Marketing Administrative Assistant

H2M architects engineers a multidiscipline architectural engineering environmental consulting firm based in NY and NJ currently has an opening for a Marketing Administrative Assistant to join ourMarketing team in Melville NY. As part of the Marketing Team this position will support the marketing team to achieve the goals of our corporate marketing this position you will support the strategic business goals and provide administrative assistance and related activities to the team. Job ResponsibilitiesAs a Marketing Administrative Assistant focused on planning and program support youll execute marketing initiatives and provide daily support to the marketing team organizing and maintaining marketing materials and coordinating marketing-related activities. Were seeking a detail-oriented highly motivated creative thinker who thrives in a fast-paced deadline-driven collaborative Support to the Marketing TeamCoordinate trade show attendance maintain the tradeshow log/schedule handle registration and manage booth inventory/equipment by marketSupport planning and execution of company-sponsored events including industry conferences and workshops: logistics registrations and on-site supportSchedule departmental meetings and team-building events; ensure staff develop agendas including coordinating lunch ordersFormat and edit documents spreadsheets and presentations as neededMaintain a calendar/alert system for project and staff photography groundbreaking/ribbon-cutting videography and other special video needsCompile the internal newsletter: collect content from contributors populate the template and ensure production and distribution to staffAs-needed maintain the marketing CRM database (research data entry client updates) including the holiday gift and client gift listsMonitor the marketing email inbox and handle related general inquiriesManage the marketing mail slot in the print room and distribute as neededCoordinate professional and journal advertisements with the communications and graphics teamsManage submission deadlines for all targeted awards and recognitions ensuring timely accurate submissionsMaintain a comprehensive archive of award submissions wins and recognitions for reference and historical purposesProvide as-needed support to the Proposal Team on routing incoming RFPs within the CRM systemInventory Controls and Printed Collateral MaterialsManage external vendors for printing giveaways and other marketing materialsResearch and recommend giveaways and other market-related itemsServe as department contact for promotional item distribution obtain price lists prepare cost comparisons and manage stock rotation to keep markets supported and inventory adequateTrack inventory of promotional materials proposal stock and print collateral across corporate and regional officesLead the holiday gift program in coordination with leadership; assist with client list updates by marketProvide general administrative support as neededEducation and Qualifications35 years of administrative support experienceStrong written communication skills concise correspondence and emailsHighly motivated organized self-directed eager to learn and a strong team playerAble to communicate across all levels of an organizationDetail-oriented and efficientAble to manage multiple competing prioritiesFamiliarity with CRM programs a plusProficient in Microsoft Word Excel PowerPoint OutlookEmerging skills in Adobe InDesign Illustrator and Photoshop a plusWorking knowledge of social media platforms (LinkedIn Instagram Facebook X)Skilled at building and maintaining relationships internally and externallyThe compensation range for this role is $24 to $31.25 an hour.