Meeting and Convention Planner II

Meeting and Convention Planner II

At Alcon we are driven by the meaningful work we do to help people see brilliantly. We innovate boldly champion progress and act with speed as the global leader in eye care. Here youll be recognized for your commitment and contributions and see your career like never before. Together we go above and beyond to make an impact in the lives of our patients and customers.

We foster an inclusive culture and are looking for diverse talented people to join Alcon. As a Meeting and Convention Planner II supporting the Alcon Canada team you will be trusted to be responsible for all aspects of planning USand Globalcommercial meetings and education programs ensuring each program is executedin accordance withcorporate industry and federal/international regulatory and compliance guidelines. Program responsibility typically includeshigh profile programs with frequent direct interaction with physician customers and key internal personnel; incumbent will be expected to manage multiple programs simultaneouslyand will also be expected to travel to programs.

The role sits on the main Alcon Campus in Tower C working within the Meetings and Conventions (M&C) addition to keyaccountabilities Associate will have an opportunity to interact with our companys senior management various departments within Alcon and outside learn about the ophthalmic and optometric business and gain excellent visibility to functions/opportunities at the home office.

In this role a typical day will include:

• Responsible for all aspects of meeting planning for domesticand/or international meetingsand conventions(could be high profile and complex) to include design and execution ofsponsored exhibitssymposiumadvisory boardsphysicianspeaker/devicetrainingsmedical device training labs mobile demonstration events and other programs requiring knowledge ofOptometric andOphthalmic business andeye carepharmaceuticalsequipment disposables and implantable devices. Coordinating all logistical aspects includingattendee registration and managementground transportation air travel hotel accommodations audio visual needs meeting collateral vendor managementand shipping of corporate assetscollaboration with internal functions as needed.

• Responsible for attendee recruitment and registration initiatives including the development design and proofreading of all digital and print materials for internal and external includes invitations/brochures event registration web sites using CVENT all meeting related communications (emails and text messages) for both Alcon and external all materials meet Alcon and industry requirements for promotional materials.

• Responsible for ordering equipment samplesand supplies coordinating installation and training withinternalteamsincluding:AlconServiceTech Support Customer Service Marketing Training Operations Research and Development and other internal teams.

• Ensuring each event is executedin accordance withcorporate andAdvaMed/Pharma guidelines for events and for interacting with Health Care Providers (HCP).

• Facilitate and attendplanning meetings with stakeholdersand internal customers.

• Maintainaccuratemeeting data in Alcons meeting management systemandadherence to department working practice documents. Sharing event related reports and generating event communications including email and text. Helpfacilitatemeeting surveys and post event reports. Ensuring attendee/stakeholder feedback from program is collected and results shared with Meetings and Conventions management and relevant stakeholders.

• Responsible for generating and sharing event related communicationssurveysand reports from CVENT. Ensuring attendee feedback from program is collected and results shared withteammanagement and relevant stakeholders.

• Incumbent will work on negotiation selection and procurement of services resourcesfacilitiesand vendors applying cost-saving measures. Ability to source event locations that will accommodate theprogram needs includingdelivery installation and use of Alcons equipment to support wet labs demonstrations and device training programs. Review and approve contracts letters of agreements service agreements within grant of authority andsubmitall contracts in the Alcon legal contract management system.

• Develop program budgetsandmaintainbudget pay all meeting-related expenses and track all expenses in for budget analysis andtimelyreporting to budget owners is also responsible for tracking transfers of value to healthcare professionalsin accordance withstate and federal reporting requirements.

• Provide on-site management forcommercialprograms and meetings which includetravel and overnight staysoftenon isapproximately 25% of the role.

• May coach otherCoordinators and Planners and may partner with other Planners on larger programs for a shared planning experience.
• Design execute and manage internal and external programsincluding: Customer Programs Product Launches Sales Meetings (US & Canada) and several National and Regional Conventions in Canada.

WHAT YOULL BRING TO ALCON:

• Bachelors Degree or Equivalent years of directly related experience (or high school 8 yrs.
• Assoc.4 yrs.)
• The ability to fluently read write understand and communicate in English

PREFERRED SKILLS AND EXPERIENCE:

• Action Oriented: Readilytakes actionin challenging situations;identifiesand seizes new opportunities;displays a can-do attitude at all times.

• OptimizesWork Processes & Resources:Identifiesand creates processes necessary to get work done;Optimizesavailable resources (people funding materials support); Seeks ways to improveprocesses

• Customer Focus: Gains insight into customer needs and executes beyond customer expectations; builds and delivers solutions that meet/exceed customer expectations;establishes andmaintains effective customer is true for BOTH internal and external customers.

• Ensures Accountability: Acts with a clear sense of ownership; takes personal responsibility for decisions actions and failures; follows through on commitments.

• Plans & Aligns: Planning and prioritizing work to meet commitments aligned with program goals;uses milestones to diligently track and manage progress; develops implementation plans to appropriatelyallocatemeetingresources

• Communication and Collaboration: Providestimelyaccurateand clear communication to others; Partners with others to get work done;Gains trust and support of others to achieve sharedobjectives.

• Business Insights: Applying knowledge of business and the marketplace to advance the organizations goals.

• Tech Savvy:Anticipatingand adopting innovations in business-building digital and technology applications.

HOW YOU CAN THRIVE AT ALCON:

• See your career like never before with focused growth and development opportunities
• Join Alcons mission to provide outstanding innovative products and solutions to improve sight improve lives and grow your career!
• Alcon provides robust benefits package including health life retirement flexible time off for exempt associates PTO for hourly associates and much more!

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ALCON IS AN EQUAL OPPORTUNITY EMPLOYER AND PARTICIPATES IN E-VERIFY

Alcon takes pride in maintaining an inclusive environment that values different perspectives and our policies are non-discriminatory in recruitment hiring training promotion or other employment practices for reasons of race color religion gender national origin age sexual orientation marital or veteran status disability or any other legally protected status. Alcon is also committed to working with and providing reasonable accommodation to individuals with disabilities. If because of a medical condition or disability you need a reasonable accommodation for any part of the application process or in order to perform the essential functions of a position please send an email to and let us know the nature of your request and your contact information.