Lead Event Planning Specialist (Hybrid)

Essential duties & responsibilities:(detailed description)

• Execute meeting planning strategy and cadence in alignment with divisional goals and budget.
• Develop and manage all aspects for assigned divisional meetings. Meetings could range from20 to 500people and include leadership meetings product launches area meetings council meetingsspecial events etc.
• Coordinate all event details which include but are not limitedto:event budgeting attendee communications invitations registration air and ground travel hotel accommodations rooming list management agenda development food and beverage audio visual amenity selection site inspections and selection billing reconciliation program evaluations and follow-up with minimal direction.
• Create program budgets controldocumentsandtrackinginformation for every program. Complete all required documents and follow policies and procedures to ensure compliance and continuity of all programs.
• Defineappropriate budgetwith financial partners and execute within that establishedbudget. Ensuretimelyandaccuratereconciliation of all invoices.
• Collaborate across groupsdivisionsand business units for division meetings (i.e.national salesmeeting mid-year meetings etc.) as instructed by leadership.
• Partner with stakeholders on their event planning needs and budgets working with internal partners to execute.
• Deliverattendee experiencesthat generatehigh levelsof engagement in-person and/or virtually.
• Manage multiple meetings simultaneously that maybe occurringat the sametimeframe.
• Willingly support other team members in the execution of meetings andpitch inwhere needed tosupport withpre-event tasks andassistanceonsite.
• Manage vendors and external partners with clear communication and instructions to support event execution.
• Contribute to processessystemsand tools for effective meeting planning and evaluation across the division.
• Assistin event planningexecution and facilitation as needed for all other Customer and Employee Engagement functions (Internal Meetings and Events Employee Engagement Customer Engagement)
• Evaluateattendeeand stakeholder feedback to provide recommendations for future program enhancements or changes.
• Keep current with internal and external meeting trends to foster high attendee engagement and interaction.
• Medical liaisonplanningand execution for cross-divisional meetings
• Manageadditionalstrategic projects as assigned bymanager
• Mentorshipof admins supporting the DLT. Instruct on how to plan meetings of 20 or fewer for the DLT.

What you need (required):

• Bachelors degreerequired
• 4 years of experience in meeting conference or special event planning
• Proven experience managing multiple concurrent meetings including back-to-back programs
• Ability to travel domestically and internationally up to 50%
• Strong verbal written presentation and interpersonal communication skills with the ability to tailor messaging to different audiences
• Proficiencyin Microsoft Office (Excel Word PowerPoint); experience with Marketo SharePoint 365 Zoom Teams or similar platforms preferred

Preferred:

• Demonstrated ability to manage multiple projects simultaneously while meeting deadlines in a fast-paced environment
• Exceptional attention to detail organization and time management skills
• Experience negotiating contracts with hotels and external vendors
• Ability to build andmaintainstrong relationships with internal stakeholders colleagues and external partners