Marketing & Communications Associate
Job Location:
Kenosha, WI - USA
Hourly Salary:
Posted on:
Vacancies:
Job Summary
GATEWAY TECHNICAL COLLEGE JOB #26026
Marketing & Communications Associate
Keep ideas moving projects organized and people connected while supporting the marketing communications and events that bring Gateways story to life.
| Hourly Pay | $24.21 - $24.62 per hour |
| Location | Kenosha Campus Kenosha Wisconsin |
| Employment Type | Full-Time |
| Reports To | Director Marketing and Communications |
| Apply By | Sunday July 26 2026 at 11:59 PM Central |
Be the person who helps make great work happen.
Behind every successful campaign event project and communication is someone keeping the details this role you will connect people processes vendors timelines and resources so the Marketing & Communications team can deliver meaningful work across Gateway.
The Role in Brief
The Marketing & Communications Associate provides administrative operational and project support to advance the work of the Marketing and Communications department.
You will coordinate departmental processes support college-wide events and marketing initiatives manage financial and administrative activities and serve as a key point of contact for internal and external stakeholders.
Through effective organization communication and collaboration you will help ensure efficient department operations successful project execution and positive experiences for students employees vendors and community partners.
Why This Role Matters
- Keeps the department moving. Organized processes accurate records and timely financial and administrative work help Marketing & Communications operate efficiently.
- Helps turn plans into experiences. Your coordination supports successful marketing initiatives college-wide events vendors timelines resources and project details.
- Connects people and information. You will help employees vendors partners and stakeholders get the information and support they need.
- Improves how work gets done. By identifying operational needs and supporting process improvements you will contribute to a stronger and more responsive department.
What You Will Actually Do
Administrative & Operational Execution 40%
- Provide administrative support for the Marketing and Communications department.
- Manage correspondence scheduling meeting coordination office support activities and departmental records.
- Coordinate administrative processes including contracts letters of employment purchasing activities supply ordering and departmental support functions.
- Process invoices payments budget documentation and financial transactions in accordance with established procedures.
- Maintain accurate documentation and records to support departmental operations.
Project & Workflow Management 25%
- Coordinate logistics timelines resources and deliverables for marketing projects college-wide events and departmental initiatives.
- Support event planning and execution by coordinating vendors registrations communications materials and operational details.
- Assist with project timelines follow up on assigned activities and communicate progress to support successful project completion.
- Coordinate promotional item requests inventory vendor communication and event-related materials for college programs and initiatives.
Client/Customer Service & Communication 20%
- Serve as a primary point of contact for routine inquiries from students employees vendors and external stakeholders.
- Provide professional customer service by responding to questions directing inquiries and coordinating appropriate follow-up.
- Communicate with vendors committees and internal partners to support marketing projects events purchasing activities and departmental initiatives.
- Prepare coordinate and distribute information to support effective collaboration among stakeholders.
Critical Thinking & Decision-Making 10%
- Apply judgment to prioritize workload manage competing deadlines and coordinate multiple assignments.
- Review invoices purchasing documentation and budget information to identify discrepancies and coordinate resolution.
- Evaluate routine questions and requests determine appropriate next steps and escalate issues when necessary.
- Identify process improvements that enhance departmental efficiency and customer experience.
Additional Responsibilities 5%
Perform other duties as assigned in support of departmental and institutional operations.
What You Need to Succeed
Required Experience
Two years of progressively responsible experience providing administrative support project coordination office operations marketing support communications support or a related area.
OR
An equivalent combination of education training and experience related to the position may be considered.
You Will Also Need
- Demonstrated ability to coordinate multiple priorities manage deadlines maintain accurate documentation and support projects or operational processes in a fast-paced environment.
- Strong verbal and written communication skills with the ability to provide professional customer service and build effective working relationships with internal and external stakeholders.
- Demonstrated ability to process financial and administrative transactions and perform reconciliations in a fast-paced high-volume environment.
- Ability to accurately code transactions to multiple general ledger (G/L) accounts to support departmental operations.
- Proficiency with common office technology tools including Google applications and other software systems used for communication documentation tracking and reporting.
Conditions of Employment
Work Authorization: Candidates must be legally authorized to work in the United States on a permanent basis. Verification of employment eligibility will be required at the time of hire. Visa sponsorship is not available.
District-Wide Travel: Engage in district-wide travel to support students and foster collaboration with Gateway faculty and staff.
Background Check: Employment is contingent upon an acceptable background check.
Schedule: Flexibility is needed to accommodate day evening and weekend student and business needs.
