Legal Assistant Front Office

At Kitay Law Offices we are committed to making a difference in the lives of our clients while fostering a supportive team-oriented workplace. Our culture is built around three core values:

• 5-Star Client Experience
• Stronger Together
• Committed to Excellence

If you are passionate about helping people enjoy working in a fast-paced environment and thrive on delivering exceptional customer service we want to hear from you.

We are seeking a bilingual Front Office Legal Assistant to serve as the first point of contact for clients prospective clients and visitors while providing administrative and legal support to our attorneys and paralegals.

This role is ideal for someone who enjoys balancing front desk responsibilities with legal administrative work. The successful candidate will be highly organized detail-oriented compassionate and able to manage multiple priorities while creating an outstanding client experience.

• Welcome clients and visitors with professionalism and empathy.
• Answer screen and route incoming calls.
• Manage walk-in inquiries and guest check-ins.
• Coordinate conference room scheduling and preparation.
• Process incoming and outgoing mail and deliveries.
• Maintain a professional reception and common area environment.
• Assist with general administrative office support.

• Support attorneys and paralegals with case-related administrative tasks.
• Maintain electronic and physical client files.
• Request organize and track records and supporting documentation.
• Draft routine correspondence and legal documents.
• Schedule client meetings consultations and court-related appointments.
• Track deadlines and maintain calendars.
• Document client communications within the case management system.
• Scan upload and organize legal documents.
• Assist with client intake and onboarding.
• Provide Spanish-English translation support for clients calls meetings and documents.

• Bilingual in Spanish and English (verbal and written).
• High school diploma or equivalent.
• Prior experience working in an office environment.
• Strong customer service and communication skills.
• Excellent organizational skills and attention to detail.
• Ability to manage multiple priorities in a fast-paced environment.
• Proficiency with Microsoft Office and general office technology.
• Ability to maintain confidentiality and professionalism.

• Experience in a law firm or legal environment.
• Criminal Justice coursework or related educational background.
• Experience using legal or case management software.
• Additional education beyond a high school diploma.

You will excel in this role if you are:

• Client-focused and service-oriented.
• Dependable and accountable.
• A strong communicator and team player.
• Organized and detail-driven.
• Comfortable adapting to changing priorities.
• Committed to providing compassionate support to clients and colleagues.

Kitay Law Offices offers a competitive benefits package and opportunities to grow within a collaborative mission-driven team dedicated to helping clients achieve the best possible outcomes.

If youre looking for a rewarding opportunity to combine customer service administrative support and legal experience while making a meaningful impact on clients lives wed love to meet you.

Kitay Law Offices is an Equal Opportunity Employer.