Management Specialist Support

Koniag Advisory and Business Solutions LLC a Koniag Government Services company is seeking a Management Specialist Support to support KABS and our government customer in Washington DC. The position is hybrid will require 3 days onsite. This position requires the candidate to be able to obtain a Public offer competitive compensation and an extraordinary benefits package including health dental and vision insurance 401K with company matching flexible spending accounts paid holidays three weeks paid time off and Management Specialist Support role provides comprehensive operational administrative and program management support to the U.S. Department of Energys Office of Technology Commercialization for the Small Business Innovation Research (SBIR) and Small Business Technology Transfer (STTR) programs. This position strengthens program execution by standardizing workflows supporting compliance and documentation improving data quality coordinating cross office activities and enabling timely reporting to leadership. The specialist collaborates with program managers contracting/grants staff national laboratories small business awardees and stakeholders to ensure seamless delivery of SBIR/STTR program Responsibilities:Support end to end SBIR/STTR program operations including schedules workflows milestones and coordination across DOE in the development maintenance and continuous improvement of standard operating procedures (SOPs) templates checklists and process program performance portfolio status and operational metrics; maintain dashboards and summaries for written materials including reports status updates executive briefings meeting notes presentations and data meetings logistics calendars and action tracking for program reviews outreach events and interoffice working compliance activities by ensuring documentation completeness version control records retention and alignment with SBIR/STTR policy information flow among DOE program offices national laboratories reviewers and awardees; manage inboxes and inquiry with solicitation development support (document formatting routing comment consolidation) and coordination of review monitor budgets obligations and expenditures at the program activity level; support reconciliation with finance/contract teams as accurate program files databases trackers and CRM/portfolio tools to enhance data integrity and operational to risk identification and mitigation planning (schedule quality compliance) and support corrective action follow process improvement initiatives that streamline operations improve customer experience and enhance reporting quality and Qualifications:Bachelors degree in business public administration science/engineering or a related of 3 years experience in program/project administration federal R&D support grants/contract operations or portfolio proficiency in organizing complex workflows tracking milestones and maintaining accurate written and verbal communication skills with experience producing structured reports and ability to collaborate across cross-functional teams in a hybrid environment and manage multiple concurrent with federal program operations SBIR/STTR processes or grants/financial assistance with spreadsheets databases CRM or portfolio tools and basic analytics/visualization platforms.U.S. citizenship and ability to meet federal suitability requirements if Qualifications:Experience supporting DOE SBIR/STTR or other science agency SBIR/STTR of technology commercialization lifecycles market assessment and research-to-market transition coordinating with national laboratories small businesses reviewers or federal program in SOP development process mapping meeting facilitation and continuous improvement (e.g. Lean/Kaizen concepts).Education or experience related to energy engineering or scientific R& Requirement:Ability to obtain a Public TrustKey Competencies:Program Operations & Management SupportOrganizational Excellence and Attention to DetailAnalytical and Critical ThinkingStakeholder Coordination and Customer ServiceWritten and Oral CommunicationProcess and Workflow ImprovementData Management Quality and ReportingPolicy Awareness and Compliance SupportKnowledge Skills and Abilities (KSAs):Knowledge:Understanding of SBIR/STTR program structures federal R&D funding workflows and DOE mission of program management practices documentation standards and operational :Developing and maintaining trackers dashboards SOPs and process clear concise reports summaries meeting notes and leadership spreadsheets databases CRM/portfolio management tools and visualization outreach logistics communications and stakeholder engagement :Ability to manage multiple tasks and deadlines while maintaining high data quality and documentation to interact effectively with technical and nontechnical audiences and synthesize feedback into actionable to identify operational gaps propose solutions and implement process to contribute to a collaborative mission driven team EnvironmentThis is a hybrid position requiring periodic onsite participation at DOE headquarters or designated facilities. Remote work is supported for routine tasks. Travel may be required for outreach events workshops or program coordination. Our Equal Employment Opportunity PolicyThe company is an equal opportunity employer. The company shall not discriminate against any employee or applicant because of race color religion creed ethnicity sex sexual orientation gender or gender identity (except where gender is a bona fide occupational qualification) national origin or ancestry age disability citizenship military/veteran status marital status genetic information or any other characteristic protected by applicable federal state or local law. We are committed to equal employment opportunity in all decisions related to employment promotion wages benefits and all other privileges terms and conditions of company is dedicated to seeking all qualified applicants. If you require an accommodation to navigate or apply for a position on our website please get in touch with Heaven Wood via e-mail by calling to request Government Services (KGS) is an Alaska Native Owned corporation supporting the values and traditions of our native communities through an agile employee and corporate culture that delivers Enterprise Solutions Professional Services and Operational Management to Federal Government Agencies. As a wholly owned subsidiary of Koniag we apply our proven commercial solutions to a deep knowledge of Defense and Civilian missions to provide forward leaning technical professional and operational solutions. KGS enables successful mission outcomes for our customers through solution-oriented business partnerships and a commitment to exceptional service delivery. We ensure long-term success with a continuous improvement approach while balancing the collective interests of our customers employees and native communities. For more information please Opportunity Employer/Veterans/ Preference in accordance with Public Law 88-352