Leave Administrator

A career with Johnson County Government is more than just a job it is an opportunity to serve a diverse and expanding community in meaningful ways. We challenge ourselves to be a different kind of government because we care deeply about our community and each other. Committed to our shared values we provide excellent public service seeking always to improve ourselves and our organization. We offer wonderful benefits retirement plans wellness incentives a great organizational culture and much more! If youre searching for something more than just a job something akin to a calling then consider the challenge and opportunity of being a member of Johnson County Government!

This position will accept candidates until 11:59 pm on Thursday June 18 2026.

Partners with the Countys third party leave administrator and internal teams to review case activity resolve issues and ensure seamless program administration. Administers compliance and operational processes for leave programs including but not limited to the Family and Medical Leave Act (FMLA) and other protected or County sponsored leave programs such as parental and caregiver leave. Follows established work instructions and procedures and coordinates with third party administrators and internal stakeholders to support timely and accurate processing.
Handles employee leave requests with accuracy including creating and updating required notifications and related communications. Performs administrative aspects of leave management such as tracking and reconciling leave usage maintaining and correcting leave related records and ensuring compliance with applicable requirements. Coordinates routine reporting from third party vendors and notifies the Employee Experience Team regarding upcoming leave exhaustion. Conducts audits of vendor data and HRIS information to ensure accuracy and alignment. Provides administrative support for various recruitment efforts and processes; sends authorization and release forms to applicants and monitors status of requested forms; submits and documents pre-employment and ongoing background checks; evaluates outcome of background results for routine items; performs reference checks and notifies Employee Experience of items requiring further review or evaluation; notifies personnel payroll representatives of employment record status for hiring; registers new hires into new employee orientation; and other recruitment records.
Performs record-keeping and completes routine transactions utilizing our Human Resources Information Systems (HRIS) to maintain employee data HR metrics and other data with a high level of attention to detail; notifies HRIS specialist of non-routine unique or complex requests to enter or update information; creates and maintains spreadsheets databases and other documents to organize information; processes and distributes routine reports and queries utilizing various reporting tools; notifies HRIS specialist or Manager of new report and report modification requests; assists in quality reviews and verification of data; advises management of anomalies and discrepancies.
Provides support in the administration of various Human Resources processes and special projects including routine clerical or administrative support to various HR staff; provides routine and basic staff support with common computer office equipment or technology problems; completes tasks associated with various HR programs such as coordination of processes related to the drug and alcohol screening program; answers phones refers calls provides information in response to phone email and in-person inquiries related to a variety of topics including Family Medical Leave recruitment status application process and timesheets; greets visitors; assists employees and applicants with the completion of routine forms and documents; creates and modifies standard correspondence; conducts tasks associated with department payroll processing including maintenance of attendance and leave tracking records; maintains paper and electronic files; copies scans prints and collates documents.
Verifies request for goods and services against County contracts and funding sources; orders routine goods services and equipment and follows-up/resolves discrepancies and ensures appropriate routing and approval of purchase requests; maintains inventory and other related records for equipment and technology resources; requests informal bids and information pertaining to requests for services or goods.
Schedules and coordinates logistics information and resources for special events meetings trainings and other functions.
Provides input on various HR processes and procedures for use in updating and creating training programs; provides training and support to personnel payroll representatives and users on routine topics such as how to enter data and process transactions in various HR systems; acts as a back-up to other administrative positions.
Reviews Employment Eligibility Forms (Form I-9) and other HR documentation to identify items requiring follow-up; coordinates the correction of routine discrepancies and notifies HR Manager of other items requiring attention; tracks items for follow-up including recertification; reminds employees of the need to provide recertification documents and coordinates the process for form completion.

Minimum Job Requirements:

• High School Diploma or equivalent plus two years leave of absence administrative support experience in Human Resources including recruitment FMLA processing and HRIS data entry required.
• Johnson County Government requires reference/background screening for all positions. Specified criteria may vary by Department/Agency.
• Experience may be substituted for degree. Education may be substituted for experience.

Preferred Job Requirements:

• Associates degree in Business Administration Human Resources or related field.
• Prior experience with third party vendors.