LOIS School Secretary- Elementary or Intermediate School

ESSENTIAL FUNCTION:

Perform a wide variety of clerical and secretarial duties to coordinate school office activities and assist the Principal in routine administrative tasks and coordinate school office activities; perform public relations and communications services for the Principal.

DISTINGUISHING CHARACTERISTICS:

School Secretary I - Elementary or Intermediate incumbents perform a variety of clerical and secretarial duties in a small to medium-sized school. School Secretary II - Elementary incumbents perform a variety of clerical and secretarial duties in a large elementary school with a larger number of faculty student body enrollment and educational programs.

BASIC REPRESENTATIVE DUTIES:

• Implement all rules and regulations policies and administrative guidelines as adopted by the Board of Education and/or the school SBDM Council.

• Coordinate a variety of office activities to assist the Principal with administrative tasks; prepare and accurately maintain a variety of reports records and files relating to students staff budgets operations and activities.

• Serve as secretary to the Principal; compose routine correspondence independently; prepare type and distribute communications and minutes of meetings; schedule appointments and meetings as requested; receive open and route mail.

• Train and provide work direction to clerical personnel and student workers as assigned; monitor workflow and adjust duties to complete assignments in a timely manner as assigned.

• Provide information concerning school policies procedures actions activities and schedules as appropriate; maintain school calendar and serve as a coordinator of events.

• Collect compile organize and record a variety of data related to attendance enrollment personnel payroll equipment inventory and student activities; prepare and maintain related records files and logs.

• Collect and account for monies collected in conjunction with school activities; secure monies and process according to established procedures.

• Administer first aid to ill and injured students; contact the nurse parents or public safety agencies as appropriate.

• Register release or transfer students; complete enrollment information and database.

• Operate a variety of business equipment including typewriter calculator copiers computer equipment and other school office machines.

• Requisition receive store and distribute supplies and office materials; maintain materials and equipment inventory as assigned.

• Provide clerical assistance to faculty and staff as needed.

• Orient new and substitute teachers; provide directions keys and instructional materials.

• Perform related duties as assigned.

• Remain at work during the entire workday unless excused by immediate supervisor or designated representative.

• Maintain a professional appearance.

• Incorporate the use of technology in daily tasks.

• Maintain regular attendance.

• Adhere to the Professional Code of Ethics.

  KNOWLEDGE AND ABILITIES:

  KNOWLEDGE OF:

• Modern office practices procedures and equipment.

• Record-keeping techniques.

• Health and safety regulations.

• Correct English usage grammar spelling punctuation and vocabulary.

• Oral and written communication skills.

• Interpersonal skills using tact patience and courtesy.

• Telephone techniques and etiquette.

• Basic first aid techniques.

• Operation of standard office machines including computer equipment.

  ABILITY TO:

• Perform a wide variety of clerical and secretarial duties to coordinate school office activities and assist the Principal in a variety of administrative tasks.

• Perform public relations and communications services for the Principal.

• Add subtract multiply and divide quickly and accurately.

• Understand and follow oral and written directions.

• Compose correspondence independently.

• Complete work with many interruptions.

• Type at an acceptable rate of speed.

• Work independently with little direction.

• Establish and maintain cooperative and effective working relationships with others.

• Learn interpret apply and explain rules regulations policies and procedures.

• Operate a variety of office machines including typewriter computer terminal calculator and copiers.

• Understand and work within scope of authority.

• Maintain good public relations with students parents teachers and the public.

• Meet schedules and time lines.

• Plan and organize work.

• Train and provide work direction to others.

• Compile and maintain accurate records and prepare reports.

• Work confidentially with discretion.

• Communicate effectively both orally and in writing.

• Administer first aid to ill or injured students.

• Employee must be bondable as required by Kentucky Department of Education.

EDUCATION AND EXPERIENCE:

Any combination equivalent to: high school diploma G.E.D. Certificate or demonstrated progress toward obtaining a G.E.D. as required by Kentucky law and two years of increasingly responsible clerical and secretarial experience involving frequent contact with the public.

TERMS OF EMPLOYMENT:

Salary and work year to be established by the Board.

EVALUATION: Performance of this job will be evaluated in accordance with provisions of the Boards policy on Evaluation of Classified Personnel.

Required Experience:

Junior IC