IT Procurement & Asset Management Specialist

Postman is the worlds leading API platform used by more than 45 million developers and 500000 organizations including 98% of the Fortune 500. Postman is helping developers and professionals across the globe build the API-first world by simplifying each step of the API lifecycle and streamlining collaborationenabling users to create better APIs faster.

The company is headquartered in San Francisco and has offices in Boston New York Austin Tokyo London and Bangalore - where Postman was founded. Postman is privately held with funding from Battery Ventures BOND Coatue CRV Insight Partners and Nexus Venture Partners. Learn more at or connect with Postman on X via @getpostman.

P.S: We highly recommend reading The API-First World graphic novel to understand the bigger picture and our vision at Postman.

Youll be a part of the team that owns IT procurement at Postman with a heavy focus on SaaS and software and help run the asset management program that keeps it negotiating and structuring contracts building vendor relationships supporting our applifecycle from onboarding to renewal (or sunset) and making sure every license and device wepay for is actually being used.

This is a strategic role not a transactional one. Alongside the rest of the IT Procurement team youll be a go-to partner for Finance and IT leadership when they want to know what were spending on software why and where the next cost-saving opportunity is. Youll partner with IT Engineering Security and Finance to turn fragmented vendor and asset data into clear decisions. As Postman scales this team becomes the backbone of how we buy renew and govern technology.

• Own the end-to-end procurement process for SaaS software hardware and IT services sourcing business case comparative vendor analysis negotiation approvals and contracting.
• Lead commercial negotiations on SaaS contracts and renewals: pricing terms true-ups tier changes multi-year structures and exit clauses. Youre the person who knows when to push and when to walk.
• Build and maintain the portfolio of IT vendors. Originate new relationships manage existing ones and hold vendors accountable to SLAs and KPIs.
• Run the app lifecycle: onboarding new tools (with a clean intake process) reviewing them at renewal and driving sunset or consolidation when something isnt pulling its weight.
• Partner with IT team leads and Finance to build the IT budget track spend against it flag anomalies and communicate changes early.
• Partner with Security to run vendor security reviews as part of every onboarding and renewal no tool goes live without it.
• Maintain clean organized records of every contract renewal date and purchase. Surface renewals 6090 days out so nothing auto-renews on us by accident.
• Generate business cases backed by data including lease vs. buy and consolidation decisions and present them to IT and Finance leadership.

Asset Management (the supporting pillar)

• Maintain the IT asset inventory across hardware (laptops peripherals AV) and software (SaaS licenses desktop apps enterprise tools) the source of truth that feeds every procurement decision.
• Track software license utilization flag underused or redundant subscriptions and feed those findings directly into renewal negotiations.
• Oversee the hardware lifecycle procurement intake provisioning handoff refresh cycles and secure decommission/disposal in partnership with IT Engineering.
• Keep us audit-ready. You can answer how many licenses do we have whos using them and are we compliant at any moment.
• Partner with IT Engineering to improve asset management tooling and automation so this work scales without scaling headcount.

• 35 years of hands-on IT procurement and sourcing experience with direct ownership of SaaS software and hardware contracts. Time spent as a sourcing specialist vendor manager or account executive on the supplier side all counts.
• Proven track record negotiating SaaS contracts and renewals pricing terms true-ups enterprise agreements and a clear sense of leverage points in software deals.
• Strong understanding of software licensing models: per-seat concurrent consumption-based enterprise agreements and how true-ups actually work in practice.
• Familiarity with typical SLAs and KPIs across IT vendor categories.
• Experience managing the app/vendor lifecycle end-to-end: intake security review contracting renewal and sunset.
• Solid analytical chops. Youre comfortable pulling utilization and spend data building reports and turning numbers into a recommendation.
• Working knowledge of IT asset management hardware and software and the platforms that support it (ServiceNow ITAM Oomnitza Snipe-IT or similar).
• Clear communicator who can work across IT Finance Security and Procurement without creating friction. Customer-service mindset high energy and a real sense of urgency.

• Experience with SaaS management platforms for license discovery and optimization.
• Familiarity with Jamf Apple Business Manager or similar tooling for an Apple-heavy fleet.
• Experience supporting SOC 2 or similar compliance frameworks from a vendor and asset management perspective.
• Exposure to office collaboration infrastructure (video conferencing architecture AV setup) for vendor and equipment decisions.

The reasonably estimated base salary for this role ranges from $115000 to $135000 plus a competitive equity package. Actual compensation is based on the candidates skills qualifications and experience.

Postman is scaling and with scale comes a long tail of SaaS contracts overlapping tools andrenewals that quietly compound into real money. Every unnegotiated renewal is margin weleave on the table. Every untracked license is waste. Every unvetted vendor is risk. This rolegives IT and Finance leadership the leverage to spend wisely stay compliant and make data-driven decisions about the technology that powers Postman.

In addition to Postmans pay-on-performance philosophy and a flexible schedule working with a fun collaborative team Postman offers a comprehensive set of benefits including full medical coverage flexible PTO wellness reimbursement and a monthly lunch stipend. Along with that our wellness programs will help you stay in the best of your physical and mental health. Our frequent and fascinating team-building events will keep you connected while our donation-matching program can support the causes you care about. Were building a long-term company with an inclusive culture where everyone can be the best version of themselves.

At Postman we value in person collaboration. We are in office 5 days a week for all roles based out of our hubs in San Francisco Bay Area Boston Austin New York City Tokyo and London. For roles based in Bangalore employees currently work in the office three days a week and will transition to five days per week by the end of the year. We were thoughtful in our approach which is based on collaboration and grounded in feedback from our workforce leadership team and peers. The benefits of our in office model will be shared knowledge brainstorming sessions communication and building trust in-person that cannot be replicated via zoom.

At Postman we create with the same curiosity that we see in our users. We value transparency and honest communication about not only successes but also our work we focus on specific goals that add up to a larger vision. Our inclusive work culture ensures that everyone is valued equally as important pieces of our final product. We are dedicated to delivering the best products we can.

Postman is an Equal Employment Opportunity and Affirmative Action Employer. Qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender perception or identity national origin age marital status protected veteran status or disability status. Headhunters and recruitment agencies may not submit resumes/CVs through this website or directly to managers. Postman does not accept unsolicited headhunter and agency resumes. Postman will not pay fees to any third-party agency or company that does not have a signed agreement with Postman.