Legal Assistant & Contracts Administrator

Contract Lifecycle Management

• Serve as the primary coordinator for contract intake workflow tracking and document management.
• Manage a high volume of agreements including:
• Professional services agreements
• NDAs
• Vendor and subcontractor agreements
• Licensing and technology agreements
• Amendments and related documents
• Maintain and continuously improve the contract tracking system
• Assist with initial contract triage by summarizing key terms identifying non-standard provisions and escalating risks to the Legal Director

Legal Operations & Process Improvement

• Support the development and evolution of legal department processes systems and policies
• Maintain templates playbooks and knowledge management resources
• Build and optimize workflows to ensure consistency efficiency and scalability
• Prepare and format legal documents reports presentations and correspondence for internal stakeholders and leadership
• Identify opportunities to improve efficiency through automation technology and AI-enabled tools

Research & Regulatory Support

• Conduct preliminary legal and business research to support decision-making
• Monitor regulatory developments and industry trends providing concise summaries and actionable insights

Stakeholder & External Coordination

• Act as a key liaison between Legal and internal teams to gather information and support contract review and execution
• Build strong cross-functional relationships to facilitate efficient legal support and issue resolution
• Support management of external counsel including coordinating communications and tracking invoices

Training & Innovation

• Assist with coordination and administration of internal legal training programs

AI Integration & Departmental Efficiency

• Champion the use of AI-powered legal tools including contract review assistants document drafting platforms and research tools to accelerate the departments output and reduce manual workload.
• Identify opportunities to automate or streamline repetitive legal operations tasks (e.g. contract routing deadline tracking template management) by leveraging technology under the Legal Directors guidance.
• Serve as a force multiplier for the Legal Director by taking full ownership of execution-level tasks ensuring that the Legal Directors time is reserved for high-judgment attorney-only work. The ideal candidate actively looks for ways to do more with less using AI and process improvements where appropriate to expand what this two-person department can accomplish.

• 35 years of experience in a Legal Assistant Contracts Administrator or Legal Operations role (preferably in-house)
• Strong experience with contract management systems document organization and workflow tracking
• Familiarity with legal technology tools and a willingness to adopt AI-enabled solutions
• Ability to review contracts at a high level identifying key risks and non-standard terms under attorney supervision
• Excellent organizational project management and multitasking skills
• Strong written and verbal communication skills
• High level of discretion and ability to manage confidential information
• Proven ability to work independently in a fast-paced environment with a proactive solutions-oriented mindset
• Experience building or improving processes from the ground up is strongly preferred
• Comfort with AI: Demonstrated ability to responsibly explore and adopt firm-approved AI tools to enhance productivity and innovation.
• Continuous Learning Mindset: Openness to learning and applying emerging technologies including AI and automation in alignment with firm policies
• Comfort working with AI-assisted legal tools (e.g. contract review platforms AI drafting assistants legal research tools) or a demonstrated eagerness to adopt and learn new technology quickly.

• Bachelors Degree (preferred) Associates Degree or equivalent relevant experience