Manager, Executive Support
Job Location:
Ashburn, IL - USA
Monthly Salary:
Posted on:
Vacancies:
Job Summary
Who You Are
You are a motivated and organized individual who enjoys working in an ever-changing environment and has a keen eye for attention to detail. You are someone who is motivated and ready to learn new skills in a fast paced and growing industry. You focus on efficiency organization andstrong communicationto ensure smooth daily operations of executives. You provide high-level administrative and office support to an assigned executive(s) and oversee various office operations.
The Impact You Will Have
As Manager of Executive Support with QTS you will have the opportunity to work with our executives across the organization andsupportthem to be successful in their day-to-day roles. With customer service in mind you will not only work with executives but alsotheir teams in prioritizing meetings communications and needs of our executive team. By providing comprehensive administrative logistical and project management support to high-level executives this role is crucial tothe successat the top levels of QTS.Critically this rolewilllead our executive support teamand deliver world-classsupportto our executives across the organization.
What You Will Do
Manage a team of executive and administrative assistants acting as a leader mentor and supporter of the work they do
Create policies processes and standards that support a best-in-class Executive Support function evolving as business complexities adjust or change
Provide backup as needed in managing an executives calendar scheduling meetings and handling complex scheduling needs
Arrange travel itineraries book flights hotels and transportation when needed
Handle incoming and outgoing communication including emails phone calls and correspondence and act as a point of contact for the executive support team.
Organize andmaintaindocuments prepare reports and create presentations
Oversee orassistwith special projects and tasks as needed to support the executives needs and objectives
Prepare meeting agendas take minutes as needed and ensure efficient meeting flow
Own a budget including preparingmaintaining and balancing of yearly budgets in coordination with leadership
What You Will Need to be Successful
Associates degree or higher in a related field or equivalent professional experience in lieu of a degree
Eightor more years of experience supporting executives
Five or more years of experience managing teams
Strong communicationskills
Proficiencywith technology including MS Officeemailand other relevant programs
Experienceassistingwith event planning including coordinatinglogisticsand ensuring smooth execution
Attention to detail and accuracy
Problem solving skills
Ability tooperatewith discretion and confidentiality
Other Key Skills
Bachelors degree in a related field
Analytical skills including the ability to perform intermediate level spreadsheet functions
Experience writing communications on behalf of leaders for distribution
We conform to all the laws statutes and regulations concerning equal employment opportunities and affirmative action. We strongly encourage women minorities individuals with disabilities and veterans to apply to all of our job openings. We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race color religion gender sexual orientation gender identity or national origin age disability status Genetic Information & Testing Family & Medical Leave protected veteran status or any other characteristic protected by law. We prohibit retaliation against individuals who bring forth any complaint orally or in writing to the employer or the government or against any individuals who assist or participate in the investigation of any complaint or discrimination claim.
The Know Your Rights Poster is included here:
The pay transparency policy is available here:
Pay Transparency Nondiscrimination Poster-Formatted
QTS is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process please send an e-mail to and let us know the nature of your request and your contact information.
Required Experience:
Manager
About Company
QTS Realty Trust, LLC is a leading provider of data center solutions across a diverse footprint spanning more than 9 million square feet of owned mega scale data center space within North America and Europe. Through it's software-defined technology platform, QTS is able to deliver sec ... View more
