Legal Support Specialist

Greenberg Traurig (GT) a global law firm with locations across the world in 15 countries has an exciting employment opportunity for you. We offer competitive compensation and an excellent benefits package along with the opportunity to work within an innovative and collaborative environment.

Join our Healthcare Team as a Legal Support Specialist located in our Denver office.

We are seeking a highly skilled professional who thrives in a fast-paced collaborative environment. The ideal candidate demonstrates exceptional attention to detail strong organizational skills discretion and the ability to thrive in a fast-paced environment while managing multiple priorities. Excellent communication skills are essential for delivering exceptional client service. If you are someone who demonstrates initiative adaptability and innovation we invite you to join our team. This role will be based in our Denver office and regular in-office presence is required for day-to-day operations.

Position Summary

This Legal Support Specialist provides advanced administrative support to attorneys engaged in corporate healthcare and M&A matters. This role requires expertise in corporate healthcare and M&A law and document management. This candidate should be flexible to work overtime as needed.

Key Responsibilities

• Provides comprehensive administrative and legal support to attorneys in the corporate healthcare and M&A practice areas.

• Drafts edits proofreads and processes legal documents including correspondence and various corporate documents.

• Manages document workflows including filing iManage organization signature collection and distribution of closing documents.

• Prepares signature pages for execution and distributes same to all closing parties via electronic means (email SimplyAgree Docusign Adobe E-Sign etc.)

• Compiles fully executed transaction documents via PDF including inserting executed signature pages as well as any related Exhibits/ Schedules.

• Support corporate closing logistics and project management in M&A transactions

• Updates and maintains transaction related information and legal files (both paper and electronic); organizes scans and files documents in a designated order

• Manages document deliveries and tracks final executed documentation

• Reviews and coordinates invoices and billing correspondence and expense reimbursements

• Opens new client matters and submits conflicts request for new matter openings

• Prepares draft engagement letters

• Maintains calendars in Outlook arranges client meetings prepares agendas and audits responses arranges travel and collates documents

• Receives and/or screens telephone calls for supported attorneys and conveys messages as necessary

• Assists with overflow work and special projects

• Provides backup support to Legal Support Specialist team

Qualifications

Skills & Competencies

• Experience with complex legal documents

• Ability to maintain high standards use good judgment seek out ways to contribute and anticipate needs

• Strong attention to detail; established organizational analytical and critical-thinking skills; and the ability to manage time effectively

• Excellent interpersonal and communication skills (written and verbal) with the ability to collaborate well in a team

• Ability to work under pressure to meet strict deadlines

• High degree of professionalism and discretion in handling confidential information

Education & Prior Experience

• Bachelors Degree or equivalent experience preferred

• 3 years of corporate law experience

Technology

• Proficiency with rules for court document filings

• Advanced skills in Microsoft Office Suite; ability to learn new software applications quickly

• Demonstrates a basic understanding of artificial intelligence (AI) including core capabilities limitations and importance of data privacy accuracy verification and ethical considerations within a professional services environment

• Familiarity with or willingness to learn AI platforms (e.g. Microsoft Copilot ChatGPT or similar tools) and incorporate them responsibly into day-to-day workflows to enhance daily work tasks as appropriate and/or directed

• Proactive approach to learning and adapting to emerging AI and related technologies and contributes to a culture of innovation

The expected pay range for this position is:

$36.30$42.52 per hour

Actual pay will be adjusted based on experience location and other job-related factors permitted by law. Full time employees may be eligible for a discretionary bonus health insurance with an optional HSA short term disability long term disability dental insurance vision care life insurance Healthcare and Dependent Care Flexible Spending Accounts 401K vacation sick time and an employee assistance program. Additional voluntary programs include: voluntary accident insurance voluntary life voluntary disability voluntary critical illness and cancer insurance and pet insurance. Commuter and Transit programs may also be available in certain markets.

GT is an EEO employer with an inclusive workplace committed to merit-based consideration and review without regard to an individuals race sex or other protected characteristics and to the principles of non-discrimination on any protected basis.