Junior Project Manager

The Junior Project Manager for Marketing & Communications is responsible for ensuring the smooth efficient and timely execution of marketing and communications projects and initiatives across Touro University campuses. The position manages and coordinates workflows across digital print branding publications and communications channels serving as a key operational partner to the Executive Director of Marketing & Communications and the broader Marketing & Communications position develops a comprehensive understanding of the departments functions processes priorities and workflows and uses this knowledge to assess departmental needs identify opportunities for increased efficiency and recommend and implement improvements. The position manages project scopes timelines deliverables workflows and stakeholder coordination for marketing and communications initiatives across the institution while establishing priorities resolving operational issues and determining appropriate approaches to achieve departmental position also provides administrative support to the Executive Director and department as needed including managing calendars and meetings supporting departmental planning monitoring budgets and vendor invoices and facilitating follow-up on key initiatives.

Responsibilities include but are not limited to:

• Manage end-to-end project scope timelines workflows and deliverables for marketing initiatives including campaigns design requests website updates and other departmental projects.
• Serve as the central point of coordination among project teams internal clients stakeholders designers writers and external vendors to ensure effective project execution.
• Identify bottlenecks and operational challenges evaluate potential solutions and recommend improvements to enhance team productivity; escalate obstacles or issues to leadership as appropriate.
• Track deadlines deliverables approvals and competing priorities taking appropriate action to keep projects on schedule and within scope.
• Develop implement and maintain project documentation production schedules workflows and related processes to support effective project management.
• Maintain dashboards and status reports and provide leadership with updates regarding project progress priorities and potential issues.
• Evaluate departmental project management needs and develop implement and maintain appropriate project management systems and workflows including Basecamp or other applicable platforms.
• Provide administrative and operational support to the Executive Director of Marketing & Communications including managing calendars scheduling meetings and coordinating internal and external appointments.
• Oversee internal communication between the Executive Director department staff faculty partners and administrative leadership to support departmental priorities and initiatives.
• Assist with budget tracking and departmental purchasing and manage vendor contracts and invoices coordinating with the Purchasing department and other University departments as needed to facilitate timely payment and resolution of contract-related issues.
• Prepare meeting materials agendas presentations and follow-up documentation.
• Assist in managing brand consistency across digital and print assets.
• Perform general administrative duties including travel planning correspondence filing record maintenance and other related duties and special projects as assigned.

• Bachelors degree or equivalent experience required.
• 3 years of experience in project management administrative support marketing operations or a related field.
• Experience with project management tools and workflow systems such as BaseCamp or a similar platform required.
• Experience in higher education nonprofit organizations or marketing/communications teams.
• Experience using Adobe Creative Cloud or similar systems (even at a basic level) preferred.

• Exceptional organizational skills and the ability to manage multiple priorities simultaneously.
• Strong written and verbal communication skills.
• Ability to maintain confidentiality and exhibit sound judgment.
• Strong interpersonal skills with the ability to work collaboratively with diverse teams.
• Familiarity with creative production processes (design copywriting digital asset development).
• Proactive problem-solver who anticipates needs and removes roadblocks.
• Ability to evaluate processes identify opportunities for improvement and make recommendations.
• Proficiency in Microsoft Office Suite (Outlook Excel Word PowerPoint).
• Knowledge of CRM CMS or email marketing tools is a plus.
• Detail-driven with a strong sense of ownership and accountability.
• Highly adaptable able to pivot quickly as priorities shift.
• Professional and polished comfortable interacting with senior leadership.
• Team-oriented promoting collaboration and clarity within the department.

• CAPM certification preferred with demonstrated interest in pursuing PMP certification.

• As needed.