Legal Operations Specialist

We are looking for a highly organized analytical and service-oriented Legal Operations Specialist to support the efficient operation of our Legal Department. Reporting to the Legal Operations Manager this role is responsible for core legal operations activities involving legal vendor onboarding e-billing accruals matter management payment processing and operational reporting. The Legal Operations Specialist will work directly with outside counsel legal vendors the SAP Finance team and internal stakeholders to resolve billing and payment issues maintain accurate legal operations data and help improve department processes.

The position also provides limited administrative support to the Chief Legal Officer including calendar meeting and travel coordination. The successful candidate will independently manage routine operational procedures exercise sound judgment and escalate exceptions appropriately.

Key Responsibilities

• Manage the end-to-end onboarding of outside counsel and other legal vendors coordinating with the SAP Finance team to complete required setup documentation and payment processes.
• Serve as a primary operational contact for outside counsel legal vendors and internal stakeholders regarding invoicing accruals billing procedures vendor payments and related requirements; act as a liaison between the Legal Department Finance and other corporate functions.
• Review legal invoices for compliance with established billing guidelines; reject return or escalate discrepancies and work with outside counsel and vendors to resolve issues.
• Review maintain and facilitate outside counsel timekeeper rates and related billing information; help maintain and update legal billing guidelines and train outside counsel and vendors on applicable billing procedures and systems.
• Coordinate and administer the monthly legal accruals process including managing submissions validating information following up on outstanding items and preparing the monthly accrual report.
• Administer legal matters in SimpleLegal Unity ELM CounselLink or similar systems including opening updating coding maintaining and closing matters and ensuring data accuracy.
• Receive service of process documents and coordinate matter assignments to in-house and outside counsel.
• Process approved legal invoices and restitution payments through SAP and Trimble (eBuilder) helping ensure accurate and timely payment.
• Prepare recurring Excel-based legal spend and accrual reports respond to ad hoc reporting requests and support the Legal Operations Manager in tracking legal spend against budgets.
• Identify billing trends recurring discrepancies and process issues; recommend practical improvements and support implementation of approved changes.
• Provide first-level troubleshooting for e-billing and matter-management systems resolving routine issues and escalating technical or policy exceptions when appropriate.
• Support the Legal Operations Manager with legal-system implementations and migrations including testing data validation documentation end-user support and internal training on e-billing and matter-management procedures.
• Prepare edit proofread and format legal documents correspondence reports and presentations and maintain organized legal documents and digital files with appropriate confidentiality.
• Provide secondary calendar meeting and travel coordination support to the Chief Legal Officer.

Qualifications :

Required Qualifications

• Bachelors degree or an equivalent combination of education and relevant professional experience.
• At least three years of experience in legal operations legal e-billing matter management legal finance or a related corporate legal support function.
• Prior experience working in a corporate legal department or law firm.
• Hands-on experience with legal e-billing including invoice review and billing-guideline compliance.
• Working knowledge of legal invoicing accruals matter administration vendor onboarding and payment processes.
• Proficiency with Microsoft Word Excel PowerPoint and Outlook.
• Strong analytical organizational and problem-solving skills with the ability to identify recurring issues and recommend process improvements.
• Excellent written and verbal communication skills and the ability to work effectively with outside counsel vendors attorneys Finance and other internal stakeholders.
• High attention to detail sound judgment and the ability to manage multiple priorities and independently carry out routine procedures in a fast-paced environment.
• Demonstrated discretion in handling confidential and sensitive legal and financial information.

Preferred Qualifications

• Experience with one or more of the following systems: SimpleLegal Unity ELM CounselLink SAP or Trimble (eBuilder).
• Advanced Excel skills including the ability to organize validate analyze and present legal spend and accrual data.
• Experience providing first-level support for legal e-billing or matter-management platforms.

Additional Information :

Workplace

• One of our values pillars is to work as OneTeam and we believe that there is no replacement for in-person collaboration but understand the value of some flexibility. Public Storage teammates are expected to work in the office five days each week with the option to take up to three flexible remote days per month. 

Public Storage is an equal opportunity employer and embraces diversity. We do not discriminate on the basis of race color religion sex sexual orientation gender identity national origin age disability or any other protected status. All qualified candidates are encouraged to apply.

**Sponsorship for Work Authorization is not available for this posting.  Candidates must be authorized to work in the U.S. without restrictions or requiring sponsorship now or in the future. We do not provide training plans or support for F-1 OPT STEM OPT extensions or future visa sponsorship.**

Remote Work :

No

Employment Type :

Full-time