Lead Secretary

The job of Lead Secretary (Elementary/Middle/High School) is done for the purpose/s of providing secretarial support to school-site principal and other administrators conveying information regarding school functions and procedures; ensuring compliance in a timely fashion with schools financial legal and administrative requirements; and overseeing the office activities in support of the services provided to students parents instructional and support employees.EXEMPLARY DUTIES AND RESPONSIBILITIES: the office staff for the purpose of ensuring appropriate procedures are followed and work tasks are to the evaluation of other office secretaries in collaboration with the appropriate site cross-training of all office meetings as assigned (e.g. safety budget etc.) for the purpose of representing school building taking minutes conveying and/or gathering data from a variety of sources (e.g. payroll honor roll attendance staff and student handbook enrollment counts all safety drills etc.) for the purpose of complying with financial legal and/or administrative documents (e.g. standardized correspondence bulletins newsletters etc.) for the purpose of documenting events providing and/or requesting and/or monitors a variety of site-based programs and/or activities (e.g. task assignments meetings classroom and site staff coverage building usage building in-service day activities workshops travel and accommodations graduation/awards activities etc.) for the purpose of ensuring availability of facilities and/or equipment and delivering services in conformance to established and/or monitors documents files and records (e.g. administrative records staff activities substitute folders building personnel records student files building budget etc.) for the purpose of providing up-to-date reference and audit trail for assigned district activities and/or program components (e.g. classroom coverage projects general budget field trip costs etc.) for the purpose of coordinating activities and ensuring compliance with established financial legal and/or administrative new site personnel (e.g. substitutes and staff as required) regarding appropriate school and district practices for the purpose of effectively assimilating new personnel into site written and supporting materials (e.g. master schedules budgets reports memos letters payroll accident reports etc.) for the purpose of documenting activities providing written reference and/or conveying and/or monitors documents and materials (e.g. building mail daily attendance grades purchase orders work orders bank deposits etc.) for the purpose of disseminating information to appropriate parties for discrepancies in processes and/or documentation for the purpose of ensuring adherence to appropriate administrative and/or legal and/or monitors inquiries from a variety of internal and external parties by phone letter and/or in person (e.g. staff parents students public agencies etc.) for the purpose of providing information facilitating communication among parties and/or providing and/or monitors inquiries of staff students parents the public/visitors etc. for the purpose of taking appropriate action and/or directing to appropriate personnel for assigned administrative personnel for the purpose of providing assistance with their administrative office phones and intercoms are answered promptly and messages are appropriately disseminated. all visitors/guests are promptly attended timely and accurate data entry for school district state and federal reporting any other administrative office tasks as assigned by building Administrator.SKILLS KNOWLEDGE AND ABILITIES: SKILLS are required to perform multiple technical tasks with a need to occasionally upgrade skills in order to meet changing job descriptions. Specific skills required to satisfactorily perform the functions of the job include: operating standard office equipment including utilizing pertinent software applications planning and managing projects; performing standard bookkeeping and record keeping procedures; and administering first aid.KNOWLEDGE is required to perform basic math including calculators using fractions percentages and/or ratios; read a variety of manuals write documents following prescribed formats and/or present information to others; and analyze situations to define issues and draw conclusions. Specific knowledge required to satisfactorily perform the functions of the job includes: concepts of grammar and punctuation.ABILITY is required to schedule activities meetings and/or events; gather collate and/or classify data; and use basic job-related equipment. Flexibility is required to independently work with others in a wide variety of circumstances; work with data utilizing defined but different processes; and operates equipment using defined methods. Ability is also required to work with a significant diversity of individuals and/or groups; work with a variety of data; and utilize specific job-related working with others independent problem solving is required to analyze issues and create action plans. Problem solving with data requires independent interpretation of guidelines; and problem solving with equipment is limited. Specific abilities required to satisfactorily perform the functions of the job include: communicating with diverse groups; maintaining confidentiality; meeting deadlines and schedules; setting priorities; working as part of a team; working with detailed information/data; and working with constant interruptions.RESPONSIBILITY WORKING ENVIRONMENT:Responsibilities include: working under limited supervision using standardized practices and/or methods directing other persons within a small work unit; and directing the use of budgeted funds within a work unit. Utilization of significant resources from other work unites is sometimes required to perform the jobs functions. There is a continual opportunity to impact the organizations services.WORKING ENVIRONMENT:The usual and customary methods of performing the jobs functions require the following physical demands: some lifting carrying pushing and/or pulling; and significant fine finger dexterity. Generally the job required 60% sitting 10% walking and 30% standing. This job is performed in a generally clean and healthy environment.EXPERIENCE:Job related experience with increasing levels of responsibility is required.EDUCATION:High School Diploma or equivalent.REQUIRED TESTING: Pre-employment Proficiency TestCONTINUING EDUCATION/TRAINING:Must attend district sponsored professional development for Secretaries to update skills as needed. Time requirement will not exceed 10 hours per year.LICENSE/CERTIFICATES: Possession of or ability to obtain a valid State of Rhode Island drivers license with a driving record acceptable to the District.CLEARANCES:National BCI check is mandatory.COMPENSATION AND BENEFITS: Salary will be that of a Lead Secretary. Full PSD compensation :8:00AM 3:30PM - Elementary7:30AM 2:45PM - Middle/High SchoolTHIS JOB SPECIFICATION SHOULD NOT BE CONSTRUED TO IMPLY THAT THESE REQUIREMENTS ARE THE EXCLUSIVE STANDARDS OF THE POSITION. INCUMBENTS MAY BE REQUIRED TO FOLLOW ANY OTHER INSTRUCTIONS AND TO PERFORM ANY OTHER RELATED DUTIES AS MAY BE REQUIRED BY THE SUPERVISOR.

Required Experience:

Junior IC