Media Specialist (0078954)

Title: Media Specialist

Position Number:

Hiring Unit: University of Hawaii at Manoa Library Services Digital Systems and Services Department

Location: University of Hawaii at Manoa Hamilton Library

Date Posted: 08/27/2026

Closing Date: 09/04/2026

Pay Band: A or B

Salary : salary schedules and placement information

Full Time/Part Time: Full-time

Month: 11-month

Temporary/Permanent: Permanent

Duties and Responsibilities (* denotes essential functions):

1. *Use specialized equipment to digitize unique sound and video media collections.

2. *Develop specialized systems and/or software applications to assist in the operations of alarge-scale audio digitization and streaming project for obsolete media.

3. *Maintain calibrate and operate equipment according to standard procedures to recordand edit audio or video e.g. cleaning playback recording and dubbing machines computerized systems and software.

4. *Troubleshoot equipment problems and determine course of action to take; maintain repair records; rewire equipment for special needs; prepare new equipment with security devicesand engrave units with University identification.

5. *Transport set up and break down audiovisual equipment technology systems and supply materials for events presentations or daily operations. Work outside of normal business hours including night weekend and/or holidays as needed.

6. Order and maintain inventory of audiovisual supplies. Research and write technical specifications on invitation for bids for audiovisual supplies contract.

7. Assess plan and prepare short and long-range equipment needs by evaluating andmonitoring the condition and deterioration of current equipment.

8. *Analyze need research appropriate solutions investigate vendors for the product prepare request for quotations and submit to vendors for quotes on audio visualequipment used in the digitization workflows.

9. Research and monitors new technology and media formats in audio and video through participation in on-line discussion groups relevant professional organizations andconferences and workshops.

10. Advise and recommends to the library administration technology innovations used in media storage devices streaming servers file types and equipment and the methods usedto implement them.

11. *Follow standards and best practices to train students and/or staff in specialized procedures use of software hardware media and equipment to maintain complex digitalmedia recording encoding and preservation program operations.

12. Provide individual and group training for faculty staff and student workers in the correctand specialty procedures for audiovisual equipment.

13. Work with faculty and information technology staff in activities related to digitization of audio and video materials in the UHM Libraries in order to meet the digital media needs of alarge and diverse academic research facility.

14. *Carry out digital assets management operations. Work with Library IT Preservation Department and Collection Development librarians to apply up-to-date standards for digitization treatment and preservation of digital media.

15. Work with Department Head to ensure copyright compliance for all digital media assetsmaintained by the UHM Libraries.

16. Support the development of the institutional repository by working with librariansspecialists faculty and staff to make digital audio/video material accessible to users.

17. *Evaluate media for signs of deterioration and coordinate media preservation for thearchival copy of audiovisual materials.

18. *Implement standards-based practices and methodologies to determine condition of analog media for preservation of audio and video materials to ensure highest qualitypreservation.

19. *Implement standards-based procedures employ specialized techniques and conduct activities to convert analog and digital audio and video encode audio and video files foroutput to digital media storage devices and/or online/web access and delivery.

20. *Perform administrative and technical tasks related to media digitization streamingarchiving and preservation for audio video and multimedia projects.

21. *Provide technical support for all digital media activities including off-air recordings analog to digital transfer and born-digital media.

22. *Provide technical support for accessibility requirements such as ADA accommodation for digital audio materials.

23. *As digitization specialist for audio and video materials conduct or coordinate activities to ensure long-term preservation and access to sound and moving images acquired by UHMLibrary for use in instruction and research.

24. Provide input and/or documentation for preparation of grant applications for digital mediaprojects within the UHM Library and with appropriate external partners.

25. Participate in groups committees task forces as assigned to provide input on digital media projects and activities.

26. Other duties as assigned.

Band B

Minimum Qualifications:

Education and Professional Work Experience:

• Possession of a baccalaureate degree in Music Audio Engineering Arts & Sciences or Creative Media emphasizing multimedia technology skills or related field and 3 years of progressively responsible professional experience with responsibilities for multimedia digitization projects and workflows; or any equivalent combination of education and/or professional work experience which provides the required education knowledge skills and abilities as indicated.

Band B

Knowledge Skills and Abilities:

• Considerable working knowledge of principles practices and techniques in the field ofmedia design and production as demonstrated by the broad knowledge of the full range of pertinent standard and evolving concepts principles and methodologies.
• Considerable working knowledge and understanding of applicable federal and state laws rules regulations and theories and systems associated with audio digitization editing and streaming.
• Demonstrated ability to resolve wide ranging complex problems through the use of creative reasoning and logic to accurately determine the cause of the problems and the resolution of the problems in an effective innovative and timely manner.
• Demonstrated ability to interpret and present information and ideas clearly and accurately in writing verbally and by preparation of reports and other materials.
• Demonstrated ability to establish and maintain effective working relationships with internal and external organizations groups team leaders and members and individuals.
• Demonstrated ability to operate a personal computer and apply word processing software.
• If applicable for supervisory work demonstrated ability to lead subordinates manage work priorities and projects and manage employee relations.

