Medical Programs Administrative Assistant (Administrative Assistant II)
Job Location:
Springfield, VT - USA
Monthly Salary:
Posted:
Application Deadline:
Vacancies:
Job Summary
Job Requisition ID:56731
BPIS: 10108
Opening Date:06/15/2026
Closing Date: 06/30/2026
Agency:Department of Healthcare and Family Services
Class Title:ADMINISTRATIVE ASSISTANT II - 00502
Skill Option:None
Bilingual Option:None
Salary: Anticipated starting salary (eff 7/1/26) $7000/mo.; Full salary range $6460 - $9337/mo.
Job Type: Salaried
Category:Full Time
County: Sangamon
Number of Vacancies: 1
Bargaining Unit Code:None
Merit Comp Code:Confidential (Management Bill) Exclusion from RC028 Collective Bargaining Coverage
A resume is highly encouraged to evaluate your qualifications and skills as part of your application. Please attach a DETAILED Resume/Curriculum Vitae (CV) to the MY DOCUMENTS section of your application if you decide to provide one.
Why Work for Illinois
Working with the State of Illinois is a testament to the values of compassion equity and dedication that define our state. Whether youre helping to improve schools protect our natural resources or support families in need youre part of something biggersomething that touches the lives of every person who calls Illinois home.
No matter what state career youre looking for we offer jobs that fit your life and your scheduleflexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.
Position Overview:
The Department of Healthcare and Family Services Division of Medical Programs is seeking to hire an organized detail-oriented fast-paced individual to serve as an Administrative Assistant II. This position will serve as the assistant to the Administrator of the Division of Medical Programs performing complex administrative tasks to assist with planning developing coordinating and executing daily office functions. Responds to special inquiries and correspondence from staff public and private organizations.
The ideal candidate will have a strong knowledge of office management practices procedures and programs with the ability to follow written and verbal instructions.
HFS values employees with different backgrounds life experiences and talents.
Employees receive a robust benefit package including:
- Monday-Friday work schedule
- Flexible work schedules are available in many program areas. (Remote work may be an option for certain positions.)
- Health Life Vision and Dental Insurance
- Pension Plan
- Paid Parental Leave
- Deferred Compensation Program and other pre-tax benefit programs (Medical/Daycare)
- Employees earn (12) paid Sick Days annually.
- New Employees earn (10) paid Vacation Days their first year of service and can earn up to (25) paid Vacation Days annually.
- Employees earn (3) paid Personal Days annually.
- (13-14) paid holidays annually (based on start date)
If you are seeking a new opportunity and this position appeals to you please apply today!
At the Illinois Department of Healthcare and Family Services (HFS) we value staff as our greatest asset. We work in a spirit of teamwork to help millions of Illinoisans access high quality healthcare and fulfill child support obligations to advance their physical mental and financial well-being. We provide healthcare coverage for children and adults through Medicaid and other medical programs and we help ensure that children receive financial resources from both their parents through Child Support Services. The HFS Office of the Inspector General investigates audits and reviews program activity to ensure the integrity of our programs is maintained.
HFS is committed to promoting and preserving a workplace culture that embraces diversity equity and inclusion. We welcome and value employees with different backgrounds life experiences and talents. It is the collective sum of our individual differences that provides a broad perspective leading to greater innovation and recruiting for our team we recognize the unique contributions of each applicant regardless of culture ethnicity race national origin sex gender identity and expression age religion disability and sexual is an equal opportunity employer.
- Under administrative direction serves as Medical Programs Administrative Assistant to the Medicaid Administratorin the Division of Medical Programs
- Confers with state and federal agency representatives and agency staff
- Serves as liaison conferring with the Governors Office other state and federal agencies and privateorganizations regarding the development interpretation and installation of programs and procedures
- Confers with managers including but not limited to Bureau Chiefs to interpret and explain policies and procedures
- Serves as travel coordinator for administrative staff
- Performs other duties as required or assigned which are reasonably within the scope of duties enumerated above
- Requires knowledge skill and mental development equivalent to completion of four (4) years of college preferably withcourses in business or public administration
- Requires two (2) years of professional experience in a public or private organization
- Minimum of two (2) years of professional experience serving as a staff assistant working for executive level management
- Minimum of two (2) years of professional experience conducting special projects and evaluating existing and/or proposed programs
- Minimum of two (2) years of professional experience interpreting programs rules and regulations for a public or private organization or state agency
- Minimum of two (2) years of professional experience communicating detailed information both verbally and in written format
- Minimum of two (2) years of professional experience serving as a liaison for executive level management in meetings
- Requires completion of a background check and self-disclosure of criminal history
- Requires the ability to utilize and maintain state issued equipment such as a laptop
- The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description
Work Hours:Monday- Friday 8:30 am - 5:00 pm
Headquarter Location:201 S Grand Ave E Springfield Illinois 62704
Work County: Sangamon
Agency Contact:
Posting Group: Office & Administrative Support
The main form of communication will be through email. Please check your junk mail spam or other folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:
Required Experience:
Junior IC
About Company
You won't find Steve Martin at the Illinois Department of Transportation (IDOT), but the agency is all about planes, trains, and automobiles. The IDOT plans, constructs, and maintains Illinois' transportation network, including its highways and bridges, airports, public transit, rail ... View more
