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Manager of Executive Affairs

Making Waves Academy

Job Location:

Richmond, VA - USA

Yearly Salary: USD 105000 - 115000

Posted: 22 May 2026 (30+ days ago)

Application Deadline: 19 August 2026

Vacancies: 1 Vacancy

The job posting is outdated and position may be filled

Job Summary

Under the direction of the Executive Director (ED) the Manager of Executive Affairs plays a critical multifaceted role ensuring the smooth efficient execution of the EDs daily workflow communications and priorities. This role serves as the primary engine behind the EDs executive functionmanaging the logistical editorial and compliance machinery so the ED can maintain a singular focus on visionary leadership fundraising and the strategic growth of Making Waves Academy.

Inheriting a highly structured management system established by the ED the Manager of Executive Affairs is responsible for maintaining and continuously optimizing these existing administrative workflows. This position serves as the EDs trusted right hand and gatekeeper directly supervising one technical Project Manager to ensure all background data reporting and compliance milestones are executed flawlessly. This role requires exceptional organizational rigor elite written communication and the emotional maturity to navigate a high-consequence educational environment.

Essential Functions - Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.
1. Executive Administration & Strategic Triage

System Stewardship: Maintain execute and continuously improve the established administrative frameworks communication loops and productivity pipelines that support the ED.
Strategic Calendar Design: Intentionally design and guard the EDs schedule to balance meetings with protected work blocks for deep thinking and decision-making. Independently resolve complex scheduling conflicts.
Information Mastery: Master the flow of information across all channels (email Slack phone). Filter out operational noise and synthesize complex data into high-level time-sensitive summaries so the ED can make quick informed decisions.
The Vault Mentality: Handle all sensitive employee student legal and financial information with absolute discretion maintaining the highest level of trust and professional ethics.
Meeting Lifecycle Management: Own the preparation and execution of leadership and Cabinet meetings. Ensure comprehensive briefing materials and agendas are ready in advance take precise notes and systematically track follow-up tasks until 100% completed.

2. Supervision & Workflow Coordination

Project Manager Supervision: Directly manage mentor and evaluate the offices Project Manager. Ensure their portfolio of technical admin work school data systems and compliance tracking aligns perfectly with the EDs standards.
Workflow Alignment: Review and guide the Project Managers deliverables to ensure technical tasks are completed with a zero-mistake mindset and ahead of strict district or state deadlines.

3. Governance Compliance & Materials Management

Board Logistics: Oversee all Board of Directors logistics ensuring the legal posting of agendas meticulous minute-taking and the flawless maintenance of official corporate documentation. Ensure execution adheres to California public meeting guidelines.
Accountability Tracking: In partnership with the Project Manager track support and guarantee the timely completion of state-mandated milestones including the LCAP (Local Control and Accountability Plan) SARC and annual authorizer compliance cycles.
Policy Screening: Assist the ED in screening incoming documentation and legal notices monitoring workflows to ensure continuous alignment with the California Education Code and school policies.

4. Communications & Editorial Mastery

Executive Voice & Drafting: Draft refine and polish elite-level communications on behalf of the ED including Board reports community newsletters and district/authorizer correspondence.
Final Content Gatekeeper: Serve as the definitive shield for all outgoing content from the ED ensuring 100% accuracy in grammar tone and formatting with the ability to detect a single typo or subtle tone shift in a sensitive document.

5. Project & Relationship Management

Special Initiatives: Take full accountability for targeted projects originating directly from the EDsuch as charter renewals or credentialing auditsfrom initial conception to successful completion.
Sophisticated Buffer & Bridge: Act as a strategic relationally intelligent bridge between faculty staff parents and the ED. Act as a firm yet kind representative who can resolve concerns and diffuse friction before it escalates.
Mission Alignment: Demonstrate deep knowledge of and active support for Making Waves Academys mission core values and code of conduct. Participate visibly in the school community by attending select school events performances and activities.

Mission Alignment

Demonstrate knowledge of and support Making Waves Academys mission core values standards competencies and code of conduct outlined in the Employee Handbook.
Participate in the school community attend school competitions performances assemblies and extracurricular activities.

Education and Experience

Bachelors degree in business administration education administration public policy or a related field is highly preferred and 5 years of professional experience with a proven track record operating as a high-level project lead senior administrator or operations manager within an educational charter school or non-profit setting.
Experience directly supervising professional staff particularly roles focused on project delivery data or technical admin work.
Understanding of the California Charter School landscape including the general mechanics of state filings and public reporting is a major advantage.

Skills and Abilities

A high-level self-starter who naturally predicts the EDs needs spots scheduling conflicts and owns every outcome from start to finish with flawless follow-through so the ED never has to check in.
Ability to draft edit and proofread memos emails and reports in the Executive Directors voice ensuring alignment with organizational mission and tone. Ability to maintain a zero-mistake standard; serves as the final auditor for all Executive Office communications to ensure absolute accuracy in grammar syntax and formatting.
Ability to exercise absolute confidentiality and ironclad discretion regarding sensitive legal personnel and student-level data.
Ability to independently manage complex shifting calendars; prioritize high-value requests and proactively designate time for the Executive Directors strategic priorities.
Ability to serve as a professional buffer and primary point of contact; must navigate complex social dynamics with staff parents/guardians and community members with diplomacy and firmness.
Ability to synthesize complex data (budgetary academic or strategic) into visually compelling Board-ready presentations.
Advanced proficiency in Google Workspace Slack and Zoom. Ability to navigate data systems and use Canva (or similar tools) to translate complex school data into clean visual graphics for Board presentations and community updates.
Professional fluency in written and spoken Spanish is highly desired but not required.