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Legal Administrative Assistant
Job Location:
Job Location:
New Orleans, LA - USA
Monthly Salary:
Not provided by the employer
Monthly Salary:
Posted:
27 July 2026 (30+ days ago)
Posted:
Application Deadline:
24 October 2026
Application Deadline:
Vacancies:
1 Vacancy
Vacancies:
Job Summary
Administrative Assistant
ROLE
We are seeking an experienced Legal Administrative Assistant to support the U.S. Attorneys Office (USAO) Eastern District of Louisiana (EDLA). The USAO EDLA prosecutes and defends cases on behalf of the federal this role you will serve as the Administrative Assistant for the Fact Witness Program within the Victim Witness Assistance Program providing essential administrative and case-support services to assist Fact Witnesses throughout all phases of hearings Grand Jury proceedings and trials. You will manage complex scheduling coordinate witness logistics prepare financial documentation and support trial preparation to ensure smooth and timely case operations. This is a full-time opportunity. We can offer a competitive salary and a comprehensive benefits package.
Apply today!
RESPONSIBILITIES
LOCATION
CLEARANCE
WORK HOURS
RELOCATION
West 4th Strategy is an Equal Opportunity (EEO) employer. All qualified applicants will receive consideration for employment without regard to race color creed religion gender sexual orientation ancestry national origin age marital status mental disability physical disability medical condition pregnancy political affiliation military or veteran status or any other basis prohibited by federal or state law.
Other Considerations: applicants will be subject to a background investigation. This position requires access to Department of Justice facilities and systems and as a condition of employment selected candidates must complete and receive favorable adjudication from a federal government background investigation as required by the U.S. Department of Justice. Individuals primary workstation is located in an office area. The noise level in this environment is low to moderate. Regularly required to sit for extended periods up to 80% of the time; frequently required to move about to access file cabinets and use office equipment such as PC copier fax telephone cell phone etc. Occasionally required to reach overhead bend and lift objects of up to 10 lbs. Specific vision abilities required by this job include the use of computer monitor screens up to 80% of the time.
ROLE
We are seeking an experienced Legal Administrative Assistant to support the U.S. Attorneys Office (USAO) Eastern District of Louisiana (EDLA). The USAO EDLA prosecutes and defends cases on behalf of the federal this role you will serve as the Administrative Assistant for the Fact Witness Program within the Victim Witness Assistance Program providing essential administrative and case-support services to assist Fact Witnesses throughout all phases of hearings Grand Jury proceedings and trials. You will manage complex scheduling coordinate witness logistics prepare financial documentation and support trial preparation to ensure smooth and timely case operations. This is a full-time opportunity. We can offer a competitive salary and a comprehensive benefits package.
Apply today!
RESPONSIBILITIES
- Maintains and tracks Fact Witness Subpoenas for Grand Jury hearings and trials including calendaring and coordination with AUSAs and legal support staff
- Meets with Fact Witnesses to complete required paperwork and collect receipts or supporting documents for reimbursement
- Monitors the weekly Grand Jury schedule to ensure all subpoenas are received logged and processed
- Communicates regularly with Criminal Division AUSAs and support staff to obtain up-to-date information on case status witness needs and upcoming court events
- Scans files and processes Fact Witness vouchers while maintaining accurate records and organized filing systems
- Troubleshoots travel voucher issues and works with appropriate staff to resolve payment or processing concerns
- Secures travel and lodging reservations for Fact Witnesses at government rates when available; contacts witnesses to gather necessary travel information and communicates finalized arrangements to AUSAs
- Prepares Fact Witness vouchers for reimbursement of expenses and assists with reconciliation of Fact Witness travel credit card accounts
- Pulls documentation required for monthly reconciliation; reconciles credit transactions and resolves discrepancies associated with travel or reimbursement accounts
- Supports trial teams by providing necessary witness-related coordination
- Assists with coordinating trial preparation meetings maintaining trial calendars and updating spreadsheets
- Establishes and maintains working files that include correspondence reports and records pertinent to cases
- Develops and maintains tracking systems for ongoing cases and keeps program specialists informed of case progress and upcoming deadlines; manages calendars of active cases tracking hearings trial dates and sentencing dates
- Produces a wide variety of written documents and materials using multiple office software applications
- Integrates outputs from different software tools to create complex tables charts graphs and similar products
- Ensures proper formatting accuracy of data and correct spelling punctuation and grammar in all written materials
- Specialized experience that has equipped the applicant with the competencies knowledge skills and abilities to successfully perform the duties of the position typically related to the work of the position to be filled
- Computer skills: proficiency in MS Word MS Excel MS Outlook MS Access and other databases as well as Adobe Acrobat Professional
- Strong communication skills; ability to work and interact professionally and effectively with all levels of staff
- Ability to meet established deadlines and work as a team player in a professional office
- Skill in meeting and dealing with people in a courteous and tactful manner
- Ability to review a wide variety of documents both legal and non-legal including Motions and Briefs
LOCATION
- U.S. Attorneys Office Eastern District of Louisiana -- New Orleans LA 70130 (On-site required)
CLEARANCE
- U.S. Citizenship required
- Must be eligible for a Minimum Background Investigation
- Department of Justice U.S. Attorneys Office Eastern District of Louisiana Victim Witness Assistance Program
WORK HOURS
- 40 hours per week 8 working hours per day MondayFriday
- Office hours are 8:30 am to 5:00 pm
- Employment Classification Eligibility W2
RELOCATION
- Not eligible for relocation benefits
West 4th Strategy is an Equal Opportunity (EEO) employer. All qualified applicants will receive consideration for employment without regard to race color creed religion gender sexual orientation ancestry national origin age marital status mental disability physical disability medical condition pregnancy political affiliation military or veteran status or any other basis prohibited by federal or state law.
Other Considerations: applicants will be subject to a background investigation. This position requires access to Department of Justice facilities and systems and as a condition of employment selected candidates must complete and receive favorable adjudication from a federal government background investigation as required by the U.S. Department of Justice. Individuals primary workstation is located in an office area. The noise level in this environment is low to moderate. Regularly required to sit for extended periods up to 80% of the time; frequently required to move about to access file cabinets and use office equipment such as PC copier fax telephone cell phone etc. Occasionally required to reach overhead bend and lift objects of up to 10 lbs. Specific vision abilities required by this job include the use of computer monitor screens up to 80% of the time.
Required Experience:
Junior IC
About Company
As a nation-wide provider of high-tech professionals, West 4th Strategy arms federal agencies and prime contractors with empowered professionals in data analytics, cybersecurity, systems integration, infrastructure management, and program management.
