Jail Records Clerk (Support Services Technician) Institutions

Marion County requires on-site work. Remote work is not available.

Data Entry and Computer Tasks

• Works in a twenty-four (24) hour seven (7) day a week facility with rotating shift schedules and workstations. This may require working day swing and night shifts weekends holidays and overtime.
• Independently performs a variety of specialized duties in a controlled environment and operate with a high degree of accuracy specialized computer program which include the departments own JMS/RMS the Law Enforcement Data System (LEDS) Outlook CrimeTracer etc.
• Provides information and assistance to the public and other public safety personnel; requiring a knowledge and application of Marion County Correction Facility procedures; assist deputies with law enforcement regulations policies and procedures intake and release procedures.
• Reviews a variety of documents (such as booking sheets probable cause statement court judgments and others) for accuracy and completeness. Correctly interprets these same documents when using them as the source of information for data entry into JMS.
• Work under pressure to meet time lines varying volume of workload and diversity of tasks.
• Creates and manages digital inmate files in JMS and its multimedia. Alerts Records Specialists when corrections are required.
• Locate and confirm Restraining Orders Stalking Orders Runaways Stolen Vehicles etc. by checking files and Oasis
• Enters data into the Law Enforcement Data System (LEDS) and National Criminal Information Center Data System (NCIC) on Restraining Orders Stalking Orders runaways stolen vehicles and articles towed vehicles (private party and Police) etc.
• Receive and maintain a LEDS Emergency Broadcast Board and distribute the information to a variety of Law Enforcement Departments.
• Ability to Notarize documents and able to obtain Inquiry/Entry Level Certification from LEDS.
• Assist in prisoner transports by entering data into the appropriate data system to assure prisoners are transported in a timely manner.

• Extracts a variety of criminal and non-criminal data from various reporting sources (CCH DMV DAs files); checking confidential and sensitive information from sources using data for entry into appropriate automated local state and/or national computer records system
• Verify accuracy of all warrants entered into LEDS and NCIC in accordance with the guidelines.
• Processes criminal warrants through the automated Law Enforcement Data System (LEDS) and RMS; confirms warrants granting powers of arrest to local and out-of-state law enforcement officers; ensures invalid recalled and canceled warrants are returned to the appropriate courts in accordance to LEDS and Court requirements.
• Apply Jail Procedures and Practices to specific work assignments (Marion County Capacity Management Plan).
• Maintains modifies and validates purges in accordance to LEDS and Court Guidelines.
• Maintains stats on warrants on a daily and monthly basis.

• Communicates effectively with the public as well as co-worker and other criminal justice agencies.
• Communicates information to appropriate supervisors when Enforcement Deputies or Records SSTs call in sick.
• Maintains phones and communicates information received on calls for 10 most Wanted and Amber Alert to the appropriate personal.

• Routinely use the telephone intercom facsimile machine photocopier and computer terminal to produce the work required of this position.
• Maintains checks and orders supplies for the operation of the unit.
• Attends and participates in facility meeting and training as required.
• Other job duties as assigned by your supervisor.

EXPERIENCE AND TRAINING

1. Graduation from high school; AND
2. Two years of employment experience which includes utilization of a personal computer; OR
3. Any satisfactory combination of work education training or experience relevant to the position as determined by Marion County.

• The finalist for this position will be required to pass a criminal history background check including finger printing; however conviction of a crime may not necessarily disqualify an individual for this position.
• This is a safety sensitive/special needs position. Final candidates selected for this position will be required to pass a pre-employment drug screen including testing for marijuana. The Marion County Drug and Alcohol Use and Testing Policy can be found at: or obtain within six (6) months of hire Notary Public in the State of Oregon.
• Possess or obtain within six (6) months of hire Law Enforcement Data System (LEDS) certification.
• This position is represented by a union.
• This is a full-time position that is eligible for overtime.
• Typical Work Schedule: 7 days 24 hours facility schedule will vary. Some flexibility is available depending upon needs of the department.

PUBLIC SERVICE LOAN FORGIVENESS
Marion County is a qualifying public employer for the Public Service Loan Forgiveness Program. Through the Public Service Loan Forgiveness Program full-time employees working at the County may qualify for forgiveness of the remaining balance on Direct Student Loans after 120 qualifying monthly payments under a qualifying repayment plan. Questions about your student loan eligibility should be directed to your loan servicer or the US Department of Education.

VISA SPONSORSHIP
Marion County does not offer VISA sponsorship. Within three days of hireyou will be required to complete the US Department of Homeland Securitys I-9 form confirming authorization to work in the United States. Marion County is an E-Verify employer and will use E-Verify to confirm that hires are authorized to work in the United States.

VETERANS PREFERENCE
Applicants are eligible to use Veterans Preference when applying with Marion County in accordance with ORS 408.225 408.230 and 408.235 and OAR and . Preference will be awarded only if the applicant meets the minimum requirements of the position and attaches the required documentation at the time of application.

DOCUMENTS REQUIRED FOR VETERANS PREFERENCE

• One of the following:
  • MEMBER COPY 4 of the Certificate of Release or Discharge from Active Duty (DD Form 214 or 215); OR
  • Letter from the US Department of Veterans Affairs indicating receipt of a non-service connected pension; OR
  • Certification that discharge or release from active duty under honorable conditions will take place not later than 120 days after the submission of the certificate.

• In addition to one of the above documents Disabled Veterans must also submit one of the following:
  • A copy of their Veterans disability preference letter from the Department of Veterans Affairs; OR
  • Certification that medical separation from active duty under honorable conditions will take place not later than 120 days after the submission of the certificate.

You can request copies of your military service record through the National Archives website at County is an Equal Opportunity Affirmative Action Veteran and Disability employer committed to increasing the diversity of its workforce.

Applicants with a disability may request reasonable accommodation through Human Resources in any step of the process to assist them in demonstrating their qualifications to perform the duties of the position for which they are applying. Please e-mailHuman Resourcesif you wish to request an accommodation.