Meeting Coordination & Communications Consultant

Job Family:

Travel Required:

Clearance Required:

What You Will Do:

• Lead the planning and execution of enterprise meetings leadership forums town halls workshops and strategic events serving audiences of up to 600 participants.

• Manage end-to-end event logistics including scheduling registration venue coordination catering speaker preparation and attendee communications.

• Develop and maintain project plans workback schedules milestones action trackers and event deliverables.

• Facilitate planning sessions and stakeholder meetings with executive sponsors and senior leaders.

• Draft and edit executive communications agendas briefing materials talking points presentations and post-event summaries.

• Create event promotion and engagement materials including invitations presentations digital communications and visual products.

• Coordinate virtual in-person and hybrid meeting platforms technology requirements and audiovisual support.

• Conduct rehearsals readiness reviews and day-of-event coordination to ensure successful execution.

• Identify and mitigate risks manage competing priorities and drive continuous improvement through lessons learned and post-event assessments.

What You Will Need:

• Bachelors degree in Communications Marketing Public Relations Business Administration Event Management or a related field.

• 3 years of relevant professional experience.

• Experience coordinating executive meetings communications initiatives events or stakeholder engagement activities.

• Strong written verbal and interpersonal communication skills.

• Ability to manage multiple priorities and stakeholders in a fast-paced environment.

• Ability to obtain a Public Trust clearance (i.e. US citizenship required)

What Would Be Nice to Have:

• Executive presence with experience supporting C-suite leaders.

• Strong project management and stakeholder coordination skills.

• Graphic design and visual communications experience.

• Experience developing promotional campaigns and enterprise communications materials.

• Ability to manage large diverse stakeholder groups across multiple workstreams.

• Strong critical thinking problem-solving and risk management capabilities.

• Experience supporting virtual hybrid and in-person events.

• Familiarity with audiovisual technologies and event production.

• Proficiency with Microsoft 365 PowerPoint Teams SharePoint Canva Adobe Creative Suite or similar tools.

• Experience in a consulting federal or professional services environment.

What We Offer:

Guidehouse offers a comprehensive total rewards package that includes competitive compensation and a flexible benefits package that reflects our commitment to creating a diverse and supportive workplace.

Benefits include:

• Medical Rx Dental & Vision Insurance

• Personal and Family Sick Time & Company Paid Holidays

• Position may be eligible for a discretionary variable incentive bonus

• Parental Leave and Adoption Assistance

• 401(k) Retirement Plan

• Basic Life & Supplemental Life

• Health Savings Account Dental/Vision & Dependent Care Flexible Spending Accounts

• Short-Term & Long-Term Disability

• Student Loan PayDown

• Tuition Reimbursement Personal Development & Learning Opportunities

• Skills Development & Certifications

• Employee Referral Program

• Corporate Sponsored Events & Community Outreach

• Emergency Back-Up Childcare Program

• Mobility Stipend

About Guidehouse

Guidehouse is an Equal Opportunity EmployerProtected Veterans Individuals with Disabilities or any other basis protected by law ordinance or regulation.

Guidehouse will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of applicable law or ordinance including the Fair Chance Ordinance of Los Angeles and San Francisco.

If you have visited our website for information about employment opportunities or to apply for a position and you require an accommodation please contact Guidehouse Recruiting at 1- or via email at . All information you provide will be kept confidential and will be used only to the extent required to provide needed reasonable accommodation.

All communication regarding recruitment for a Guidehouse position will be sent from Guidehouse email domains including @ or . Correspondence received by an applicant from any other domain should be considered unauthorized and will not be honored by Guidehouse. Note that Guidehouse will never charge a fee or require a money transfer at any stage of the recruitment process and does not collect fees from educational institutions for participation in a recruitment event. Never provide your banking information to a third party purporting to need that information to proceed in the hiring process.

If any person or organization demands money related to a job opportunity with Guidehouse please report the matter to Guidehouses Ethics Hotline. If you want to check the validity of correspondence you have received please contact . Guidehouse is not responsible for losses incurred (monetary or otherwise) from an applicants dealings with unauthorized third parties.

Guidehouse does not accept unsolicited resumes through or from search firms or staffing agencies. All unsolicited resumes will be considered the property of Guidehouse and Guidehouse will not be obligated to pay a placement fee.