Physical Demands & Working Conditions
Frequency Guide
| Frequency | Definition |
|---|---|
| Not Applicable | Activity is not applicable to this occupation. |
| Occasionally | Activity is required up to 33% of the time (0 - 2.5 hours/day). |
| Frequently | Activity is required from 33% - 66% of the time (2.5 - 5.5 hours/day). |
| Continuously | Activity is required more than 66% of the time (5.5 hours/day). |
Physical Activities
| Physical Activity | Frequency |
|---|---|
| Sitting | Continuously |
| Standing | Occasionally |
| Walking | Not Applicable |
| Reaching overhead | Not Applicable |
| Reaching at or below shoulder level | Not Applicable |
| Keyboarding | Continuously |
| Stooping | Not Applicable |
| Crouching | Not Applicable |
| Kneeling | Not Applicable |
| Crawling | Not Applicable |
| Climbing ramps or stairs | Not Applicable |
| Climbing ladders ropes or scaffolding | Not Applicable |
| Driving | Occasionally |
| Traveling - overnight stay(s) | Not Applicable |
| Communicating verbally | Frequently |
| Far visual acuity: clarity to see 20 feet or more | Not Applicable |
| Near visual acuity: clarity to see 20 inches or less | Continuously |
Lift / Carry
| Weight | Frequency |
|---|---|
| 0 - 10 lbs. | Frequently |
| 11 - 20 lbs. | Occasionally |
| 21 - 50 lbs. | Occasionally |
| 51 - 100 lbs. | Not Applicable |
| Over 100 lbs. | Not Applicable |
Push / Pull
| Weight | Frequency |
|---|---|
| 12 lbs. or less | Frequently |
| 13 - 25 lbs. | Occasionally |
| 26 - 40 lbs. | Occasionally |
| 41 - 100 lbs. | Not Applicable |
| Over 100 lbs. | Not Applicable |
Hearing Requirements
| Requirement | Yes / No |
|---|---|
| One-on-one communication in person | Yes |
| Group or conference communication in person | Yes |
| Telephone | Yes |
| Other sounds | Yes |
Environmental Conditions
| Condition | Frequency |
|---|---|
| Humidity: non-weather related | Not Applicable |
| Extreme cold: non-weather related | Not Applicable |
| Extreme heat: non-weather related | Not Applicable |
| Working outdoors | Not Applicable |
| Wetness: contact with water or other liquids | Not Applicable |
Noise Intensity
| Noise Level | Frequency |
|---|---|
| Quiet | Occasionally |
| Moderate | Frequently |
| Loud | Occasionally |
| Very loud | Not Applicable |
Additional Working Conditions
| Working Condition | Frequency |
|---|---|
| Working in close proximity to others | Occasionally |
| Open work space | Continuously |
| Working in a confined space | Continuously |
| Exposure to a computer screen | Continuously |
| Working interruptions | Frequently |
| Stressful situations | Occasionally |
| Exposure to offensive odors | Not Applicable |
| Required uniform supplied by department | Not Applicable |
Additional Information
| Job Number | 26026 |
| Position | Marketing & Communications Associate |
| Division / Location | Marketing & Communications / Kenosha Campus |
| Reports To | Director Marketing and Communications |
| Direct Reports | 0 |
| Compensation Grade | F |
| FLSA Designation | Non-Exempt |
Equal Opportunity Accessibility & Safety
Gateway will not discriminate against any employee applicant for employment student or applicant for admission based on race color national origin ancestry sex sexual orientation creed religion political affiliation marital status parental status pregnancy disability age membership in any reserve component of the armed forces union affiliation arrest and conviction record or any other protected category under applicable local state or federal law.
Gateway Technical College is an Equal Opportunity/Access Educator/Employer operating under an Affirmative Action Plan. Reasonable accommodations and auxiliary aids will be provided for qualified individuals with disabilities. If you have a disability and need special accommodation for the application process please contact the Office for Equal Opportunity and Civil Rights at or . Women and minorities are encouraged to apply.
Your safety while employed at Gateway Technical College is one of our top priorities so we encourage you to read our Annual Security Report. This report is published in compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act) and the Violence Against Women Act. This report includes crime statistics institutional policies on campus security and safety alcohol and drug use crime prevention the reporting of crimes or incidents sexual misconduct and other important matters. Please email or call to request a hard copy of the report.
Please Note: This job description is not designed to cover or contain a comprehensive listing of activities duties or responsibilities required of the employee. Duties responsibilities and activities may change at any time with or without notice.
Help Bring Gateways Story to Life.
Applications close Sunday July 26 2026 at 11:59 PM Central
$24.21 - $24.62 per hour Full-Time Job #26026
Comp Grade F Non-Exempt Marketing & Communications / Kenosha Campus
Required Experience:
IC
