with the enrollment of new and returning students.

6. Prepares the necessary materials and generates labels for mailings as requested.

7. Prepares materials and information needed for parent-teacher conferences.

8. Processes teacher grades produces deficiency notices and prepares staff communication for the distribution of student report cards as directed by the administration.

9. Inventories orders and receives materials and office supplies as needed.

10. Places or answers telephone calls responds to routine questions provides or takes accurate messages and routes calls to appropriate persons.

11. Assists counseling staff and administration with the mailing of college applications and requests for transcripts.

12. Opens screens and routes all mail including maintaining an organized system for filing and processing incoming and outgoing correspondence for counseling staff.

13. Maintains a schedule of appointments and meetings and makes arrangements for such meetings as needed.

14. Types memorandums letters complex documents and correspondence; and distributes information to staff and community as directed.

15. Establishes and maintains appropriate confidential student records/files.

16. Prepares the Buildings Annual Education Report under the direction of the Building Principal.

17. Performs other temporary or regular duties as assigned by the Building Principal or his/her designee.

ALL INTERESTED APPLICANTS must apply through Red Rover:

Please upload your letter of interest resume reference letters transcripts and other pertinent information directly to your application.

Questions may be directed to Mark Bensinger Middle High School Principal at or email him at

Date of Posting: September 18 2026 Deadline Date: Until Filled

Equal Opportunity Statement

The River Valley School District Board of Education does not discriminate on the basis of race color national origin sex including sexual orientation gender identity or gender expression disability age religion height weight marital or family status military status ancestry genetic information or any other legally protected category collectively Protected Classes in its programs and activities including employment opportunities.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position. Any person who believes that they have been discriminated against or denied equal opportunity or access to the Districts programs activities or services may contact the District at: 15480 Three Oaks Road Three Oaks MI 49128 .