Legal Assistant

Join Our Team at Calhoun County Government!
At Calhoun County youll find more than just a job youll find purpose. Our employees make a meaningful impact every day by serving our community. Whether youre supporting essential services improving local systems or helping residents thrive your work contributes to something bigger. Were proud to foster a collaborative supportive workplace where people are valued for their ideas and dedication to public service. If youre looking for a career that makes a difference we invite you to explore opportunities with Calhoun County Government.

Summary

Under the general direction of the Operations Manager provides a wide variety of clerical and administrative duties to support the Calhoun County Public Defender Office. This position handles highly confidential information and must function efficiently and effectively in a fast-paced professional environment.

Primary Duties and Responsibilities

1. Drafts transcribes types edits copies and/or distributes correspondence minutes reports and legal documents.
2. Receives and responds to telephone calls in a professional manner providing requested information and/or referring individual to appropriate staff members.
3. Creates and maintains case files and documents in electronic format.
4. Review and proof answers briefs motions and various pleadings prepared by attorneys to ensure that proper case law is cited and current and format the pleadings in accordance with the current court rules.
5. Track due dates and progress on cases and pleadings including reminding attorneys when due dates are approaching. When needed research and prepare an answer to ensure that any due dates and deadlines are met.
6. Updates and maintains attorney calendars.
7. Assist with the preparation and tracking of subpoenas.
8. Schedules meetings including securing meeting room distributing meeting notices preparing agenda record minutes and preparing handouts as needed.
9. Assists with the development of presentation materials for trial.
10. Performs other general clerical duties as needed such as copying faxing scanning processing mail maintaining/ordering office supplies and processing invoices.
11. Provides back-up support for receptionist and other administrative duties as needed.
12. Performs other duties as assigned.

Job Qualifications

• This position requires knowledge normally acquired though an associates degree in a related field of study.
• Two to three years of experience providing administrative support in a busy office environment preferably in a legal environment.
• Possession of a valid Michigan drivers license and an acceptable driving record.
• Computer skills necessary to effectively utilize word processing databases spreadsheets scanning and imaging e-mail internet and meeting schedule is required.
• The ability to network with others and to build trusting relationships with employees co-workers elected officials and department heads. A professional appearance and demeanor are required.
• A high level of confidentiality in handling information and sensitive situations.
• Communication skills necessary to provide excellent customer service and accurate information to the public vendors clients and all levels of County personnel.
• Ability to frequently multi-task and handle simultaneous projects requiring concentration and attention to detail with occasional distractions due to people and/or telephone calls.
• Must be able to handle difficult situations and conflicts that may arise in a professional manner as well as deal with pressures related to meeting deadlines and other scheduling requirements etc.
• Excellent organizational concentration and attention to detail skills.

Supervisory Responsibilities

• None

Physical Demands

• Physical ability to occasionally lift push pull or carry items weighting up to thirty pounds.
• Physical ability to talk hear and communicate verbally with others. Specific vision abilities required by this job include close vision distance vision depth perception and ability to adjust focus.
• Occasionally required to perform tasks involving repetitive movement bending stooping kneeling and/or climbing.
• Frequently required to sit for extended periods of time.

Working Conditions

Hybrid Work Classification: Hybrid Eligible
Flexibility Classification: Flexible Schedule Eligible

• Normal office environment with occasional discomfort due to heat dust and noise
• Extended workdays (beyond eight hours/day and weekends) are occasionally required.

Why Youll Love Working Here
Calhoun County Government offers benefits designed to support your wellbeing at work and beyond. Our employees enjoy competitive pay health and retirement plans generous time off and opportunities for professional growth. Benefits for 40 hours/week positions are highlighted below:

• Paid Time Off: 6.47 hours per pay period (hourly) or 4.2 weeks annually (salaried)
• Holidays: Enjoy 14 paid holidays per year
• Flexibility: Hybrid and flexible scheduling for eligible positions
• Retirement: 401(k) with up to 7% County match
• Near-Site Clinic: Convenient preventative and primary care with on-site medications
• Education: Up to $3000 annually in tuition reimbursement

Learn more about our benefits at Experience:

Junior IC