Manager I, Post-Pay & Retirement Reporting (0991)

0991 Manager I

Post-Pay & Retirement Reporting

About

Job Class: 0991

Salary Range: $122873 - $164976 annually

Appointment Type: Permanent Exempt (what does this mean)

Length of Appointment: Three Years

Hours: Full Time / Full Year

Who We Are

The San Francisco Unified School District (SFUSD) is the seventh largest school district in California serving more than 50000 students who speak more than 44 documented languages across 130 schools in the city of San Francisco every year. We aim for every student who attends SFUSD schools to discover his or her spark along with a strong sense of self and purpose and that all students graduate from high school ready for college and career and equipped with the skills capacities and dispositions outlined in SFUSDs Graduate Profile. Every day in our quest to achieve this mission we provide each and every student the quality instruction and equitable support required to thrive in the 21^st century.

What It Means to Work Here

The SFUSD community is unified by our Core Values:

• Student-centered: We put students needs first
• Fearless: We persist through challenges
• United: We celebrate and build on each others strengths
• Social Justice: We stand with those most vulnerable in our community
• Diversity-driven: We respect and seek to understand each person

We are also inspired by Vision 2025 which captures our aspirations and vision for the future of public education in San Francisco. Alongside the Districts strategic plan Transform Learning. Transform Lives. SFUSD is reimagining how public education will change over the next decade to meet the dynamic future of San Francisco. As a CORE district SFUSD is also a leader in critical systems change for more comprehensive school accountability and innovations that help strengthen the instructional core which is the foundation of our strategic plan and Vision 2025.

Who We Want

We want talented people from diverse backgrounds and experiences who are committed to and will champion our Core Values are inspired by our mission steeped in equity and who are motivated to unleash our childrens potential. We want people who are strong collaborators skilled communicators problem solvers and who are comfortable in a community of continuous learning.

As the Manager I Post-Pay & Retirement Reporting you will report to the Director Payroll Services & Benefits Administration and lead the Districts post-payroll control reconciliation tax reporting retirement reporting deduction garnishment and related compliance functions. You will manage the day-to-day work of the Post-Pay & Retirement Reporting unit supervise assigned professional and technical staff and ensure completed payrolls are accurately reconciled reported remitted and corrected after payroll production.

This role is designed as a control and compliance function that is organizationally distinct from payroll production. The Manager I works closely with Payroll Operations Benefits Administration Customer Service Accounting and Finance Human Resources Leaves Labor Relations Information Technology CalSTRS SFERS taxing authorities vendors and other external agencies to resolve discrepancies strengthen internal controls and ensure timely and accurate post-payroll reporting.

Key Responsibilities

• Manage the day-to-day operations of the Post-Pay & Retirement Reporting unit; supervise train coach and evaluate assigned staff; establish clear work assignments deadlines quality standards and backup coverage for critical functions.
• Establish and maintain post-payroll calendars control points procedures and reconciliations for monthly biweekly supplemental manual and off-cycle payrolls after payroll finalization.
• Ensure completed payroll results are reconciled to payroll registers deduction reports liability reports retirement reports and applicable accounting records; investigate material variances and unresolved exceptions.
• Coordinate payroll-to-general-ledger reconciliation support with Accounting and Finance and ensure payroll liabilities deductions and remittances are accurately recorded reconciled and transmitted.
• Oversee federal and California payroll tax reporting and compliance including required deposits quarterly and annual filings tax reconciliations employee wage and tax record corrections and responses to taxing-agency notices.
• Oversee annual W-2 processing and W-2C corrections; ensure employee wage and tax records are accurate and that required corrections and employee communications are completed timely.
• Direct CalSTRS reporting and coordinate applicable SFERS reporting and correction activities; ensure employee earnings service credit contributions and other required retirement information are accurately and timely reported.
• Monitor retirement-reporting error reports historical discrepancies and outstanding corrections; coordinate resolution with Payroll Operations Human Resources Accounting retirement systems charter partners and other departments as applicable.
• Serve as a management-level liaison to CalSTRS SFERS and other retirement agencies; coordinate retirement audits information requests corrective actions and resolution of systemic reporting issues.
• Oversee administration of garnishments child-support orders tax levies and other court-ordered deductions; ensure withholding calculations confidentiality remittances and required responses comply with applicable requirements.
• Oversee reconciliation and remittance of assigned voluntary and mandatory deductions including 403(b) 457 retirement union and other payroll deductions; resolve discrepancies with employees vendors agencies unions and operational partners.
• Oversee post-payroll adjustments and prior-period corrections affecting tax retirement deduction reconciliation or reporting records; coordinate payroll calculation or system corrections with Payroll Operations when production transactions are required.
• Maintain an effective internal-control environment and appropriate segregation of duties between payroll production reconciliation correction reporting and remittance functions; establish supervisory reviews for high-risk transactions.
• Identify recurring post-payroll tax retirement deduction or reconciliation errors; conduct root-cause analysis and recommend changes to systems procedures training or controls to prevent recurrence.
• Coordinate post-payroll payroll tax retirement deduction and reconciliation activities for internal and external audits; maintain supporting documentation and monitor corrective-action plans through completion.
• Serve as the business management lead for systems and interfaces supporting post-payroll and retirement reporting; participate in configuration review testing upgrades enhancements data validation and implementation of automated controls.
• Develop and maintain standard operating procedures reconciliation checklists annual compliance calendars desk manuals training materials and cross-training plans so critical functions are not dependent on individual institutional knowledge.
• Establish and monitor performance measures including reconciliation timeliness tax filing timeliness W-2/W-2C corrections retirement-reporting errors and aging deduction exceptions remittance timeliness audit findings and outstanding corrective actions.
• Work collaboratively with the Manager II Payroll Operations to maintain an effective handoff from payroll production to post-pay processing and with Benefits Administration Customer Service Accounting Human Resources and other partners to resolve cross-functional issues.
• Lead or participate in projects that improve post-payroll controls reporting data quality retirement compliance reconciliation efficiency system functionality and workflow automation.
• Perform related duties as assigned.

