Legal Operations Specialist Contracts

JoinReynolds Consumer Productsand Drive Your Career across a world of opportunities! We provide amazing job opportunities for growth with competitive salaries and benefits in an exciting dynamic fast-paced and high-performance organization. If you are looking to build a strong career we have an opportunity for you! We currently have an opportunity for aLegal Operations Specialist - Contractsto join our team located in Lake Forest IL.

This role defines what great looks like in legal operationsbringing structure speed and clarity to how Legal supports the business.

The Legal Operations Specialist Contracts supports the daily operations of a small fast-moving legal department by managing contract workflows optimizing legal systems and enabling business teams to navigate legal processes with confidence. This role blends contract administration legal operations and cross-functional coordination using systems data and automation to improve how work gets done.

This individual brings operational discipline to contract lifecycle management while driving efficiency standardization and continuous improvement across Legal processes.

1. Contract Administration & Lifecycle Management

• Draft and manage routine agreements (NDAs vendor/service agreements supply agreements) using standardized templates
• Conduct first-level contract review escalating risk and complexity appropriately
• Own contract lifecycle execution within Agiloft including intake tracking renewals and repository management
• Manage approval workflows and signature routing including follow-up with stakeholders
• Ensure adherence to signature authority policies and internal controls
• Partner cross-functionally with Finance Procurement Sales Real Estate and Operations to facilitate contract execution

2. Legal Systems & Process Optimization

• Optimize Agiloft functionality including templates workflows dashboards and naming conventions
• Leverage AI tools to streamline contract review intake and document management
• Identify and implement automation opportunities to reduce manual work
• Drive standardization and simplification across contract and legal workflows

3. Training & Business Enablement

• Support training on contract processes systems (Agiloft DocuSign) and legal tools
• Develop clear user-friendly guidance for common processes (NDAs submissions renewals)
• Enable business stakeholders to independently and effectively navigate contract workflows

4. Policy & Administrative Operations

• Support policy management including updates version control and system maintenance (PolicyTech)
• Assist in coordinating policy rollout and communication
• Support outside counsel invoice review and tracking
• Provide administrative and operational support to the Legal team as needed

5. Operational Agility & Team Support

• Operate effectively in a small nimble legal teamadapting to shifting priorities and evolving needs
• Take on special projects and process improvement initiatives that enhance Legal team effectiveness
• Act as a reliable operational partner ensuring continuity and support across Legal activities

• Bachelors degree or equivalent experience
• 5 years of experience in contract administration legal operations or paralegal support
• Experience with contract lifecycle management systems and e-signature platforms.
• Strong organizational skills with high attention to detail
• Ability to manage multiple priorities in a fast-paced dynamic environment
• Strong communication and cross functional partnership skills

Preferred

• Bachelors degree in Business or a related field or equivalent experience.
• Experience supporting a corporate legal department in a matrixed organization
• Exposure to legal technology optimization automation or AI-enabled tools
• Experience supporting policy governance or compliance processes
• Experience using Agiloft and Docu-Sign systems