Marketing & Communications Project Coordinator

At MacLean-Fogg we have no shortage of ideas.

Some are strategic. Some are creative. Some arrive five minutes before someone asks Can we get this communicated today Hypothetically of course.

Were looking for a Marketing & Communications Project Coordinator to join our team and help bring structure momentum and follow-through to a wide range of marketing and communication initiatives.

Youll work closely with Nick Stauffer Organizational Development Manager and Camilla Groth Creative Marketing Manager supporting work that spans internal communications external marketing employer branding creative projects events and cross-functional initiatives.

We care deeply about the work. We also believe the work is better when the team can laugh challenge each other share ideas and occasionally acknowledge that a project timeline may have been aspirational.

This role sits at the intersection of marketing communications project management and employee experience.

Youll help keep projects organized timelines visible stakeholders aligned and deliverables moving forward. You wont be expected to be a designer but youll work closely with creative resources agencies vendors and internal partners to help great work get completed without unnecessary confusion delay or 17 follow-up emails.

This role supports both:

• External marketing including campaigns collateral trade shows website updates social media and employer branding

• Internal communications including leadership messages employee announcements newsletters organizational updates and engagement-related communications

Youll also help us continue modernizing the way we work by using AI-enabled tools collaboration platforms and improved workflows to improve productivity and communication quality.

• Coordinate marketing and communications projects from intake through completion

• Help manage timelines deliverables approvals and follow-up

• Keep stakeholders informed and aligned across projects

• Support trade shows events social media website updates sales collateral and employer branding efforts

• Assist with internal communications employee announcements newsletters and leadership communications

• Coordinate with creative resources agencies vendors and internal partners

• Help maintain brand consistency across materials and communications

• Support photo video content and campaign coordination

• Use tools like Jira SharePoint Teams Loop and AI-enabled platforms to organize work and improve execution

• Identify ways to make marketing and communication processes smoother clearer and more proactive

You dont need to know everything on day one. You do need to be the kind of person who figures things out asks good questions follows through and brings energy to the work.

• Like organizing moving pieces into something that resembles a plan

• Enjoy working with creative people business leaders HR vendors and cross-functional teams

• Communicate clearly and arent afraid to follow up

• Can be diplomatic without being passive

• Notice when something is about to fall through the cracks

• Bring ideas not just status updates

• Stay flexible when priorities shift

• Enjoy improving how work gets done

• Are curious about AI and technology and already use them to work smarter

• A single predictable task list every day

• Waiting for someone else to define every next step

• Avoiding stakeholder conversations

• Working in a corner with minimal interaction

• Pretending reply-all email chains are an effective project management system

• Bachelors degree in Marketing Communications Business Public Relations or a related field

• 2 years of experience in project coordination marketing support communications or a related role

• Strong organizational communication and time management skills

• Experience managing multiple projects or priorities at once

• Ability to build relationships and collaborate across teams

• Strong follow-through and attention to detail

• Comfort using technology and collaboration tools to manage work

• Experience supporting both marketing and internal communications

• Experience working with creative teams agencies vendors or external partners

• Familiarity with Jira SharePoint Microsoft Teams Loop or similar tools

• Experience with social media website coordination content development or campaign support

• Familiarity with Adobe Creative Suite Canva or similar platforms

• Manufacturing B2B or industrial experience

• Experience using AI-enabled tools to improve productivity communication organization or content development

MacLean-Fogg has a 100-year history in manufacturing but were not interested in operating like everything is still done by fax machine and sheer willpower.

Were modernizing how we communicate collaborate develop people support the business and tell our story.

• Work on visible projects across the organization

• Partner closely with a small collaborative team

• Support both creative marketing and employee communication work

• Help improve processes instead of just surviving them

• Learn the business from multiple angles

• Build a foundation for growth in marketing communications project management or marketing operations

Were looking for someone who wants to be part of the team not just support the team from the sidelines.

Our values are Integrity People Customer Excellence and Stewardship. We take those seriously. We take quality seriously. We take deadlines seriously.

However we do not take ourselves seriously 100% of the time. That would be exhausting.

If youre organized proactive collaborative curious and willing to help turn someone should really organize this into already handled wed like to meet you.