The strongest candidates will have:

• Knowledge of San Franciscos public schools/urban public schools and a passionate belief in SFUSDs commitment to serving students schools and employees effectively.
• Demonstrated experience managing post-payroll payroll reconciliation payroll tax retirement reporting payroll accounting or closely related compliance functions in a complex organization.
• Experience with public retirement systems such as CalSTRS CalPERS and SFERS including reporting corrections audits and reconciliation.
• Knowledge of payroll tax reporting W-2/W-2C administration payroll deductions garnishments child support vendor remittances and internal controls.
• Strong analytical and systems-thinking skills necessary to reconcile complex data identify root causes assess risk and develop sustainable controls and procedures.
• A strong record of supervising and developing staff establishing accountability managing workload and building effective cross-training and backup coverage.
• Ability to work effectively across multiple functions and roles within a complex unionized organization and build effective relationships with internal and external partners.
• A proven record of effectively planning organizing managing recurring statutory deadlines and using resources to achieve operational and compliance goals.
• Experience leading process improvement systems implementation testing reporting automation data-quality improvement or other operational projects.
• Strong written and verbal communication skills including the ability to explain complex payroll tax retirement and compliance issues to technical and non-technical audiences.
• Ability to exercise sound judgment and maintain confidentiality in sensitive matters involving employee pay taxes deductions retirement court orders and personal information.
• Strong computer skills including GSuite and Microsoft Office Suite; experience with enterprise payroll retirement accounting reporting or data-analysis systems is highly desirable.

Minimum Qualifications

• Bachelors degree (B.A. / B.S) from an accredited college or university; advanced degree preferred
• Two (2) years of professional-level experience in business or financial operations at a large urban school district or payroll department or other relevant setting

Substitution: Education requirement may be substituted for additional professional-level experience on a year-for-year basis.

What We Offer

SFUSD offers a competitive salary of $122873 - $164976 annually commensurate with experience in a similar position. We offer a comprehensive benefits plan including dental and vision plans a defined benefit pension plan disability life insurance flexible spending account options and vacation time. We also offer an inclusive and equity-centered environment where we encourage staff to bring their whole selves to work.

How to Apply

• Visit and create a new account to begin your application.
• Visit and begin the application process.
• You will be prompted to electronically attach a letter of interest resume list of professional references

and any applicable credentials or licenses

• Our Human Resources team will then review your entire application to determine your eligibility status

and contact you directly should you move forward in the process

Verification

Applicants may be required to submit verification of qualifying education and experience at any point during the recruitment and selection process. If education verification is required information on how to verify education requirements including verifying foreign education credits or degree equivalency can be found at ones education training or work experience or attempted deception on the application may result in disqualification from this and futurejobopportunities with the San Francisco Unified School District.

Non-Discrimination Policy

San Francisco Unified School District programs activities and practices shall be free from unlawful discrimination harassment intimidation and bullying based on actual or perceived race color ancestry national origin ethnic group identification age religion marital or parental status physical or mental disability sex sexual orientation gender gender identity or gender expression; or on the basis of a persons association with a person or group with one or more of these actual or perceived characteristics. This policy extends to San Francisco County Office of Education including community school programs and activities.

For more information about the Districts non-discrimination policy please review Board Policy 4030.