Manager Post Award

The Manager Post Award Research Administration is accountable for the oversight and management of all post-award research administration activities for Connecticut Childrens grants and sponsored programs. This role provides strategic leadership policy development and compliance oversight for post-award functions including subrecipient monitoring effort reporting grant compliance and meeting sponsor requirements. The Manager develops staff and ensures effective collaboration with Grant Accounting Finance Human Resources Payroll and Information Systems.

Leadership Policy & Program Oversight-35%

• Maintain in-depth knowledge of federal and state regulations governing sponsored programs and research administration.
• Develop implement and update institutional post-award policies procedures and internal controls to ensure ongoing compliance.
• Identify assess and mitigate compliance risks related to post-award grant administration.
• Lead cross-functional initiatives impacting post-award operations
• Develop train mentor and supervise Post Award staff ensuring consistent application of policies and procedures.
• Role model leadership and citizenship through active participation in organizational activities

Post-Award Grant Administration-25%

• Oversee post-award administration activities including award setup modifications and close-out in Oracle.
• Partner with Pre-Award staff to ensure effective transition from proposal to award including review of budgets justifications and sponsor requirements.
• Meet regularly with PI/PDs to review award portfolios salary projections compliance requirements and grant status.
• Oversee submission of Contract Routing Forms and related documentation through Smartsheet workflows including reviewing contracts negotiating research administration concerns with Sponsor prior to legal review and legal negotiation ability to interpret and apply regulations.
• Applying knowledge of government funding regulations grant and contact policies and procedures UG (2 CFR 200) and
• Federal Acquisition Regulations and sound knowledge of research administration
• Ensure timely and accurate processing of budget revisions No-Cost Extensions and Other Support requirements.

Compliance Effort Reporting & Subrecipient Monitoring-25%

• Direct and oversee effort reporting processes and certifications to ensure compliance with sponsor and institutional requirements.
• Manage labor allocation changes and cost transfers in collaboration with PI/PDs Payroll and Grant Accounting.
• Oversee implement and sustain subrecipient monitoring plans reviews and documentation.
• Conduct regular internal audits of post-award activities and provide corrective action guidance and training as needed.
• Provide faculty and post-award staff with complex budgetary and compliance consultation.

Systems & Process Optimization-10%

• Serve as a subject matter expert for grant management systems including Oracle and related platforms.
• Lead or support system implementations enhancements and process improvements impacting post-award grant administration.
• Develop and maintain a Post Award operational handbook and supporting documentation.

Professional Development & External Engagement-5%

• Participate in professional organizations such as SRA and NCURA.
• Stay current on emerging trends regulatory changes and best practices in research administration.

Performs Other Duties as Assigned.

Education and/or Experience Required:

• Education: Bachelors degree in Healthcare Business or related field.
• Experience:
  • Eight (8) years of experience in research administration.
  • Two (2) years supervisor or manager experience.
  • In lieu of a bachelors degree ten (10) or more years of progressively responsible experience in post-award research and/or sponsored programs administration management with four (4) years of supervisor/manager experience.

Education and/or Experience Preferred:

• Education: Masters Degree Healthcare Business or related field
• Experience:
  • Minimum of five (5) years of experience in post-award grant management.
  • Experience with pre-award/proposal development
  • Supervision proposal and award data management research administration in a hospital setting state agencies and granting agency staff.
  • Previous involvement in NCURA and/or SRA.

License and/or Certification Required:

• Collaborative Institutional Training Initiative (CITI) within 6 months of hire date

License and/or Certification Preferred:

• Certified Research Administrator (CRA) or Certified Financial Research Administrator (CFRA)

Knowledge Skills and Abilities:

Knowledge:

• Expert knowledge and understanding of sponsored program policies processes and regulatory requirements including
• Uniform Guidance (2 CFR 200) NIH Policy Statement and other federal regulations.
• Knowledge of external grant systems and platforms (e.g. eRA Commons HRSA).
• Understanding of institutional policies internal controls and compliance frameworks related to grants and contracts.
• Ability to stay current on regulatory legislative and funding agency changes impacting research administration.

Skills:

• Advanced leadership and people management skills including coaching performance management and staff development and role modeling leadership behaviors
• Strong cross-functional collaboration and stakeholder management skills.
• Proficiency with Microsoft Office applications and Smartsheet.
• Ability to analyze complex grant requirements and translate them into compliant operational practices.

Abilities:

• Ability to lead and manage complex post-award operations while ensuring high-quality deliverables.
• Ability to exercise sound judgment in resolving complex compliance and operational issues.
• Ability to coach and develop staff and hold teams accountable for performance and compliance outcomes.
• Strong analytical problem-solving and strategic thinking abilities.
• Ability to manage multiple priorities and initiatives in a fast-paced environment.