Mailroom & Deposits Coordinator
Job Location:
Monthly Salary:
Posted on:
2 hours ago
Posted on:
Vacancies:
1 Vacancy
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Job Summary
Job Title: Mailroom & Deposits Coordinator
Reports to: Bookkeeping Supervisor
Location: Waco Texas
Compensation and Benefits:
Hourly
Paid Time Off
Monthly phone stipend
Health insurance
Vision insurance
Dental insurance
What We Do:
Cornerstone Caregiving is deeply passionate about helping elderly adults age in place in a setting and manner of their
choosing. We believe seniors deserve the opportunity to age in a healthy dignified environment. As a leading
nationwide home care organization serving seniors in over 400 locations Cornerstone remains committed to providing
the highest quality of care to those that cared for us.
Job Description:
The Mailroom & Deposits Coordinator will support the day-to-day financial operations of the organization primarily
responsible for processing recording and organizing all physical payments received at our corporate office. This
position ensures accurate and timely application of payments maintains financial documentation and supports weekly
invoicing procedures. The ideal candidate is highly organized detail-oriented and capable of handling sensitive
financial information with professionalism.
Key Responsibilities:
Mail & Document Handling
Receive and sort all incoming physical mail for the Finance department.
Scan and distribute relevant documents to remote finance team members.
Check & Payment Processing
Review remittance information to accurately apply check payments to the correct client invoices.
Communicate with local offices to request missing remittance details when needed.
Log all payments received at the corporate office maintaining a complete and accurate payment record.
Deposit checks using a remote bank scanning system in accordance with established procedures.
Digitally file all remittance documents in the companys electronic system for tracking and compliance.
Invoicing Support
Prepare print and mail client invoices weekly every Thursday.
Ensure consistency and accuracy in invoice documentation and distribution.
General Finance Support
Assist with ad hoc projects and administrative tasks as assigned by Finance leadership.
Maintain confidentiality and integrity in all financial transactions and communications
Create budgets within the credit card dashboard by location and issue physical and virtual cards as needed.
Qualifications:
Associates or Bachelors degree in Accounting Finance or Business preferred.
12 years of experience in accounts receivable finance or administrative support preferred.
Proficiency in Microsoft Excel Outlook and document scanning software.
Strong attention to detail and accuracy in handling financial records.
Excellent communication skills and ability to follow up professionally and promptly.
Reliable organized and capable of working independently in a fast-paced environment.
We are an equal opportunity employer and prohibit discrimination/harassment without regard to race color religion
age sex national origin disability status genetics protected veteran status sexual orientation gender identity or
expression or any other characteristic protected by federal state or local laws.
Reports to: Bookkeeping Supervisor
Location: Waco Texas
Compensation and Benefits:
Hourly
Paid Time Off
Monthly phone stipend
Health insurance
Vision insurance
Dental insurance
What We Do:
Cornerstone Caregiving is deeply passionate about helping elderly adults age in place in a setting and manner of their
choosing. We believe seniors deserve the opportunity to age in a healthy dignified environment. As a leading
nationwide home care organization serving seniors in over 400 locations Cornerstone remains committed to providing
the highest quality of care to those that cared for us.
Job Description:
The Mailroom & Deposits Coordinator will support the day-to-day financial operations of the organization primarily
responsible for processing recording and organizing all physical payments received at our corporate office. This
position ensures accurate and timely application of payments maintains financial documentation and supports weekly
invoicing procedures. The ideal candidate is highly organized detail-oriented and capable of handling sensitive
financial information with professionalism.
Key Responsibilities:
Mail & Document Handling
Receive and sort all incoming physical mail for the Finance department.
Scan and distribute relevant documents to remote finance team members.
Check & Payment Processing
Review remittance information to accurately apply check payments to the correct client invoices.
Communicate with local offices to request missing remittance details when needed.
Log all payments received at the corporate office maintaining a complete and accurate payment record.
Deposit checks using a remote bank scanning system in accordance with established procedures.
Digitally file all remittance documents in the companys electronic system for tracking and compliance.
Invoicing Support
Prepare print and mail client invoices weekly every Thursday.
Ensure consistency and accuracy in invoice documentation and distribution.
General Finance Support
Assist with ad hoc projects and administrative tasks as assigned by Finance leadership.
Maintain confidentiality and integrity in all financial transactions and communications
Create budgets within the credit card dashboard by location and issue physical and virtual cards as needed.
Qualifications:
Associates or Bachelors degree in Accounting Finance or Business preferred.
12 years of experience in accounts receivable finance or administrative support preferred.
Proficiency in Microsoft Excel Outlook and document scanning software.
Strong attention to detail and accuracy in handling financial records.
Excellent communication skills and ability to follow up professionally and promptly.
Reliable organized and capable of working independently in a fast-paced environment.
We are an equal opportunity employer and prohibit discrimination/harassment without regard to race color religion
age sex national origin disability status genetics protected veteran status sexual orientation gender identity or
expression or any other characteristic protected by federal state or local laws.
