Manager of Student Organization Finance and Travel

High Point Universitys Manager of Student Organization Finance and Travel serves as the primary administrator for student organization financial operations travel management purchasing and administrative support for the Office of Student Experience Student Leadership initiatives and recognized student organizations.

This position oversees purchasing budget administration expense reconciliation travel coordination compliance package and inventory management and operational processes that support student engagement and leadership programs. The manager partners with the Student Government Association (SGA) Graduate Student Government Association (GSGA) campus departments and university business offices to ensure efficient operations exceptional customer service and compliance with university financial travel and risk management policies.

The Manager also provides training and guidance to student leaders and advisors develops operational resources and procedures and continuously improves systems and workflows that support student organizations and the student experience while advancing the universitys mission and strategic priorities.

QUALIFICATIONS

Education

• Bachelors degree required

Experience and Training

• Two to three years of professional experience in business operations financial administration student affairs higher education event management accounting support or a related field preferred.
• Experience managing budgets purchasing reimbursements expense reconciliation or financial systems preferred.
• Experience supporting student organizations campus programming or university operations preferred.
• Knowledge of High Point University and its culture preferred.

Knowledge Skills Ability

• Excellent organizational administrative and project management skills.
• Strong attention to detail with the ability to maintain accurate financial and operational records.
• Excellent written verbal and interpersonal communication skills.
• Ability to interpret and apply university financial travel procurement and operational policies.
• Demonstrated ability to manage multiple priorities in a fast-paced environment.
• Strong customer service and relationship-building skills with students faculty staff vendors and campus partners.
• Proficiency with Microsoft Office Suite Adobe Acrobat Airtable Concur budgeting software and database management systems.
• Ability to work independently while collaborating effectively across departments.
• Ability to maintain confidentiality and exercise sound professional judgment.

ESSENTIAL FUNCTIONS

Financial Administration

• Serves as the primary coordinator for student organization financial operations purchasing and travel transactions.
• Process purchase requests purchase orders invoices reimbursements payment requests expense reports and vendor documentation.
• Monitors student organization budgets expenditures travel advances and financial activity.
• Reviews financial transactions for accuracy completeness and compliance with university policies.
• Coordinates with Business Affairs Procurement Accounts Payable and other university offices to ensure timely processing of financial transactions.
• Verifies receipts invoices and supporting documentation for compliance and audit readiness.

Student Travel Administration

• Coordinates domestic and international student organization travel including approvals transportation lodging itineraries and required documentation.
• Reviews travel requests and ensure compliance with university policies risk management standards and applicable approval processes.
• Assists with travel-related questions issues and occasional after-hours or weekend travel emergencies.

Student Organization Support

• Advises student leaders and organization advisors on budgeting purchasing travel planning reimbursement procedures and university requirements.
• Develops and delivers training guides templates and educational resources related to financial and travel processes.
• Maintains current knowledge of university financial and travel policies and communicate updates to campus stakeholders.

Operations and Process Management

• Maintains accurate financial travel operational and compliance records.
• Supports and improves operational workflows using Airtable Concur and other university systems.
• Oversees student organization package receipt inventory storage and distribution processes.
• Identifies opportunities to improve efficiency customer service and operational effectiveness.

Departmental Support

• Supports the financial and operational administration of Student Experience programs campus traditions major events leadership initiatives and special projects.
• Participates in departmental meetings planning efforts communications and divisional initiatives.
• Provides administrative and operational support to the Student Life team.
• Performs other duties as assigned.

For more information about this position please contact Bradley Taylor Assistant Vice President Student Leadership at