Band B

Supplemental Minimum Qualifications:

• Professional experience with large scale multimedia workflows and projects.
• Considerable working knowledge and understanding of the broad technology systemshardware and software associated with Media Design and Production.
• Ability to work outside of normal business hours including night weekend and/or holidays as needed.
• Ability to lift move or transport equipment (such as video and supplies boxes) weighing up to 40 lbs. with or without assistance (e.g. utilizing hand trucks rolling carts or team assistance).

Band B

Desirable Qualifications:

• Familiarity with file systems data structures storage concepts and basic networkingprinciples.
• Working knowledge of multimedia file formats encoding concepts or digital signal processing principles.
• Demonstrated ability to troubleshoot technical systems methodically and effectively.

Band A

Duties and Responsibilities (* denotes essential functions):

1.* Implement and support audio and video digitization workflows for unique and obsolete media collections under established preservation standards and program guidelines.

2.* Operate configure and maintain specialized audiovisual digitization equipment and associated computer systems.

3.* Develop test and maintain scripts tools and software utilities to improve efficiency and quality control in digitization and streaming workflows.

4.* Assist in designing and documenting digitization procedures file management practices and metadata workflows consistent with library standards.

5.* Troubleshoot hardware software and workflow issues; document resolutions and recommend improvements.

6. *Transport set up and break down audiovisual equipment technology systems and supply materials for events presentations or daily operations. Work outside of normal business hours including night weekend and/or holidays as needed.

7* Support digital asset management operations including file organization quality review storage validation and transfer to repository systems.

8.* Assist with evaluation of media condition and prepare materials for preservation reformatting.

9.* Encode process and prepare audio and video files for long-term storage and web delivery using established standards.

10.* Provide technical support for streaming platforms storage systems and media servers used in instructional and research contexts.

11.* Collaborate with Library IT librarian faculty and staff to ensure proper handling and accessibility of digital media assets.

12.* Support accessibility compliance efforts including preparation of digital media for ADA accommodation as directed.

13.* Research emerging technologies formats and tools relevant to digital media preservation and provides recommendations to supervisor.

14.* Provide technical guidance and training to student assistants on equipment operation and digitization procedures.

15. Assist with documentation and technical input for grant-funded digital media initiatives.

16. Participate in assigned committees working groups and project teams.

17. Other duties as assigned.

Band A

Minimum Qualifications:

• Possession of a baccalaureate degree in computer science information technology or creative media or related field and 0 years of progressively responsible professional experience with responsibilities for multimedia digitization projects and workflows; or any equivalent combination of education and/or professional work experience which provides the required education knowledge skills and abilities as indicated.

Band A

• Functional knowledge of principles practices and techniques in the area of computer science information technology or creative media demonstrated by knowledge understanding and ability to apply concepts terminology.
• Functional knowledge and understanding of principles theories federal and state laws rules regulations and systems associated with audio digitization editing and streaming.
• Demonstrated ability to recognize problems identify possible causes and resolve the full range problems that may commonly occur in the area of media design and production.
• Demonstrated ability to understand oral and written documentation write reports and procedures and communicate effectively in a variety of situations.
• Demonstrated ability to establish and maintain effective working relationships with internal and external organizations groups team members and individuals.
• Demonstrated ability to operate a personal computer and apply word processing software.

Band A

Supplemental Minimum Qualifications:

• Interest in digital preservation media technologies or archival systems.
• Ability to lift move or transport equipment (such as video and supplies boxes) weighing up to 40 lbs. with or without assistance (e.g. utilizing hand trucks rolling carts or team assistance).
• Ability to work outside of normal business hours including night weekend and/or holidays as needed.

Band A

Desirable Qualifications:

• Familiarity with file systems data structures storage concepts and basic networking principles.
• Working knowledge of multimedia file formats encoding concepts or digital signal processing principles.
• Demonstrated ability to troubleshoot technical systems methodically and effectively.

To Apply:
Click on the Apply button on the top right corner of the screen to complete an application and attach required documents. Submit cover letter indicating how you satisfy the minimum and desirable qualifications resume names and contact information (including email addresses) of 3 professional references and official transcripts (copies acceptable; however originals will be required prior to completion of hiring). Incomplete applications will not be considered. All documentation becomes the property of the school.

Note: If you have not applied for a position before using NeoGov you will need to create an account.

Inquiries:James Adamson Screening Committee Chair and Department Chair Digital Systems and Services

The University of Hawaii is an Equal Opportunity Institution and is committed to a policy of nondiscrimination in employment including on the basis of veteran and disability status. For more information visit: is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions criminal history record checks.

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In accordance with Article 10 of the unit 08 collective bargaining agreement bargaining unit members receive priority consideration for APT job vacancies. As a result external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status.

Accommodation Request: The University of Hawaii complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information please refer to the following link: