Medical Records Clerk

Position Overview:

The Medical Records Clerk is responsible for the creation maintenance organization and secure management of resident health records at a federally contracted ICE residential facility in Alexandria LA. Working closely with nursing behavioral health and facility leadership this position ensures clinical documentation is complete accurate and accessible in compliance with federal standards contract requirements and privacy regulations.

This role requires strong attention to detail discretion when handling sensitive information and the ability to work effectively in a fast-paced mission-critical environment.

Key Responsibilities/Essential Functions:

Records Management & Documentation

• Create maintain update and organize resident health records from intake through discharge or transfer.
• Enter and maintain health screenings immunization records TB screening documentation medication administration records and clinical encounter information in the EHR or paper record system.
• Ensure records are complete accurate and filed within required timeframes.
• Coordinate the secure storage retrieval transfer and retention of medical records in accordance with facility policies and federal privacy requirements.
• Prepare and transmit records for resident transfers releases off-site appointments and hospital admissions.
• Track and follow up on missing or incomplete documentation with clinical staff.

Compliance & Reporting

• Support audits inspections and compliance reviews by maintaining organized audit-ready records.
• Maintain logs reports and tracking systems related to resident medical records and clinical documentation.
• Assist with required reporting referrals medical clearances vaccination records TB documentation and other contract deliverables.
• Adhere to all confidentiality privacy security and record retention requirements.

Administrative & Operational Support

• Coordinate with nursing behavioral health and facility staff to ensure timely completion of clinical documentation.
• Assist with scheduling off-site appointments maintaining referral records and tracking transportation requests.
• Provide administrative support including filing scanning copying data entry and document management.
• Participate in shift briefings and communicate documentation needs and record status updates.

Required Qualifications & Core Competencies:

• High school diploma or GED required; Associates degree in Health Information Management Healthcare Administration or related field preferred.
• Minimum two (2) years of experience in medical records health information management healthcare administration or a related setting.
• Experience maintaining confidential health records in compliance with HIPAA Privacy Act or similar privacy requirements.
• Proficiency with EHR systems and Microsoft Office applications.
• Strong data entry organizational and recordkeeping skills.
• Ability to read and interpret medical terminology and clinical documentation.
• Ability to obtain and maintain a federal security clearance (up to and including Tier 4 DHS clearance).
• Ability to work in a 24/7 operational environment including evenings weekends and holidays.
• Strong communication organizational and interpersonal skills.
• Ability to maintain confidentiality and exercise sound professional judgment.
• Ability to communicate effectively in English both verbally and in writing is required.

Desired Skills:

• Bilingual English/Spanish preferred.
• Experience in a federally contracted residential facility healthcare setting correctional environment or similar highly regulated operation.
• Certification such as RHIT CMAA or related credentials.
• Experience with government reporting requirements and contract compliance.
• Familiarity with communicable disease documentation immunization tracking and trauma-informed practices.

Conditions of Employment:

• Employees must be a U.S. Citizen or a Legal Permanent Resident
• Employment is contingent upon successful completion of the following screening:
• • Federal background investigation (up to and including a Tier 4 DHS clearance)
  • Criminal history check
  • Verification of employment and education history
  • Compliance with all government credentialing requirements
  • Drug Screening
• Employees must adhere to all federal security confidentiality and operational protocols while working within government facilities.
• Must be able to speak read and write in English
• Anovaeon operates 24 hours/365 days and requires the flexibility to work additional hours nights weekends and holidays
• Must show proof of eligibility to work in the U.S.
• Internal background check to the satisfaction of contract requirements.
• If applicable Child Abuse/ Neglect Report (CAN) or child protective services check with no adverse findings.

Physical Requirements:

• Ability to stand walk and conduct facility rounds for extended periods (812 hours per shift)
• Ability to lift and move supplies up to 50lbs
• Ability to respond quickly to emergencies throughout the facility
• Ability to work in indoor and outdoor environments
• Ability to review documentation reports and operational records with attention to detail.
• Ability to sit for extended periods for administrative tasks and documentation

Work Environment:

• Position is full-time and located within a secure federally contracted ICE residential facility

Other Duties & Information:

Please note this job description is not designed to cover or contain a comprehensive listing of activities duties or responsibilities that are required of the employee for this job. Duties responsibilities and activities may change at any time with or without notice.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of their job.

• Position Type: Full-Time
• Travel Requirements: None
• Location: On-Site

About Anovaeon LLC:

Anovaeon LLC is a solutions-driven company providing end-to-end expertise in humanitarian response. We dont staff projectswe bring the right teams with the right tools guided by innovative leadership that together deliver operational success. From disaster response and recovery to migration and emergency preparedness we integrate strategic leadership with hands-on execution. Our team combines deep industry experience with data-driven solutions ensuring our partners are well equipped to mitigate crises effectively and deliver real impact and mission success.

Anovaeon LLC is an Equal Opportunity and Affirmative Action Employer and prohibits discrimination and harassment of any type on the basis of actual or perceived race color national origin ancestry sex (including pregnancy childbirth breastfeeding and medical conditions related to pregnancy childbirth or breastfeeding) gender gender identity and gender expression religious creed disability (mental and physical) including HIV and AIDS medical condition (cancer and genetic characteristics) genetic information age marital status civil union status sexual orientation military and veteran status denial of family and medical care leave arrest record and/or any other characteristic(s) protected by federal state or local law.

This policy applies to all terms of employment including recruiting hiring placement promotion termination layoff recall transfer leaves of absence training compensation benefits employee activities and general treatment during employment.

If you need any accommodations to complete the application participate in an interview take part in pre-employment testing or engage in any part of the selection process please contact us at