Marketing Project Coordinator MPC 0604 VG#03

Job Title: Marketing Project Coordinator
Location: Bolingbrook IL (Hybrid)
Job Type: Contract (6 Months Possible Extension)

• Day Shift
• 8:00 AM 5:00 PM
• Hybrid work model with periodic onsite presence required

We are seeking a highly organized and detail-oriented Marketing Project Coordinator to support the execution of creative and marketing initiatives across multiple channels. This role is responsible for coordinating workflows managing timelines and facilitating communication between cross-functional teams to ensure timely and efficient delivery of creative assets. The ideal candidate thrives in a fast-paced environment and demonstrates strong project coordination and communication skills.

Creative Operations & Project Execution

• Support end-to-end creative project workflows including intake briefing scheduling and delivery tracking
• Gather project requirements and identify risks gaps and timeline concerns
• Maintain project timelines status reports and workflow documentation
• Ensure projects progress efficiently through all phases of the creative lifecycle
• Monitor deliverables and assist teams in meeting deadlines

Workflow Communication & Coordination

• Coordinate communication between creative teams stakeholders and external partners
• Organize meetings status updates project reviews and team stand-ups
• Document meeting notes action items and follow-ups
• Escalate risks delays and resource constraints when needed
• Support cross-functional collaboration across teams

Tools Systems & Reporting

• Maintain accurate tracking in project management tools such as Workfront and
• Assist with workflow optimization and process improvements
• Organize and maintain project files documentation and templates
• Generate project status reports and updates

Collaboration & Team Support

• Partner with creative design and production teams to support delivery
• Collaborate with strategy sales and account teams on marketing initiatives
• Contribute to a collaborative solution-oriented environment
• Support operational efficiency and continuous improvement efforts

• Bachelors degree in Marketing Business Design Project Management or related field (preferred)
• 24 years of experience in project coordination creative operations or project management
• Experience supporting marketing creative or agency teams preferred
• Strong organizational multitasking and time management skills
• Excellent written and verbal communication skills
• Ability to manage multiple projects in a fast-paced environment

• Proficiency in project management tools (Workfront )
• Familiarity with collaboration tools such as Figma (preferred)
• Strong Microsoft Office skills especially PowerPoint
• Understanding of digital media channels (social video onsite/offsite media) preferred

• Detail-oriented with strong problem-solving abilities
• Effective stakeholder management and collaboration skills
• Ability to prioritize and manage competing deadlines
• Passion for creative execution and operational excellence

• Hybrid work environment with a mix of remote and onsite work

For more details reach at or Call / Text at .

About Navitas Healthcare LLC: It is a Joint Commission Certified / WBENC and one of the fastest-growing healthcare staffing firms in the US providing Medical Clinical and Non-Clinical services to numerous hospitals. We offer the most competitive pay for every position we cater. We understand this is a partnership. You will not be blindsided and your salary will be discussed upfront.