Legal & Contracts Administrative Assistant

• Provide administrative support to the General Counsel including scheduling correspondence document preparation and coordination of legal and contractual matters;
• Assist with preparation review routing tracking and execution of contracts subconsultant agreements non-disclosure agreements amendments and related documents;
• Support contract negotiation and administration activities by coordinating comments maintaining tracking logs collecting required documentation and monitoring contract status;
• Assist with qualifications and compliance activities including certifications licenses and related documentation;
• Maintain electronic and physical contract files legal records databases and document management systems;
• Prepare reports spreadsheets presentations and correspondence using Microsoft Office applications;
• Coordination communication and documentation between legal accounting HR project management business development and executive staff;
• Serve as backup for departmental administrative staff and provide support for routine office and operational functions as needed;
• Assist with meeting coordination document production filing mail distribution office organization and other administrative tasks;
• Handle confidential and sensitive information with professionalism and discretion;
• Support special projects and perform other administrative legal support and operational duties as assigned.

• 3 years of experience in administrative support legal administration contract administration executive support or a related professional services environment;
• Paralegal Certificate preferred; equivalent combination of education and relevant experience will be considered;
• Experience supporting contract review contract administration document coordination compliance activities or legal support functions strongly preferred;
• Experience with professional services proposals vendor registrations licensing certifications or related compliance activities preferred;
• Associates Degree or Certificate Program in Paralegal Studies Business Administration Legal Studies or a related field preferred;
• Proficiency in Microsoft Office Suite (Word Excel Outlook Teams) including the ability to prepare reports spreadsheets and professional correspondence;
• Strong organizational and time-management skills with the ability to manage multiple priorities deadlines and competing requests;
• Excellent attention to detail and accuracy in document preparation recordkeeping data entry and file management;
• Strong written and verbal communication skills with the ability to interact professionally with employees clients vendors and external partners;
• Ability to work independently while collaborating effectively across departments and with all levels of staff;
• Professional judgment discretion and ability to maintain strict confidentiality when handling sensitive information;
• Experience with document management systems contract management software CRM platforms or workflow tracking systems preferred;
• Demonstrated ability to learn new processes systems and regulatory requirements in a fast-paced professional environment;
• Reliable proactive and service-oriented approach with a willingness to support both legal/contract functions and general administrative needs as required.

• Opportunities for mentoring professional development and career advancement
• Tuition reimbursement to advance education
• Paid time off including vacation sick leave and personal days
• Company-observed paid holidays
• 401(k) retirement plan with profit-sharing opportunities
• Comprehensive group medical insurance including health dental vision and life coverage
• High Deductible Health Plan (HDHP) option paired with a Health Savings Account (HSA)
• Flexible spending accounts (FSAs) for medical expenses and dependent care
• Commuter benefits for public transportation costs
• Short and long-term disability coverage
• Employee Assistance Program

Required Experience:

Junior IC