Manager, Special Events

JOB DESCRIPTION

Manager Special Events

CLASSIFICATIONYear-round; Full-time

FLSAExempt

REPORTS TOVice President Special Events & Hospitality

LOCATIONPark City UT

TRAVEL2030% primarily domestic and event-driven

U.S. Ski & Snowboard is seeking a Manager Special Events.This is a full-time beneficial position eligible for our full benefits package including medical insurance and retirement. For inquiries or help with your application please email

SUMMARY / OBJECTIVE

Owns the production and flawless execution of U.S. Ski & Snowboards single-day donor and partner events the New York Gold Medal Gala Team Fundraisers and regional receptions. This role is the point person from concept through post-event debrief: site selection vendor and contract management event design budget tracking and day-of production.

ABOUT US:

U.S. Ski & Snowboard is committed to lead encourage and support athletes in achieving excellence and making the United States of America the Best in the World in Olympic skiing and snowboarding. We are committed to fostering cultivating and maintaining a culture of diversity equity and inclusion by creating an environment in which diversity is valued equity is striven for and inclusion is embraced.

ROLES & RESPONSIBILITIES

Event Production & Execution

• Lead end-to-end production of assigned single-day events: the annual gala Team Fundraisers and regional receptions
• Manage vendor selection contract negotiation gifting athlete involvement and site selection for each event
• Run pre-event planning and post-event debriefs and maintain an event playbook so recurring events (e.g. the annual gala) build on institutional knowledge year over year
• Own event-specific budgets tracking expense against revenue targets
• Manage gifting and support the development of F & B for all single day events.

Fundraising & Donor Support

• Build and manage event and silent/live auction platforms
• Support Foundation Team Member and Commercial Account Managers with event-based donor and partner touch points
• Coordinate athlete appearances at events in partnership with the Senior Account Manager

Cross-Functional Coordination

• Partner with Communications/Marketing on event promotion and athlete storytelling
• Partner day-to-day with the Assistant Director of Hospitality for on-the-ground support and coordination addition to coordinating on any single-day event with a hospitality component attached (e.g. a gala weekend with travel and lodging components)

Donor & Partner Retention

• Design event touch points around multi-year retention not single-event satisfaction repeat invitations tiered donor/partner experiences and year-over-year relationship building across the event calendar
• Use post-event feedback and attendance data to continuously refine event programming tracking donor and partner return/retention rate as a core success metric
• Partner with Foundation and Commercial leadership to align event experiences with each donors or partners giving or partnership trajectory not just the individual event

• Maintain event inventory and production equipment
• Support other divisional and cross-departmental events as assigned

OTHER DUTIES

Please note this job description is not designed to cover or contain a comprehensive listing of activities duties or responsibilities that are required of the employee for this job. Duties responsibilities and activities may change at any time with or without notice.

COMPETENCIES & EXPERIENCE

• 3 years producing live events (galas fundraisers activations or comparable) CMP or similar preferred
• Degree in Event Management Hospitality Sports Management or similar area preferred
• Comfortable negotiating vendor contracts and managing a budget for an individual event
• Strong project management under deadline pressure across multiple concurrent events
• Working familiarity with common event/CRM platforms (e.g. Classy NPSP) training provided; not a screening requirement
• Able to travel domestically and occasionally internationally up to 30%
• Valid drivers license; able to obtain a passport
• Available nights weekends and holidays around the event calendar

SUPERVISORY RESPONSIBILITIES

• To be confirmed with leadership - likely seasonal/event-day staff

PHYSICAL REQUIREMENTS FOR THE ROLE

• Able to lift 25 lbs.
• Able to work outdoors in varied and extreme temperatures during on-snow events

U.S. SKI AND SNOWBOARD EEO STATEMENT

U.S. Ski & Snowboard is an Equal Opportunity Employer that does not discriminate on the basis of actual or perceived race color creed religion national origin ancestry citizenship status age sex or gender (including pregnancy childbirth and pregnancy-related conditions) gender identity or expression (including transgender status) sexual orientation marital status military service and veteran status physical or mental disability genetic information or any other characteristic protected by applicable federal state or local laws and ordinances. U.S. Ski & Snowboards management team is dedicated to this policy with respect to recruitment hiring placement promotion transfer training compensation benefits employee activities access to facilities and programs and general treatment during employment.