Leave Case Manager

Join Our Team and Make a Difference in Higher Education!

At the System Administration office at the University of Colorado we are dedicated to building a workplace where everyone feels valued supported and empowered to thrive. Our office is committed to fostering a culture where employees find community a sense of belonging and the opportunity to contribute meaningfully to our mission and purpose.

By joining our team youll have a direct impact on shaping the future of higher addition to the Office of the Board of Regents the University of Colorados system administration includes 19 units that provide essential services to CUs campuses in Aurora Boulder Colorado Springs and Denver as well as the Office of the President. While not a part of any one campus we are proud to serve in the centralized office for the University system. Together we ensure CU continues to deliver outstanding education groundbreaking research and valuable service to our communities.

We believe in creating an environment where the unique experiences and perspectives of everyone are embraced enriching the work we do and the strategic outcomes we pursue. If youre passionate about making a difference contributing to a dynamic team and supporting a mission that matters we encourage you to apply and be part of our journey. Learn more about CU System Administration.

Position Summary:

Employee Services provides the CU community with excellent services from recruitment to retirement. This office provides technical expertise while administering benefits professional development payroll individual tax management and strategic HR programs. The functional areas of Employee Services include Payroll Technologies Benefits Retirement Financial Education Learning and Development International Tax and Human Resources.

The Leave Case Manager position sits on the leave team within Employee Services. This position will administer and advise on federal state and university leave benefits including the Family and Medical Leave Act (FMLA) Parental Leave Short Term Disability and Family and Medical Leave Insurance Act (FAMLI) for the University of Colorado. This position will be responsible for understanding the FMLA FAMLI and related leave processes and communicating these processes with employees supervisors and campus partners in a manner that is clear and easy to understand for someone who may not be familiar with regulatory terms.

The Leave Case Manager will assist with providing campus guidance on FAMLI FMLA and related leave inquiries and training. This position will assist leadership in continuing to improve and build upon the centralized program to maintain compliance with state and federal regulations.

A successful incumbent in this role must have the ability to pay close attention to detail and work through nuanced processes that change based on employee populations and leave scenarios. This position will work in a collaborative environment and must be able to bounce ideas off other team members. This position will collaborate with other teams including the payroll team technical administrators and campus HR partners.

This position reports to the Leave Team Manager and is exempt from the State of Colorado Classification system.

Where You Will Work:

Applicants must be Colorado residents or able to relocate to Colorado within a month of starting employment with University of Colorado System Administration.

This role is eligible to work remotely within Colorado.

Please note leadership may adjust in-office work requirements with a minimum of three months notice before any change can be implemented.

Equal Opportunity Statement:

CU is an Equal Opportunity Employer and complies with all applicable federal state and local laws governing nondiscrimination in employment. We are committed to creating a workplace where all individuals are treated with respect and dignity and we encourage individuals from all backgrounds to apply including protected veterans and individuals with disabilities.

Duties and Responsibilities:

Duties and responsibilities of the position include but are not limited to:

• Administration of the Family and Medical Leave Act Family and Medical Leave Insurance Act and Parental Leave:
  • Communicate with employees during their initial request determine eligibility provide eligibility packet and required case documents review medical certification and clarify/authenticate when needed designate the leave and handle the return-to-work process.
  • Collaborate with the payroll team to ensure leaves are accurately tracked paid and reported in the HCM payroll system.
  • Collaborate with University Risk Management to ensure On-the-Job Injuries (OJI) are appropriately designated under the FMLA and all related leave and restrictions are appropriately managed by departments.
  • Guide and instruct employees through the Parental Leave application process and ensure employees clearly understand all related benefits and entitlements.
• Leave Program Training
  • The Leave Case Manager will assist in educating and training campuses on FMLA FAMLI and other related leave regulations. Type and content of trainings will include:
    • Campus policies and procedures.
    • Individual advising for employees supervisors HR Liaisons.
    • FMLA/Parental Leave/FAMLI information sessions.
    • Department requested training/info sessions.
  • Assist with and present leave-related training.
  • Maintain compliance and remain up to date with FMLA and FAMLI regulations and university policy changes and partner with the leadership to educate campus on these changes.
• Other Duties as Assigned
  • Responsible for researching policies practices procedures and case law related to FMLA FAMLI and other types of leave.
  • Collaborate with all University of Colorado campuses regarding leave management standard methodologies.
  • Work with the campus HR teams to address complex cases that intersect with performance management or other Employee Relations topics and initiatives.
    

What We Offer:

Salary: The anticipated hiring range has been established at $57000-$63000.

CU System Administration takes into consideration a combination of the selected candidates education training and experience as it relates to the position as well as the positions scope and complexity internal pay equity and external market value when determining a salary level for potential new employees.

