Law Office Supervisor I Indio
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Job Summary
For questions regarding this position please contact the Recruiter listed in the Supplemental Information section.
- ABOUT THE POSITION
The County of Riversides Child Support Services Department has an opportunity for a Law Office Supervisor I position assigned to the Indio location.
The Law Office Supervisor I oversees the day-to-day operations of the Legal Division support staff including Legal Support Assistants Office Assistants and Child Support Investigators. This position directs the processing filing and return of high-volume court documents while ensuring work is completed accurately and in a timely.
The Law Office Supervisor I works closely with the Administrative Services Supervisor Supervising Attorneys and other Law Office Supervisors to identify opportunities for improvement and implement changes to processes and procedures. The position also participates in preparing monthly Legal Division reports and attends Legal Division department supervisor and court-related meetings as well as trainings retreats and professional development activities.
The ideal candidate is highly organized self-motivated and able to manage competing priorities constant deadlines and last-minute changes while remaining calm and professional. Strong communication problem-solving and organizational skills are essential.
Preferred candidates will have strong proficiency with Excel SharePoint and Adobe Acrobat Pro with familiarity with PowerPoint. Experience working for a local child support agency or in family law is highly desirable.
Meet the Team!- EXAMPLES OF ESSENTIAL DUTIES
- Plan organize and supervise law office activities that are involved in internal document processing and work flow.Administer direct or supervise office and facility security general office and equipment maintenance records control and retirement employee timekeeping and payroll reporting maintenance of personnel records and position control withinHRMSsystem mail and correspondence routing office safety and injury reporting filing of correspondence and case data and maintenance of office directives and policy statements.Confer with attorneys regarding clerical support equipment requirements office policies and operating procedures; establish clerical work priorities and develop production standards.Interpret and ensure compliance with departmental policies rules and regulations among subordinate staff; work independently making procedural decisions affecting clerical and departmental operations; check legal references for correct citation; conduct periodic meetings with subordinates.Represent the department on committees andtaskforcesthat are created to study inter- and intra-departmental problems; maintain working knowledge of various automated and manual systems and procedures.Create and maintain information control when no longer needed; supervise subordinates in the preparation of affidavits agreements briefs calendars misdemeanor and felony complaints contracts declarations and depositions; interview and select subordinate clerical personnel.Assign and train subordinates in a variety of law office tasks including the operation of personal computers the usage of a variety of software programs and a variety of computer related peripherals.Evaluate the work of subordinates and recommend merit pay increases; responsible for discipline and morale of staff; ensure office equipment and layout conforms with the Fire Code and California Occupational Safety and Health Act requirements.May prepare the budget for function being supervised; establish expenditure controls over all office equipment and supplies being procured; submit requisitions for supplies as needed.Prepare reports correspondence legal documents and directives relative to law office clerical operations; responsible for the collection of funds for discovery and other fees.
- MINIMUM QUALIFICATIONS
- OPTION IExperience: Four years of progressively responsible clerical experience in a legal office or criminal justice agency which included two years of supervisory responsibility.OPTION IIExperience: Four years of progressively responsible clerical experience in a legal office or criminal justice agency which included one year as a County of Riverside Senior Legal Support Assistant with lead and/or supervisory experience.ALL OPTIONSKnowledge of: The principles of supervision training motivation and organization; office layout and management principles and techniques; legal procedures legal terminology procedures and practices of local state and federal courts; legal formats including briefs motions opinions resolutions and subpoenas; modern office equipment machines and supplies which includes computer hardware and software; proper telephone procedure; recordkeeping systems.Ability to: Plan organize and coordinate the complex clerical functions of a public law office; supervise the work of others; prepare a variety of legal documents; analyze situations accurately and take effective measures; understand interpret and apply laws rules and regulations and to use proper judgment in their application; secure and maintain effective and cooperative relationships with others; prepare correspondence reports and directives.
- SUPPLEMENTAL INFORMATION
For questions
regarding this recruitment:
Please contact Ebelyn Skinner at
or. Please allow 1-2 business days for a response to general inquiries.
APPLICATION INFORMATION
Veterans Preference
The County has a Veterans Preference Policy applicable to new hires. To qualify attach the required documents to your job application. Documents include a copy of your (or your spouses) Member-4 Form DD-214 indicating dates of service. For spousal preference and as applicable the following documents: a copy of your marriage certificate spouses death certificate a letter of spouses disability and/or letter of service-related death (if available) from the U.S. Veterans Administration. For privacy reasons it is recommended that you remove your social security information from the document(s). A Human Resources Representative will review the materials and determine if you qualify for veterans preference. For complete details and documentation requirements please review the Veterans Preference Policy C-3 here: Accommodations
The County of Riverside is committed to providing reasonable accommodation to applicants as required by the Americans with Disabilities Act (ADA) and Fair Employment and Housing Act (FEHA). Qualified individuals with disabilities who need a reasonable accommodation during the application or selection process should contact the recruiter for the position noted above. For additional information and/or to obtain the appropriate form for requesting a reasonable accommodation please visit the Disability Access Office web page located at: of Education
If using education to qualify or when requested by the recruiter upload a copy of any license(s) official/unofficial transcript(s) degrees and/or related employment documents to your NeoGov account at the time of application and before the closing date. Official or unofficial transcripts will be accepted.If your education was completed outside of the United States you will need to provide a copy of your Foreign Education Equivalency evaluation from a member of the National Association of Credential Evaluation Services (NACES) or Association of International Credential Evaluators Inc. (AICE).
Work Authorization Requirement
Applicants must be legally authorized to work in the United States at the time of application. The County of Riverside does not participate in visa sponsorship programs including H1-B visas and will not provide sponsorship for any employment-based visas.Equal Opportunity Employer
The County of Riverside is an Equal Opportunity Employer. It is the policy of the County of Riverside to provide equal employment opportunities for all qualified persons. All applicants will be considered without regard to race color religion sex national origin age disability sexual orientation gender gender identity gender expression marital status ancestry medical condition (cancer and genetic characteristics) genetic information or denial of medical and family care leave or any other non-job-related factors.Pre-Employment
All employment offers are contingent upon successful completion of pre-employment requirements including a criminal background investigation which involves fingerprinting. (A felony or misdemeanor conviction may disqualify the applicant from County employment). A pre-employment physical examination and background check may be required.Probationary Period
As an Approved Local Merit System all County of Riverside employees except those serving At Will are subject to the probationary period provisions as specified in the applicable Memorandum of Understanding County Resolution or Salary Ordinance. Temporary and Per Diem employees serve at the pleasure of the agency/department head.General Information
Current County of Riverside and/or current employees of the hiring department may receive priority consideration. Qualified candidates may be considered for future County vacancies.Job postings may close without notice based on application volume. Submit your complete application by the recruitment close date; no late applications are accepted. Ensure all relevant experience/education is reflected on your application/resume as a failure to demonstrate position requirements may disqualify applicants. A description of job duties directly copied from the job classification or job posting will not be considered.
Please read and follow any special application instructions on this posting. Click the Apply link located on this page to submit your application. For additional instructions on the application process examinations Veterans preference pre-employment accommodation or other employment questions please refer to our web site .
If you are experiencing technical problems you may contact the applicant support desk Monday through Friday 6 am to 5 pm Pacific Time at or toll-free 1-.
Required Experience:
Manager
