Management Assistant
Job Location:
Tallahassee, FL - USA
Weekly Salary:
Posted:
Application Deadline:
Vacancies:
Job Summary
Requisition No:883150
Agency: Department of Transportation
Working Title: MANAGEMENT ASSISTANT -
Pay Plan: Career Service
Position Number:
Salary: $1838.46 - $2022.31 bi-weekly
Posting Closing Date: 09/17/2026
Total Compensation EstimatorTool
Job Title: MANAGEMENT ASSISTANT-
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION
JOB POSTING DESCRIPTION
995 / MOTOR CARRIER SIZE AND WEIGHT
OPEN COMPETITIVE
CAREER SERVICE
CONTACT PERSON: Laterica Fountain
CONTACT PHONE NUMBER:
CONTACT EMAIL ADDRESS:
HIRING SALARY RANGE: $1838.46 - $2022.31 /biweekly range
Join FDOT and be part of the team that works as one to improve safety enhance mobility and inspire innovation in the Florida transportation system.
To ensure honesty and transparency all applicants must provide their own explicitly requested the use of Artificial Intelligence (AI) tools to assist with qualifying questions work samples or interviews is strictly prohibited and any breach of this requirement will lead to the applicant being removed from consideration.
Candidates must be United States (U.S.) citizens or lawfully authorized alien workers. Visa sponsorship is not available.
Our Mission
The mission of the Florida Department of Transportation is to provide a safe statewide transportation system that promotes the efficient movement of people and goods supports the states economic competitiveness prioritizes Floridas environment and natural resources and preserves the quality of life and connectedness of the states communities.
Our Vision
As a OneFDOT team we serve the people of Florida by providing a transportation network that is well planned supports economic growth and has the goal of being congestion and fatality free.
The Work You Will Do:
Management Assistant
Office of Motor Carrier Size And Weight
This position will provide broad administrative support for the Office of Maintenance including managing daily office operations coordinating travel preparing personnel actions maintaining files and databases and handling public correspondence. It also supports program managers and staff by preparing official documents ensuring accuracy and compliance and assisting with various projects communications and cross-training activities.
The Difference You Will Make:
Through cooperation coordination and collaboration among the OneFDOT team you will be contributing to a strong and empowering culture of TRREC: Trust Relationships Respect Empowerment and Communication.
How You Will Grow:
FDOT encourages our team members to grow through engagement empowerment training and professional development. Through our agencys learning management system you have access to hundreds of computer-based training and instructor-led courses.
Where You Will Work:
Central Office Office of Motor Carrier Size and Weight
Barry Building
3185 South Blair Stone Road
Tallahassee FL 32301
Annual Salary Range:
$47799.96- $52579.96
Your Specific Responsibilities:
Compiles statistics maintains statewide automated program activities and prepares operational and analytical statistical reports. This includes reviewing monitoring and analysis of commercial vehicle weight enforcement data such as; International Registration Plan (IRP) International Fuel Tax Agreement violations and amounts of the penalties and fee assessments.
Conducts research and records maintenance preparation reproduction and distribution of Annual Size and Weight Enforcement Plan State Enforcement Plan (SEP) and Annual Vehicle Size and Weight Enforcement Certification. Coordinates with the Florida Highway Patrol Commercial Vehicle Enforcement unit FDOT Work Program Office regarding information that is to be incorporated into the Annual Vehicle Size and Weight Enforcement Plan and certification.
Assist with budget administration 995 cost center. Participates in the evaluation of budget and work measurement studies management controls fiscal accountability and operational audit used in the administration and management of the Motor Carrier Size and Weight (MCSAW) statewide scale operations program. Assist with uniform purchases Uniform Allowance & Shoe Allowance Payments for the MCSAW program.
Provides guidance and assistance to supervisors managers and administrative staff regarding human resource issues and requirements. Ensures accurate and timely submission of hiring packets separation paperwork and other human resource related documents.
