Lmi Operations Coordinator

The Labor Market Information (LMI) Operations Coordinator will report directly to the State LMI Director. This position will serve as the central administrative compliance and operational engine for the division. The LMI Operations Coordinator manages day-to-day divisional workflows coordinates procurement for specialized economic software and tracks critical data sharing and confidentiality agreements; acts as a trusted extension of the Director the Coordinator; reviews documents manages meeting intelligence tools coordinates travel logistics and serves as the primary fiscal and administrative liaison to ensure the LMI team operates seamlessly and remains compliant with federal and state guidelines.

This position is available for remote work on a full-time basis within Arizona (including virtual office arrangements).

The State of Arizona strives for a work culture that affords employees flexibility autonomy and trust. Across our many agencies boards and commissions many State employees participate in the States Remote Work Program and are able to work remotely in their homes in offices and in hoteling spaces. All work including remote work should be performed within Arizona unless an exception is properly authorized in advance.

Programmatic Reporting & Release Coordination: Serves as the primary point of contact for external workforce partners and training providers; coordinates and executes the delivery of mandated monthly economic reports and annual workforce training evaluations; and maintains the divisions Master Publication Release Calendar to ensure the LMI website and distribution lists.
Data Compliance Grants & Contract Tracking: Acts as the administrative liaison to the agency finance team monitoring budget reports to identify surpluses or shortfalls across various federal grants; tracks and maintains the divisions Data Sharing Agreements (DSAs) and MOUs with external agencies proactively monitoring expiration dates to prevent lapses in vital data feeds; and manages the filing tracking and annual renewal of BLS Confidentiality Agreements.
Operations Procurement & Travel Logistics: Coordinates the procurement and annual renewal of specialized LMI tools and software licenses (e.g. Lightcast Chmura ESRI SAS); manages equipment purchases hardware tracking and supply needs for the division; handles complex travel coordination including out-of-state travel authorizations and expense reimbursements for staff attending national conferences (e.g. C2ER NASWA BLS training).
Executive Support & Digital Workflow Management: Provides high-level administrative support to the Director and Division Leads including building meeting agendas and reviewing/signing routine operational documents on the Directors behalf; and manages meeting intelligence workflows including processing meeting transcripts and configuring/utilizing AI tools (Google Gemini Gems) to summarize action items and maintain team momentum.
Personnel Support & Onboarding Coordinator: Serves as the New Employee Onboarding Coordinator ensuring new hires have equipment credentials and access on day one; tracks and coordinates mandatory state and federal training requirements for all staff; and assists with recruitment workflows as needed including updating position descriptions (PDs) and coordinating interview schedules.

Knowledge of:

General office operations and executive support practices;
Basic understanding of procurement processes and asset tracking;
Familiarity with tracking sensitive legal or data agreements (DSAs/MOUs).

Skills in:

Microsoft Office/Google Workspace (specifically Excel/Sheets for basic budget and data tracking);
Utilizing modern digital workplace tools (e.g. AI assistants like Google Gemini transcript tools shared digital drives).

Ability to:

Prioritize expiration dates and deadlines;
Act with high discretion when reviewing timesheets or handling confidentiality agreements;
Communicate professionally with both internal finance teams and external workforce partners.

2 years of experience in program coordination office management executive administrative support or contract/compliance trackingpreferably within a public sector government or data-driven environment.

Associates degree in Business Administration Office Management Public Administration or a closely related field; OR an equivalent combination of education and progressive professional experience (e.g. a High School Diploma/GED plus 4 years of high-level administrative experience).

If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business then the following requirements apply:Drivers License Requirements.

All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

The State of Arizona offers a comprehensive benefits package to include:
Sick leave
Vacation with 10 paid holidays per year
Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program)
Health and dental insurance
Retirement plan
Life insurance and long-term disability insurance
Optional employee benefits include short-term disability insurance deferred compensation plans and supplemental life
insurance

By providing the option of a full-time or part-time remote work schedule employees enjoy improved work/life balance report higher job satisfaction and are more productive. Remote work is a management option and not an employee entitlement or right. An agency may terminate a remote work agreement at its discretion.

Learn more about the Paid Parental Leave programhere. For a complete list of benefits provided by The State of Arizona please visit our benefits page

Positions in this classification participate in the Arizona State Retirement System (ASRS)
Please note enrollment eligibility will become effective after 27 weeks of employment

If you have any questions please feel free to contact Rose Ibe at