Medicaid & IDEA Compliance Manager

KUNA JT. SCHOOL DISTRICT NO. 3

POSITION VACANCY ANNOUNCEMENT

JOB STATUS: All Applicants

JOB TITLE: Medicaid & IDEA Compliance Manager

LOCATION: District Office

REPORTS TO: SPED Director

CALENDAR: 215 Days (Full time)

SALARY: $20.39 - 24.09/hr depending on experience

BENEFITS: Medical life dental vision Public Employees Retirement System and Employee Assistance Program

JOB SUMMARY:

The Medicaid and IDEA Compliance Manager is a classified district office support position responsible for organizing tracking and maintaining records related to the Individuals with Disabilities Education Act (IDEA) and school-based Medicaid reimbursement programs. This role ensures that student documentation meets strict federal state and local regulatory guidelines. The manager serves as a key administrative liaison between district staff clinicians and billing platforms to ensure timeline compliance and optimal compliant reimbursement.

Essential Duties & Responsibilities

1. IDEA & Special Education Document Tracking

• Timeline Management: Monitor and track regulatory timelines for Individualized Education Programs (IEPs)
• Record Coordination: Ensure all completed special education files are accurately processed uploaded and organized within the districts compliance software.
• Meeting Support: Assist in gathering data for State reporting purposes.

1. Medicaid Billing & Data Maintenance

• Service Log Tracking: Review and verify provider service logs (Speech Occupational Therapy Physical Therapy Nursing and Psychology) against IEP mandates for accuracy and complete documentation.
• Billing Administration: Input and submit compliant claims into the electronic school-based Medicaid billing system.
• Internal Auditing: Conduct routine proactive audits of service logs to verify correct billing codes signatures and credentials ahead of state reviews.
• Liaison Support: Act as the primary technical point of contact for the districts Medicaid billing platforms and external service vendors.

1. District Staff Support

• Administrative Training: Provide troubleshooting assistance and workflow training to certified teachers and therapists regarding the use of compliance and billing software.
• Documentation Guidance: Send reminders and technical feedback to staff to resolve formatting errors or missing log entries before deadlines.

Qualifications & Skills

Education & Experience

• Required: Associates degree or equivalent post-secondary college credits/professional certification
• Preferred: Two or more years of experience handling records in an educational legal or medical setting. Experience specifically with school district billing or special education software is a strong plus.

Knowledge Skills and Abilities

• Familiarity with general student data privacy rules (FERPA) and an understanding of special education and medical log documentation.
• High technical proficiency in using database software spreadsheet programs and general data management platforms.
• Exceptional attention to detail with the ability to identify missing data or formatting errors across vast sets of records.
• Strong interpersonal skills to collaborate productively with various school nurses psychologists therapists and administrative staff.

Physical Demands & Work Environment

• Environment: Standard district office environment with secondary travel to local school buildings as needed.
• Demands: Prolonged periods of sitting at a desk and working on a computer; occasional lifting or moving of physical record files up to 20 lbs.

Required Experience:

Manager