Legal Practice Assistant

Mayer Brown is an international law firm positioned to represent the worlds major corporations funds and financial institutions in their most important and complex transactions and disputes. We are recognized by our clients as strategic partners with deep commercial instincts and a commitment to creatively anticipating their needs and delivering excellence in everything we do.

We are a collegial collaborative firm where highly motivated individuals with an unwavering commitment to excellence receive the opportunity support and development they need to grow thrive and realize their greatest potential all while supporting the Firms client service principles of excellence strategic partnership commercial instinct integrated strengths innovation and collaboration across our international firm.

If you enjoy working with team members whose defining characteristics are exceptional client service initiative professionalism responsiveness and adaptability you may be the person we are seeking to join our Secretarial department in our Salt Lake City office as a Legal Practice Assistant.

Under the general direction of assigned attorneys and/or supervisor performs complex and specialized secretarial support and legal document processing. This position requires a detail-oriented professional with strong organizational skills and the ability to manage multiple priorities in a fast-paced legal environment. The ideal candidate will have experience supporting corporate transactions commercial real estate matters and related legal work.

Essential Functions:

Secretarial Responsibilities

• Responsible for working knowledge of legal secretary functions including but not necessarily limited to:
  • Telephone and voice mail procedures
  • Operation of photocopy equipment
  • E-Fax software and procedures
  • DTE software and procedures
  • E-mail procedures
  • MAFS/Messenger/UPS/FedEx and other courier service(s) forms and procedures
  • Accounting and Billing procedures as applicable
  • Conflict Checks/New Client Matter Memos
  • Responsible for transcription from tapes preparing letters memos
  • Filing and other Records Center procedures
  • Provides overtime coverage on occasion as required
  • Other tasks as assigned by attorneys and/or Supervisor

Document Production

• Performs input and/or revision of documents in accordance with authors instructions utilizing Firm equipment and software and in compliance with Firm standards and procedures
• Proofreads work products
• Photocopies assembles and distributes prepared material as requested
• Redlines e-mails or otherwise processes documents in accordance with authors request
• Enters attorney time into Firm timekeeping system

Equipment and Software Responsibilities

• Responsible for working knowledge of Firm and/or Department sponsored equipment and software. These include but are not necessarily limited to:
  • Desk and/or laptop personal computers
  • Text scanners and scanner software as applicable
  • E-Fax software and procedures
  • InTapp software and procedures
  • Desksite Word 2007 and related software
  • Delta View procedures

Additional Duties

• Performs personal timekeeping attendance (access card swiping) and prepares timecard for timely submission
• Answers telephone and monitor e-mail and/or voice for attorney assignment upon request
• Advises Supervisor of equipment software and maintenance problems or training issues
• Provides overtime coverage on occasion as required
• Promotes professionalism at all times
• Performs other duties as assigned or required to meet Firm goals and objectives

Education/Training/Certifications:

• High School diploma required; preferred college degree

Professional Experience:

• 2 years experience as a legal secretary preferred
• Familiarity with real estate transaction processes title insurance and escrow procedures preferred

Technical Skills:

• Must be computer proficient with knowledge of Microsoft Office and type 70 wpm
• Proficiency in Microsoft Office products

Performance Traits:

• Excellent grammar punctuation and spelling skills required
• Possesses excellent communication and organization skills with ability to multi-task
• Works in a team environment and effectively supports assigned attorneys with minimal supervision
• Strong written and verbal communication skills able to communicate effectively and in a professional manner with all levels of the Firm and outside vendors
• Ability to work in a diverse team environment and effectively support the demanding needs of the Firm
• Ability to work under pressure meet deadlines with shifting priorities
• Must be a self-starter with a high level of initiative
• Strong customer service skills able to anticipate needs
• Strong attention to detail organizational skills and the ability to handle multiple projects
• Maintains confidentiality and exercises discretion
• Exercises solid strategic thinking and problem-solving skills

Physical Requirements:

• Ability to lift up to 25 lbs.
• Ability to lift and move files and boxes as needed

This description is not exhaustive and the Firm may modify it at any time at its sole discretion; nothing herein creates an employment contract or alters the at-will nature of employment.

We offer competitive compensation and comprehensive benefits including medical/dental/vision/life/and AD&D insurance 401(k) savings plan back-up childcare and eldercare generous paid time off (PTO) as well as opportunities for professional development and growth.

We are committed to providing equal opportunity and reasonable accommodations to applicants and employees with disabilities and disabled veterans. To request an accommodation related to the application process or interview please email. All qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity national origin disability or protected veteran status.

Mayer Brown works with select external search firms that have been vetted against our standards. Firms without a contract or agreement with Mayer Brown are not authorized to represent that they are working with the Firm nor are they entitled to placement fees. Mayer Brown does not accept unsolicited CVs from external recruiters. Submission of an unsolicited CV to Mayer Brown or any of its Partners or employees will not establish any right of priority for the submitting agency.

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