Prepares tracks and processes MCSAW staff travel arrangements travel requests and requests for reimbursements maintaining records blanket travel request and processing payments in accordance with the department and state rules and guidelines. Also assist in the preparation of official correspondence such as letters memorandums charts graphs special reports and budgets. Compiles reviews records and proofreads data as required to ensure consistency and accuracy.
Assist the public by answering questions and routing inquiries to appropriate personnel. Coordinate with
electronic bypass providers for statistics and data regarding their program in Florida. Coordinates with the Scale
Operations Managers Scale Maintenance personnel and Weight Scale personnel regarding the facility issues.
Assist MCSAW management with special assignments using independent judgement to research and analyze data. Makes recommendations to MCSAW management as appropriate.
The Successful Candidate will have the following required Knowledge Skills and Abilities:
Knowledge of:
- Methods of data collection
- Analytical processes and techniques for preparing summaries and reports for management
- Travel personnel and purchasing procedures
Skills in:
- Use of personal computers and ability to use Microsoft Office (Word Excel PowerPoint Access & Outlook)
- Performing and managing multiple task and priorities of a sensitive/confidential nature
- Determining work priorities and meeting deadlines
Ability to:
- Access and use available state reporting systems to monitor the cost centers procurement and budget date
- Apply applicable rules regulations policies and procedures
- Prepare and maintain appropriate reports and forms using correct format spelling punctuation and grammar
- Communicate effectively both verbally and in writing form
- Establish and maintain effective working relationships
- Work independently and with others.
Other Job-Related Requirements:
- This position will be required to respond before during and following emergency situations.
Minimum Qualifications:
- High School Diploma or Certificate of High School Equivalency
The States total compensation package for employees features a highly competitive set of employee benefits including:
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For additional benefit information available to State of Florida employees visit: REQUIREMENTS: You will be required to provide your Social Security Number to conduct required verifications. Male applicants born on or after October 1 1962 will not be eligible for hire or promotion in the Career Service or appointment in the Selected Exempt Service (SES) or Senior Management Service (SMS) unless they are registered with the Selective Service System (SSS) before their 26th birthday or have a Letter of Registration Exemption from the SSS.
THE FLORIDA DEPARTMENT OF TRANSPORTATION VALUES THE SERVICE VETERANS AND THEIR FAMILY MEMBERS HAVE GIVEN TO OUR COUNTRY AND SUPPORTS THE HIRING OF RETURNING SERVICE MEMBERS AND MILITARY SPOUSES. If you are a preference-eligible applicant who receives notice of a hiring decision and believe that you were not afforded employment preference in accordance with applicable Florida law and regulation you may file a written complaint within 60 calendar days from the date you receive the notice requesting an investigation to the Florida Department of Veterans Affairs Division of Benefits and Assistance 9500 Bay Pines Boulevard Room 214 St. Petersburg Florida 33708.
THE FLORIDA DEPARTMENT OF TRANSPORTATION VALUES AND SUPPORTS EMPLOYMENT OF INDIVIDUALS WITH DISABILITIES. QUALIFIED INDIVIDUALS WITH DISABILITIES ARE ENCOURAGED TO APPLY. In accordance with Section 110.112 Florida Statutes and the Florida Department of Transportations Individuals with Disabilities Affirmative Action Plan the agency is committed to ensuring affirmative action and equal employment opportunity for qualified individuals with disabilities. Upon request and as appropriate reasonable accommodations to individuals with disabilities may be provided. Please contact the Florida Department of Transportations Human Resources Office at for assistance.
Candidates requiring a reasonable accommodation as defined by the Americans with Disabilities Act must notify the agency hiring authority and/or People First Service Center (1-). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455 F.S. Drug-Free Workplace Act.
VETERANS PREFERENCE. Pursuant to Chapter 295 Florida Statutescandidates eligible for Veterans Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational claiming Veterans Preference must attach supporting documentation with each submission that includes character of service (for example DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7 Florida Administrative Code. Veterans Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement.
Required Experience:
Junior IC