Benefits: With our unparalleled range of benefits including top-notch healthcare comprehensive wellness programs enriching professional development and a dynamic work-life balance we ensure your holistic growth and happiness.

• No-cost or low-cost medical & dental plan options some inclusive of IVF assistance.

• Disability Life Vision Insurance options.

• Multiple retirement planning options including a mandatory 401(a) plan where CU contributes 10% of your gross pay a 401k or 403b plan and a 457 deferred compensation plan.

• Pre-tax savings plans such as Health care and Dependent care flexible spending accounts.

• Embrace a healthy work-life balance with ample sick and vacation leave along with at least 12 paid holidays. This includes a dedicated week off for winter break.

• 6 weeks of parental leave to adjust to the joys of parenthood.

• A tuition benefit program for you and/or your dependents.

• Free RTD EcoPass and free onsite parking at our 1800 Grant Street Office.

• Many additional perks & programs with the CU Advantage.

Additional taxable fringe benefits may be available.

For more information on benefits programs please review our Comprehensive Benefits Guide.

Access our Total Compensation Calculator to see what your total rewards could be at CU. (This position is a University Staff position)

Qualifications:

Minimum Qualifications:

Please include all relevant experience in your resume to be accurately assessed against these qualifications. You must meet all minimum requirements at the time of application to be considered for this role.

• Bachelors degree from an accredited institution of higher education or equivalent professional experience (professional experience may be substituted for the educational requirement on a year-for-year basis)
• One (1) year of experience in a benefit or leave related environment or similar.
  

Preferred Qualifications:

• Two (2) years professional experience related to coordinating and supporting leave programs or other similar programs which includes:
  • Experience with researching and applying federal and state program compliance requirements.
  • Experience with case management and documentation.
• Certified Leave Management Specialist (DMEC) certification. Candidates without this certification will be required to obtain this certification within one year as it supports success in the role.
• Experience with HCM and MyLeave
• Experience working in Higher Education.
• Experience working with payroll processing.
  

Knowledge Skills and Abilities:

To be successful in this position a candidate will need the following:

• Ability to work in a team environment and delegate appropriately.
• Collaboration skills including the ability to work with others from different areas and backgrounds to reach a common goal.
• Oral written and listening communication skills including the ability to accurately interpret what others are saying and convey messages information concepts and details accurately and clearly.
• Organizational skills including the ability to meet goals and deadlines manage appointments create schedules coordinate and facilitate meetings and make decisions.
• Ability to work under pressure manage multiple concurrent and competing tasks and responsibilities and adapt to changing priorities while maintaining personal effectiveness.
• Strong competencies; written and verbal communication presentation skills research and analytical skills initiative and creativity leadership.
• Ability to work within a diverse team and actively seek out opportunities to promote and cultivate diversity across the organization.
• Knowledge of the Family and Medical Leave Act (FMLA) regulation.
• Knowledge of the Colorado Family and Medical Leave Insurance Act (FAMLI) or other state family leave requirements.
  

How to Apply:

For full consideration please attach the following as separate documents to your application:

1. A cover letter identifying the job specific minimum qualifications you possess and interest in the position.
2. A resume including all relevant experience to be accurately assessed against the qualifications listed in the posting.

Please ensure you check the Job Specific Attachments box next to each document on the Required Documents page of the application for the appropriate documents to be attached.

Per the Colorado Job Application Fairness Act you are not required to provide your date of birth dates of school attendance or dates of graduation on your resume or cover letter. If an application requires additional materials such as a transcript or certification you may redact identifying information relating to your date or birth dates of school attendance or dates of graduation.

When to Apply:

For full consideration completed applications must be submitted by Friday May 22nd. Reference checking is a standard step in our hiring process. You may be asked to provide contact information including email addresses and phone numbers for up to five references as part of the search process for this position.

*Please note: All application materials must be submitted through CU Careers; emailed materials will not be considered. *

Sponsorship Statement:

We are unable to sponsor applicants for work visas for this position.

Background Check Statement:

The University of Colorado is committed to providing a safe and productive learning and living community. To achieve that goal we conduct background investigations for all final applicants being considered for employment. Background investigations include a criminal history record check and when appropriate a financial and/or motor vehicle history. The Immigration Reform and Control Act requires that a verification of employment eligibility be documented for all new employees by the end of the third day of work. The University of Colorado is committed to diversity and equality in education and employment.

ADA Statement:

We are committed to an inclusive and barrier-free search process. We provide accommodations for applicants requesting accommodation through the search process such as alternative formats of this posting. Individuals with disabilities in need of accommodations throughout the search process should contact the ADA Coordinator at: .