Maintenance Administrator

The Maintenance Administrator is responsible for coordinating and supporting all maintenance operations to ensure efficient safe and cost-effective facility and equipment maintenance. This position serves as the administrative hub for the maintenance department managing work orders preventive maintenance schedules inventory control purchasing activities vendor coordination maintenance records and reporting functions. The Maintenance Administrator works closely with maintenance technicians operations leadership purchasing and external vendors to maximize equipment uptime and operational efficiency.

Qualifications :

Maintenance Administration

• Manage and maintain the Computerized Maintenance Management System (CMMS).
• Create assign track and close work orders.
• Coordinate preventive predictive and corrective maintenance activities.
• Schedule maintenance work to minimize production interruptions.
• Maintain accurate maintenance records logs and documentation.
• Monitor maintenance KPIs and generate departmental reports.
• Assist in planning maintenance shutdowns and facility projects.
• Support compliance with company maintenance policies and procedures.

Inventory Control & Parts Management

• Maintain accurate inventory records for maintenance parts supplies and consumables.
• Monitor stock levels and establish reorder points for critical spare parts.
• Conduct regular inventory cycle counts and annual physical inventories.
• Track inventory usage and investigate discrepancies.
• Coordinate receipt storage and issuance of maintenance materials.
• Ensure proper organization of maintenance storerooms and parts rooms.
• Reduce inventory costs while maintaining operational readiness.
• Maintain inventory accuracy within the CMMS and ERP systems.
• Identify obsolete inventory and coordinate disposal processes.

Purchasing & Vendor Coordination

• Generate purchase requisitions for maintenance materials and services.
• Obtain quotes and coordinate with approved vendors and suppliers.
• Track orders deliveries and invoice reconciliation.
• Maintain vendor records contracts and service agreements.
• Coordinate contractor access scheduling and documentation.
• Assist with budget tracking and cost control initiatives.

Reporting & Data Management

• Prepare maintenance performance reports and dashboards.
• Track maintenance expenditures and inventory costs.
• Analyze maintenance trends and identify improvement opportunities.
• Maintain equipment histories and asset records.
• Generate reports related to downtime work order completion inventory usage and preventive maintenance compliance.

Compliance & Safety

• Ensure maintenance documentation complies with company customer and regulatory requirements.
• Support OSHA EPA and company safety programs.
• Maintain records related to inspections permits certifications and training.
• Assist with safety audits and corrective action tracking.
• Promote a safe work environment and adherence to all safety standards.

Communication & Coordination

• Serve as a liaison between maintenance operations production purchasing and management teams.
• Coordinate maintenance schedules with production requirements.
• Communicate equipment status updates and maintenance schedules.
• Support continuous improvement initiatives and department goals.
• Participate in departmental meetings and planning activities.

Additional Information :

What do we offer you

1. PTO sick leave 11 US paid holidays
2. Medical (currently BlueCross BlueShield) Dental and Vision Insurance including Family coverage
3. Company paid Short- and Long-Term Disability Insurance
4. Company Paid Life Insurance
5. Company Paid Accidental Death & Dismemberment
6. 401K with employer match currently 4%
7. Partial Tuition Reimbursement after 12 months

EEO

Stow US provides equal employment opportunities to all employees and applicants for employment. stow prohibits discrimination and harassment of any kind based on race color sex religion sexual orientation national origin disability genetic information pregnancy or any other protected characteristic as outlined by federal state or local laws.

This policy applies to all terms and conditions of employment including recruiting hiring placement promotion termination layoff recall transfer leaves of absence compensation and training.

Remote Work :

No

Employment Type :

Full-time