Maintenance Director

About Us

RAM Partners LLC is a full-service real estate management company that manages more than 80000 apartments throughout the United States. We specialize in multi-family community management for a variety of third-party owners. We are a service-oriented hands-on company. Our brick and mortar are our people.

Compensation: $900000 to $100000 annually

ESSENTIAL JOB FUNCTIONS:

Project Management

• Working with the Property Manager and Area Vice President create and maintain budget project plan and schedules for capital improvements deferred and preventative maintenance building construction including HVAC fire suppression systems electrical building maintenance contracts building signage security installations furniture etc.
• Obtain bids for work from outside contractors and vendors. Assemble analyze and submit bids to the Business Manager with a recommendation for action; acknowledge receipt of all goods and materials delivered to the site for maintenance and repairs; Manage on-going contracts with contractors and vendors.
• Along with the Property Manager supervise and approve all work performed at the site by outside contractors. Ensure quality control of subcontractors maintenance staff.
• Procure & maintain adequate inventory of all supplies. Manage vendor relationships. Coordinate regular inventory of facilities assets.
• Develop and implement energy management processes to improve environmental sustainability and optimize costs associated with energy utilities and waste disposal.
• In alignment with the Property Manager Area Vice President and Corporate Departments enforce and develop standardized policies and procedures within maintenance department insuring standardized operations compliance with Federal state and local laws in line with industry best practices and safety plan.
• Prepare monthly/weekly reports including budgets schedules HR inventory performance goals.

Maintenance Management

• Work with Property Manager in developing proactive maintenance deferred/preventive maintenance plans systems repairs / replacement of electrical mechanical equipment and other systems equipment and facilities. Conduct regularly scheduled inspections of the above.
• Coordinate and track building maintenance inspections on a periodic and recurring basis. Ensure that work conditions are clean safe and conducive to efficient operations. Ensure the spaces meet company standards and safety compliance.
• Coordinate and track inspections with local enforcement agencies as needed.
• Work with Property Manager to ensure property maintenance is aligned with expectations. Ensure buildings are operated and maintained consistent with facilities policies and procedures.
• Coordinate with Maintenance Supervisor to effectively implement work procedures and techniques to: eliminate underutilization of personnel review status of work load and other information on the efficient operation of the department.
• Identify and address any known life-safety hazard at the site. Conduct regular safety meetings with the maintenance staff. Ensure compliance with all Hazardous Materials and OSHA requirements.
• Ensure compliance with OSHA and safety training. Enforce/enact company safety plan and policies including documentation and training.
• Create and maintain a positive environment for staff and promote an exceptional quality of life for the residents of the community.
• Regularly attend and/or participate in training opportunities to maintain high technical administrative and managerial competency levels.

Maintenance Supervision (coordinate with / supervise the Maintenance Supervisor)

• As needed in cooperation with the Maintenance Supervisor supervise employees and outside contractors in apartment renovation such as cleaning painting carpet replacement counter repairs appliance repairs etc. Direct employees and outside contractors in response to Maintenance Service Requests and in performance of structural repairs to masonry plumbing woodwork irrigation systems swimming pools spas etc.
• Coordinate work activities and services from vendors and other contractors. Coordinate supervision of vendors.
• Coordinate and manage emergency scheduled and special repairs for mechanical electrical plumbing glass and carpentry repairs in addition to any other needed facility related items.
• Review work orders and transmit proper interpretation for the technician performing the work.
• Provide oversight of the cleaning and landscaping services contractors.
• Ensure all human resources procedures for the service delivery teams are conducted according to cooperation with the Property Manager and Maintenance Supervisor perform associate annual reviews candidate selection changes in mainatenance staff assignments. Works with HR Director PM and AVP on employee relations issues.
• Ensure facilities spaces are kept clean safe orderly and organized and ensures that there is a current inventory at all times.
• With the Maintenance Supervisor maintain employee work schedules including assignments job rotation training vacations and paid time off coverage for absenteeism and overtime scheduling.
• Coordinate with building operations for utility facility or other shut-down activity that can affect operations.
• Set objectives to more effectively implement work procedures and techniques to eliminate underutilization of personnel. Report status of work load and other information on the efficient operation of the department.
• Complete other duties as assigned.

Education/Experience

• Must be professional and possess exceptional interpersonal skills.
• Must possess demonstrated problem-solving skills an ability to recognize and define problems and skill in implementing effective solutions.
• Excellent computer skills including Outlook Word Excel MS Project and facilities management software. AutoCAD a plus.
• Ability to prioritize work in order to address emergencies.
• Demonstrated ability/experience to prepare policies and procedures scopes of work RFPs project schedules and review and analyze bids and interview service providers. Ability to prepare reports as requested.
• Must be organized detail oriented resourceful and have excellent communication skills.
• Superior written and oral communication skills.

Team player and possess leadership qualities.

RAM Partners LLC is an equal opportunity employer and were proud to support and celebrate diversity in the workplace. We are committed to equal consideration for all qualified applicants regardless of race color religion gender sexual orientation gender identity or expression national origin age disability protected veteran status genetic information or any other characteristic protected by applicable law. If you have a disability and need an accommodation or assistance with the application process and/or using our website please email the Talent Acquisition Partner at emailprotected. RAM Partners LLC is a drug-free workplace.