Learning and DevelopmentProgram Manager

Agency:

Job Function:

Job Subfunction:

Job Description:

The Program Manager works closely with the ONWARD Connected Lead subject matter experts facilitators Learning Operations Learning Communications Learning Impact Connected Capabilities Leads Learning& Performance Business Partners HR Business Partners and external vendors to translate program objectives into well-executed high-quality learning experiences.

This role requires strong project and program management skills sound judgment attention to detail and the ability to independently manage multiple programs stakeholders timelines and priorities. The Program Manager proactively identifies risks and opportunities resolves issues and ensures programs are delivered effectively consistently and with a strong participant experience.

Key Responsibilities

• Own the end-to-end planning and execution of assigned ONWARD Connected programs partnering with the Connected Lead and key stakeholders to establish program timelines cadence target audiences milestones and delivery plans.
• Develop and manage annual program schedules ensuring all critical milestonesincluding marketing nominations preparation delivery evaluation and follow-upare clearly defined and proactively managed.
• Drive cross-functional coordination with SMEs facilitators vendors Learning Operations and other partners to ensure programs are fully planned and delivery-ready.
• Identify dependencies risks and potential conflicts across programs and proactively develop solutions to keep programs on track.
• Partner with Learning Operations to align program schedules and requirements with other learning offerings across the Omnicom network.
• Serve as the central point of accountability for program readiness ensuring key activities deliverables and stakeholder commitments are completed on time.

• Own and manage the nomination and enrollment process for assigned programs including participant criteria timelines processes and stakeholder communications.
• Partner with the appropriate Connected Capability Learning Business Partner (LPBP) and other stakeholders to design and execute nomination processes that align with program objectives.
• Develop and maintain participant pools including candidate lists waitlists and alumni populations ensuring accurate and timely participant information.
• Monitor participation across programs and proactively address gaps changes or issues that may affect program composition or delivery.
• Ensure participant selection and enrollment processes support appropriate diversity and cross-network representation where applicable.

• Own the participant experience from initial nomination through program completion serving as the primary point of contact and ensuring participants have the information and support needed at every stage.
• Develop and manage all participant-facing communications including:
  • Calendar invitations
  • Welcome and program information
  • Pre-work logistics and reminders
  • Session updates changes and FAQs
  • Post-program follow-up and resources
• Establish and maintain communication plans templates and timelines to ensure consistent and timely participant engagement.
• Partner with Learning Communications to leverage communication tools automation and scalable processes that improve the participant experience and operational efficiency.
• Monitor program-specific inboxes and communication channels proactively addressing participant questions and concerns and escalating issues when appropriate.
• Identify opportunities to improve participant communications and the overall program experience based on feedback participation data and recurring questions or issues.

• Own the operational management of programs with on-demand or digital components ensuring participants have appropriate access to required learning experiences and resources.
• Partner with Learning Operations to assign programs to participants through the LMS and ensure accurate enrollment and tracking.
• Monitor enrollment progress and completion data and proactively follow up with participants who are at risk of not completing required components.
• Ensure all program information in the LMSincluding descriptions dates links prerequisites and other requirementsis accurate current and aligned with the program experience.
• Identify and resolve issues affecting the digital participant experience in partnership with Learning Operations and other relevant stakeholders.

• Own all operational aspects of program delivery ensuring programs are fully prepared and executed according to established plans.
• Manage virtual program logistics including platform setup breakout rooms recordings technology testing and other delivery requirements.
• Manage in-person program logistics including rooms audiovisual requirements materials and other onsite needs.
• Coordinate the development preparation and distribution of program materialsincluding agendas participant guides facilitator guides workbooks and slide decksin collaboration with Connected Lead SMEs and facilitators.
• Maintain accurate participant rosters and attendance records and ensure required information is provided to Learning Operations for LMS and reporting purposes.
• Ensure attendance and other program records required for compliance reporting and governance are accurate and maintained appropriately.
• Proactively identify operational risks or gaps and drive resolution to ensure a seamless program experience.

• Partner with Learning Impact to establish evaluation approaches that generate meaningful feedback and insights for each program.
• Own the deployment tracking and completion of program evaluations including surveys and pulse checks.
• Analyze participant completion attendance and evaluation data to identify trends opportunities and potential issues.
• Translate data and feedback into concise actionable insights and recommendations for Connected Lead SMEs and key stakeholders including Connected Capabilities Leads LPBPs and HRBPs.
• Monitor program performance and proactively identify trends such as low attendance participant drop-off completion challenges experience gaps and areas of strong engagement.
• Use insights and stakeholder feedback to recommend and implement improvements to program design operations communications and participant experience.
• Maintain appropriate reporting and documentation to support ongoing program visibility and decision-making.

• Own the accuracy and integrity of centralized program records and ensure information is current accessible and appropriately maintained.
• Manage and maintain:
  • Full program calendar
  • Participant lists and alumni records
  • Program artifacts including agendas presentations communication templates surveys reports and supporting materials
• Ensure appropriate version control across curricula program materials and other key program assets.
• Support and uphold applicable data privacy compliance and governance requirements related to participant communications and data handling.
• Develop and maintain program documentation including FAQs troubleshooting guides standard operating procedures and how we run documentation.
• Build and maintain a strong program knowledge base that enables consistency scalability and effective onboarding of new team members.
• Identify opportunities to improve program processes documentation systems and governance to increase efficiency and scalability across ONWARD Connected.

• Program & Project Management: Demonstrated ability to independently manage complex programs from planning through execution evaluation and close.
• Ownership & Accountability: Takes responsibility for outcomes anticipates needs manages dependencies and proactively drives work forward.
• Stakeholder Management: Builds effective working relationships across multiple functions levels and areas of expertise.
• Communication: Communicates clearly and confidently with participants stakeholders SMEs facilitators vendors and internal partners.
• Organization & Execution: Effectively manages multiple priorities timelines deliverables and programs while maintaining a high level of quality and attention to detail.
• Problem Solving & Judgment: Identifies risks and challenges early develops solutions and exercises sound judgment in determining when and how to escalate issues.
• Continuous Improvement: Uses data feedback and experience to identify opportunities to improve program effectiveness efficiency and participant experience.
• Learning Program Operations: Understands the operational requirements involved in delivering learning programs across virtual in-person and hybrid environments.

$50000-$95000

Omnicoms policy requires employees to work in the office for a minimum of three days a week unless additional in-office days are directed by their agency or manager. Our objective is to increase this requirement over time and many of our agencies as well as Omnicoms corporate group already require five days of in-office attendance.

Omnicom is committed to hiring and developing exceptional talent. We agree that talent is uniquely distributed and were focused on developing inclusive teams that can bring the best solutions to everything we do. We strongly believe that celebrating what makes us different makes us better together. Join uswe look forward to getting to know you. We will process your personal data in accordance with our Recruitment Privacy Notice.

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It is the policy of Omnicom and any of its affiliates to provide equal employment opportunities to all employees and applicants for employment without regard to race religion color ethnic origin gender gender identity age marital status veteran status sexual orientation disability or any other basis prohibited by applicable federal state or local law. EOE/AA/M/D/V/F.