Library Administration Management Assistant

What We Offer

The County of Ventura offers an attractive compensation and benefits package that includes:

• General Salary Increase:A general salary increase of 3.5% effective on December 20 2026 and 3.5% effective December 192027.
• Educational Incentive:Completion of an associate degree (2.5%) bachelors degree (3.5%) OR graduate degree (5%) not required for the position.
• Annual Leave/Accruals Redemption:A candidate selected for this position will earn 208 hours per year increasing to 288 hours after 5 years of service and has the ability to cash in or redeem up to 100 hours of Annual Leave per year after taking 80 hours in the preceding 12 months.
• Deferred Compensation:401(k) Shared Savings Plan and/or Section 457 Plan with up to a 3% match on your 401(k) contributions.
• Health Plans:You are afforded an annual flexible credit allowance of up to $26626 for purchasing medical dental and/or vision insurance from a group of authorized plans.
• Flexible Spending Accounts:Pre-tax benefit towards eligible medical dental and vision care expenses.
• Pension Plan:Both the County and you contribute to the Countys Retirement Plan and to Social Security. If you are eligible you may establish reciprocity with other public retirement systems such as CalPERS.
• Bilingual Incentive:Proficiency levels by exam are $.69 per hour (Level I) $1.00 per hour (Level II) or $1.32 per hour (Level III).
• Holidays- 12 paid days per year which includes a scheduled floating holiday.

VENTURA COUNTY

Ventura County is located on Californias Gold Coast approximately 35 miles northwest of Los Angeles and 20 miles southeast of Santa Barbara. Residents enjoy rolling hills and sweeping ocean views in a nearly perfect Mediterranean climate. The beauty and weather combined with a wonderful quality of life are among the many reasons our residents choose to call Ventura County home.

Ventura County is a general law county governed by a five-member elected-by-district Board of Supervisors. The Supervisors appoint a County Executive Officer (CEO) to oversee the County budget day-to-day operations and to advise assist and act as an agent for the Board of Supervisors in all matters under the Boards jurisdiction. It focuses on providing excellent services to its residents by promoting engagement strategy execution and accountability to include diversity equity and inclusion initiatives to ensure that all employees are treated with respect and without discrimination and to improve culturally appropriate outcomes for community members.

TENTATIVE SCHEDULE

Opening Date:July 6 2026

Closing Date:July 10 2026 at 5:00 p.m.

Depth and breadth of assignments increase at each level and may include but are not limited to the following:

• Relieves the administrator of routine personnel budget timekeeping and purchasing tasks and other operational details as necessary.
• Screens incoming correspondence arranging items by priority for the administrators reply referring matters to other staff as appropriate and preparing correspondence regarding matters not requiring the administrators personal attention.
• Makes appointments and arranges conferences and meetings for the administrator exercising considerable discretion in commitment of the administrators time.
• Researches compiles and organizes information for use by the administrator in the completion of reports recommendations and special projects preparing reports and projects for the administrators approval upon request.
• Serves as liaison between the administrator staff and representatives from other departments and agencies personally transmitting messages requests and instructions as appropriate.
• Sets up and maintains a variety of office files and records making appropriate recommendations for changes in clerical and office procedures as necessary.
• Acts as the administrators receptionist screening office and telephone callers referring inquiries as appropriate and personally assisting those whose business does not require the administrators personal attention.
• Takes and transcribes dictation from shorthand notes or recorded dictation. Performs filing copying and related tasks as required.
• Performs other related duties as required.

These are the entrance requirements for the examination process and do not guarantee either continuation in the process or placement on an eligible list.

EDUCATION TRAINING AND EXPERIENCE

FINAL FILING DATE

Your application must be received by County of Ventura Human Resources no later than 5:00 p.m. on July 10 2026.

To apply online please refer to our website at If you prefer to fill out a paper application form please call for application materials and submit them to County of Ventura Human Resources 800 South Victoria Avenue L-1970 Ventura CA 93009.

NOTE: If presently permanently employed in another merit or civil service public agency/entity in the same or substantively similar position as is advertised and if appointed to that position by successful performance in a merit or civil service style examination then appointment by Lateral Transfer may be possible. If interested please click here (Download PDF reader) for additional information.

Note to Applicants: It is essential that you complete all sections of your application and supplemental questionnaire thoroughly and accurately to demonstrate your qualifications. A resume and/or other related documents may be attached to supplement the information in your application and supplemental questionnaire; however it/they may not be submitted in lieu of the application.

SUPPLEMENTAL QUESTIONNAIRE qualifying

All applicants are required to complete and submit the questionnaire for this examination at the time of filing. The supplemental questionnaire may be used throughout the examination process to assist in determining each applicants qualifications and acceptability for the position. Failure to complete and submit the questionnaire may result in removal of the application from further consideration.

APPLICATION EVALUATION qualifying

All applications will be reviewed to determine whether or not the stated requirements are met. Those individuals meeting the stated requirements will be invited to continue to the next step in the screening and selection process.

WRITTENEXAMINATION 100%

An un-proctored internet-based job-related written examination will be conducted to test applicants knowledge skills and abilities in relation to English Usage & Written Communication Business Math Proof Reading and Filing & Office Practices. Applicants must earn a score of seventy percent (70%) or higher to qualify for placement on the eligible list.

ELIGIBLE LIST

The eligible list established through this recruitment will be used to fill current and future Regular (Temporary and Fixed-term) Extra Help and Intermittent vacancies for this classification. There is currently one (1) Regular vacancy within Library Administration.

Applicants successfully completing the examination process may be placed on an eligible list for up to a period of one (1) year.

BACKGROUND INVESTIGATION

A thorough pre-employment post offer background investigation which may include inquiry into past employment education criminal background information and driving record may be required for this position.

EQUAL EMPLOYMENT OPPORTUNITY
The County of Ventura is an equal opportunity employer to all regardless of age ancestry color disability (mental and physical) exercising the right to family care and medical leave gender gender expression gender identity genetic information marital status medical condition military or veteran status national origin political affiliation race religious creed sex (includes pregnancy childbirth breastfeeding and related medical conditions) and sexual orientation.