Legal Operations & Risk Specialist

Legal Operations & Risk Specialist

Nashville (HQ)

$36 an hour (based on experience)

Monday - Friday - (Part-time)

At Majestic Photobooth we create unforgettable photo experiences for brands venues and events across the country. Whether its a high-end brand activation in NYC or a neighborhood bar in Nashville our booths bring people together and make moments last.

Founded in 2006 Majestic has grown into one of the countrys leading experiential photobooth companiesblending technology design and nostalgia to create experiences people remember.

Our team powers experiences for some of the worlds most recognized brands venues and events.

Majestic is entering a major growth chapter.

After years of building a nationally recognized brand were rapidly expanding our venue footprint operational infrastructure and experiential capabilities across the country. Were building the systems team and technology to scale into the future of photobooths.

That means this is an opportunity to join a fast-moving company where your work will directly shape how we grow.

As our Legal Operations & Risk Specialist you will support the Finance & Business Operations function by overseeing contract administration risk management insurance coordination intellectual property protection and compliance workflows. This role owns the systems and processes that protect the business operationally while helping maintain efficient commercial execution across venue placements event activations vendors and strategic partnerships.

• Manage the intake review routing and tracking of client venue vendor and contractor agreements to ensure timely execution and visibility across departments.
• Own contract workflow systems templates clause libraries and approval processes to improve consistency efficiency and risk management.
• Coordinate contract redlines and negotiations using approved fallback language to support deal completion while protecting company interests.
• Monitor contract renewal dates termination windows insurance requirements and deliverables to ensure compliance and operational follow-through.
• Ensure executed agreements are properly organized stored and accessible for leadership operations and finance teams.

• Manage insurance policies renewals certificates of insurance (COIs) claims coordination and broker communication to maintain proper business coverage and compliance.
• Coordinate workers compensation general liability auto inland marine cyber and event-specific insurance processes to reduce operational risk exposure.
• Monitor incident reporting workflows for property damage injuries vendor disputes and operational claims to ensure proper documentation and resolution.
• Ensure venues vendors contractors and partners meet insurance and risk management requirements before project execution.
• Maintain organized insurance records claim logs and compliance documentation to improve visibility and response times.

• Manage trademark tracking renewal calendars and intellectual property records to protect company brand assets and proprietary materials.
• Coordinate with outside counsel on trademark filings cease and desist matters infringement monitoring and intellectual property disputes.
• Monitor unauthorized use of company trademarks branding creative assets and proprietary materials to support brand protection efforts.
• Ensure contracts contain appropriate ownership licensing confidentiality and work-for-hire provisions to protect company intellectual property.
• Maintain organized records of brand assets registrations releases and intellectual property documentation.

• Coordinate business licenses annual filings registrations and compliance requirements across operating states to maintain good standing.
• Monitor contractor agreements vendor compliance requirements and operational documentation to support legal and regulatory compliance.
• Manage policy documentation waiver templates retention standards and internal compliance records to improve organizational consistency.
• Ensure compliance workflows are documented maintained and communicated across departments to reduce operational gaps and risk exposure.
• Coordinate with leadership and outside providers on employment operational and regulatory compliance matters as needed.

• Coordinate communication documentation and workflows with outside legal counsel insurance brokers and compliance vendors to improve responsiveness and issue resolution.
• Manage legal matter tracking invoice organization and case documentation to improve visibility and administrative efficiency.
• Gather operational details supporting documents and internal context for escalated legal insurance and compliance matters.
• Monitor open legal and risk-related items to ensure deadlines deliverables and follow-up actions are completed on time.
• Support leadership with operational reporting risk visibility and process recommendations related to contracts compliance insurance and legal operations.

Were looking for someone who is:

• Highly organized with exceptional attention to detail.
• Process-oriented with the ability to build structure and improve workflows.
• Comfortable handling confidential and sensitive business information.
• Strong in written communication and documentation.
• Able to review agreements critically and identify operational financial insurance and compliance risks.
• Comfortable coordinating multiple priorities and managing deadlines.
• A proactive problem solver with strong ownership mentality.
• Committed to continuous improvement and operational excellence.

• Bachelors degree in Business Administration Legal Studies Paralegal Studies Risk Management Finance Public Administration or a related field preferred.
• Equivalent professional experience will also be considered.
• Paralegal certification contract management compliance or risk management certifications are a plus but not required

• Experience with Google Workspace Microsoft Office Adobe Acrobat and document management systems.
• Experience with contract lifecycle management (CLM) platforms Notion DocuSign Dropbox Sign Slack Asana ClickUp Airtable or similar workflow tools is preferred.
• Comfortable learning new technology and business systems quickly.

• Strong written communication and attention to detail.
• Excellent organization and follow-through.
• Ability to review agreements critically and identify operational financial insurance and compliance risks.
• Comfortable coordinating multiple priorities and managing deadlines.
• Sound judgment regarding when to resolve issues independently versus escalating higher-risk matters.
• Collaborative process-oriented highly confidential and committed to continuous improvement.
• Strong ownership mentality with excellent problem-solving skills.

Why Work at Majestic

Were building the future of photoboothsfusing tech design and nostalgia to create unforgettable experiences at events and venues across the country.

At Majestic youll find a mission-driven team that values collaboration personal ownership and getting a little better every day. We move fast support each other and believe that even internal roles have the power to spark joy.

Were a team of creatives operators builders and problem-solvers obsessed with creating experiences people remember.

If you thrive in organized chaos live by a good checklist and get energy from turning ideas into action and keeping things and people moving youll feel right at home here.

What we offer:

• Medical Dental & Vision Insurance
• 401k Plan
• Short & Long Term Disability
• Paid Parental Leave
• PTO Holidays
• Professional Development Opportunities
• Unlimited Photobooth Photo Sessions (of course! )

At Majestic we believe in ownership continuous improvement and crafting joyful experiencesfor our clients and our team. We value:

• Progress over perfection (Better Every Day)
• Problem-solving at the source (Find the Root)
• A true ownership mindset (Own It)
• Positive energy in every interaction (Smiles Are Contagious)
• Unforgettable quality in everything we do (Make It Majestic)

If that sounds like a culture youd thrive in wed love to hear from you.

Next Steps

Click Apply to submit your resume and a short note about why this opportunity excites you.

Bonus points if you include a short video (12 minutes max) introducing yourself and telling us:

• Why youre excited about this role
• What it means to you to make it majestic

Totally optional but we love putting faces to names