Licensing Administrative Assistant

Job Title: Licensing Administrative Assistant
Location: Boston MA 02110 (Hybrid)
Duration: 6 Months (Possible Extension)

We are seeking a detail-oriented Administrative Assistant to support the Licensing this role you will provide high-level administrative support by managing communications coordinating meetings maintaining records and assisting with day-to-day office operations. The ideal candidate is highly organized customer-focused and able to manage multiple priorities in a fast-paced environment.

• Answer phone calls and respond to licensing-related inquiries.
• Manage multiple email inboxes and incoming faxes.
• Maintain electronic and paper filing systems.
• Perform data entry and update spreadsheets and records.
• Coordinate incoming and outgoing mail packages and deliveries (FedEx/UPS).
• Schedule meetings and prepare meeting materials.
• Draft correspondence and assist with document preparation filing scanning and copying.
• Arrange travel reserve state vehicles and prepare expense documentation.
• Coordinate office purchases and procurement requests.
• Assist with maintaining licensing application archives.
• Perform other administrative duties as assigned.

• High school diploma or equivalent required.
• Minimum 2 years of administrative support experience preferably supporting executives managers or a department.
• Strong organizational multitasking and time management skills.
• Excellent verbal and written communication skills.
• Proficiency with Microsoft Office Suite (Outlook Word Excel PowerPoint) and Adobe Acrobat Pro.
• Ability to handle confidential information with professionalism.
• Strong attention to detail and ability to work independently and collaboratively.
• Excellent customer service and interpersonal skills.

• Experience supporting a licensing regulatory government or administrative office.
• Ability to prioritize multiple assignments and meet deadlines.
• Comfortable learning new software and office systems.

Apply today if youre an organized administrative professional looking to join a collaborative team in a dynamic office environment.

Required Skills:

Administrative Assistant / Office Junior/ Secretary