Luxury Travel Assistant
Job Location:
Los Angeles, CA - USA
Monthly Salary:
Experience Required:
Posted:
Application Deadline:
Vacancies:
Job Summary
This is a remote position.
A boutique luxury travel agency known for curating elevated highly personalized travel experiences rooted in heritage exploration and attentive service.
We are seeking a meticulous proactive and intuitive Luxury Travel Coordinator / Executive Assistant to support both executive operations and client travel coordination. This role works closely with the founder to manage internal projects streamline operations support marketing initiatives and help deliver seamless high-touch travel experiences for discerning clients.
The ideal candidate is highly organized detail-obsessed resourceful and comfortable working in a dynamic fast-paced environment where priorities can shift quickly.
Support the founder with strategic initiatives across business development branding marketing client experience and operations.
Research and develop tailored domestic and international travel proposals including destinations hotels villas dining spa activities and concierge recommendations.
Assist with client proposals reservations digital itineraries travel documents and pre-departure confirmations.
Coordinate with vendors hotels tour operators private aviation partners and internal flight specialists to ensure seamless travel execution.
Manage internal operations projects including SOPs training materials resource libraries time tracking and workflow improvements.
Maintain and execute the marketing calendar while supporting client gifting branded merchandise and campaign-related projects.
Update CRM records with accurate client details preferences trip information and travel history.
Fully remote.
Opportunity to work closely with the founder of a growing boutique luxury travel company.
Exposure to luxury travel international partners curated client experiences and premium hospitality operations.
Long-term growth potential as the company continues to expand.
Previous experience in luxury travel executive assistance client operations hospitality concierge services or a related high-touch service environment.
Strong knowledge of flight operations airline logistics scheduling ticketing and travel coordination.
Exceptional attention to detail organization time management and ability to manage multiple priorities under pressure.
Excellent written and verbal communication skills with confidence working with international vendors and partners.
Highly proactive resourceful solutions-oriented and able to anticipate needs before being asked.
Flexible availability to support after-hours weekend urgent or time-sensitive client needs when required.
Tech-savvy and proficient in Google Workspace especially Google Sheets.
Experience using travel planning or CRM tools such as Safari Portal TravelJoy or similar platforms.
Familiarity with Adobe Suite branded itinerary creation or visual presentation tools.
Background in luxury hospitality boutique travel agencies private aviation concierge services or premium client support.
Experience creating SOPs operational systems training materials or internal process documentation.
Strong appreciation for luxury service standards brand voice personalization and refined client experiences.
Required Skills:
Requirements Previous experience in luxury travel executive assistance client operations hospitality concierge services or a related high-touch service environment. Strong knowledge of flight operations airline logistics scheduling ticketing and travel coordination. Exceptional attention to detail organization time management and ability to manage multiple priorities under pressure. Excellent written and verbal communication skills with confidence working with international vendors and partners. Highly proactive resourceful solutions-oriented and able to anticipate needs before being asked. Flexible availability to support after-hours weekend urgent or time-sensitive client needs when required. Tech-savvy and proficient in Google Workspace especially Google Sheets.
