Legal Assistant (Part-Time)

Job Title: Legal Assistant (Part-Time)
Department: Office of Legal and Government Affairs
Reports To: General Counsel and Director of Government Affairs
Employment Status: Part-Time Temporary

Job Summary:

This position reports to the General Counsel and Director of Government Affairs. The Legal Assistant provides administrative legal and clerical support to the Office of Legal and Government Affairs at Fort Valley State University. This position assists attorneys compliance personnel and administrative leadership with document preparation records management calendaring correspondence and the coordination of time-sensitive matters related to legal regulatory governance and governmental affairs functions. The work requires a high degree of confidentiality accuracy professionalism and the ability to manage multiple priorities in a higher education environment.

Major Duties:

• Provides clerical and administrative support to the Legal and Government Affairs Department.
• Functions as a primary contact and liaison between visitors faculty and staff.
• Process electronic requisitions travel authorizations expense reports and other financial transactions.
• Types formats proofreads and processes correspondence memoranda reports forms and other legal or administrative documents.
• Maintains organized physical and electronic files related to contracts policies claims complaints investigations correspondence and related departmental records.
• Assists with calendaring deadlines meetings hearings filing dates and other time-sensitive obligations.
• Screens routes and responds to telephone calls mail email and other inquiries in a professional manner.
• Assists with preparation of agendas meeting materials presentations and follow-up documentation.
• Tracks receipt distribution and status of documents requiring review approval signature or filing.
• Assists with intake and processing of contracts agreements open records requests subpoenas claims and other matters as assigned.
• Coordinates with internal departments and external parties to obtain information documents and signatures.
• Maintains confidentiality of sensitive privileged and restricted information.
• Performs data entry copying scanning filing shredding and other routine office functions.
• Assists with special projects and other related duties as assigned.

Knowledge Required By the Position:

• Knowledge of legal office procedures terminology and document processing practices.
• Knowledge of clerical and administrative support functions in a professional office environment.
• Knowledge of recordkeeping filing and document management systems.
• Knowledge of confidentiality requirements and the handling of sensitive information.
• Knowledge of grammar punctuation spelling and business correspondence standards.
• Knowledge of calendaring scheduling and deadline management practices.
• Knowledge of standard office software including word processing spreadsheets email and electronic file systems.
• Knowledge of professional customer service and communication practices.
• Knowledge of higher education administration public institution operations or governmental affairs is preferred.

Minimum Qualifications:

• Associates degree in a related field legal assistant/paralegal certificate or coursework in legal studies business administration or a related field.
• One to two years of clerical administrative or office support experience preferably in a legal governmental higher education or professional office setting.
• Demonstrated proficiency with standard office software including Microsoft Word Excel Outlook and electronic filing systems.
• Ability to maintain confidentiality and exercise discretion in handling sensitive matters.
• Ability to communicate effectively both orally and in writing.
• Ability to organize work manage multiple priorities and meet deadlines.
• Ability to work independently and follow instructions accurately.

Preferred Qualifications:

• Bachelors degree in a related field.
• Experience in a law office legal department compliance office or higher education setting.
• Experience drafting proofreading or formatting legal or administrative documents.
• Experience managing calendars tracking deadlines and maintaining confidential records.
• Familiarity with contracts public records requests subpoenas policy administration or board/governance support.
• Strong attention to detail and excellent organizational skills.
• Ability to work collaboratively with attorneys administrators faculty staff and external constituents.

Physical Demands/Work Environment:

• Work is typically performed in an office environment with frequent use of technology.
• May lift and/or move up to 25 pounds

Fort Valley State University is an equal opportunity employer. The University does not discriminate in employment on the basis of race color religion sex pregnancy national origin age disability genetic information protected veteran status sexual orientation gender identity or any other status protected by applicable federal state or University System of Georgia policy.

Required Experience:

Junior IC