IT Contract Operations Administrator

Title: IT Contract Operations Administrator

State Role Title:Procurement Officer II

Hiring Range: $80000 - $90000

Pay Band: 5

Agency: VA Information Tech Agency

Location:VA Information Technologies

Agency Website: Type: General Public - G

Job Duties

The Virginia Information Technologies Agency (VITA) is excited to offer a competitive opportunity to serve as an IT Contract Operations Administrator with the Statewide Sourcing & Category Management Directorate.

The IT Contract Operations Administrator provides operational analytical and administrative support to the Category Management team in the administration of complex statewide technology contracts and strategic procurement initiatives that support agencies and public bodies throughout the Commonwealth of Virginia.

Working under a Category Manager this position supports the full contract lifecycle by performing contract administration duties maintaining accurate and complete information in multiple supply chain systems assisting with supplier and customer communications and ensuring contract documentation remains accurate complete and compliant with Commonwealth policies and procedures.

Primary responsibilities include preparing contract modifications executing contract renewals maintaining contract records within eVA and CobbleStone reviewing supplier pricing submissions and comparing pricing files validating contract information tracking contract activities and preparing reports that support procurement decisions and ensure contract compliance throughout the contract lifecycle.

The position will also address contract compliance issues and ensure timely reporting and adherence to contractual requirements by the suppliers. The incumbent plays a key role in maintaining the integrity of statewide technology contracts and supporting the timely execution of contract management functions.

Responsibilities also include preparing training and outreach presentations and meeting materials responding to customer inquiries coordinating meetings and supplier communications tracking action items and project deliverables and assisting with strategic sourcing initiatives and other special projects.

The incumbent will provide responsive high-quality administrative and operational support while interacting professionally with executive leadership agency customers suppliers and internal stakeholders.

The position requires the ability to build effective working relationships while exercising sound judgment professionalism and excellent customer service in a collaborative team environment.

The position also supports continuous improvement efforts by assisting with the development and documentation of standard operating procedures identifying opportunities to improve administrative processes and utilizing Microsoft 365 applications contract management systems and emerging productivity technologies to improve efficiency and service delivery.

The successful candidate is intellectually curious enjoys learning new skills seeks opportunities to improve processes embraces new technologies and takes ownership of delivering high-quality work.

This role supports a dynamic and fast-paced procurement environment where priorities may shift based on contract activities supplier requests agency needs and strategic initiatives.

The successful candidate must be highly organized adaptable and capable of managing multiple assignments while maintaining exceptional attention to detail and accuracy.

As experience is gained the incumbent will assume increasing responsibility for supporting procurement initiatives while developing expertise in public procurement statewide technology contracting and category management.

This position offers an excellent opportunity for an individual interested in building a long-term career in public procurement contract administration and category management through hands-on experience supporting complex statewide technology contracts strategic sourcing initiatives supplier engagement and continuous process improvement.

The role provides meaningful professional development while contributing to one of the Commonwealths largest and most impactful technology procurement programs.

Join VITA at The Boulders in Richmond VA where innovation meets impact! As the Commonwealths leading IT agency were connecting protecting innovating and powering Virginias digital future through collaboration creativity and purpose. Our team thrives in a vibrant customer-focused environment that values growth accountability and forward thinking all while making technology work for every corner of Virginia.

Minimum Qualifications

Considerable work-related experience providing administrative operational or business support in a professional business environment including coordinating multiple assignments managing competing priorities and meeting established deadlines.

Considerable work-related experience administering contracts agreements modifications or other legal or business documents while maintaining accurate records and supporting compliance with established laws policies and procedures.

Experience coordinating projects business initiatives or operational activities involving multiple stakeholders while tracking deliverables resolving administrative issues and supporting successful outcomes.

Experience utilizing Microsoft 365 applications including Excel Word Outlook PowerPoint and Teams to prepare business correspondence reports presentations spreadsheets and other professional documents.

Experience analyzing organizing validating and maintaining business or legal data with exceptional attention to detail and a high degree of accuracy.

Considerable work-related experience working with customers suppliers business partners and internal stakeholders while providing responsive customer service and maintaining effective working relationships.

Experience maintaining confidential or sensitive business records documents or information in accordance with organizational policies and procedures.

Experience in identifying and implementing administrative or business process improvements that increase operational efficiency accuracy or customer service.

Additional Considerations

Knowledge and experience with the Virginia Public Procurement Act (VPPA) the Buy IT Manual eVA or similar procurement laws regulations policies procedures or enterprise contract management systems.

Experience supporting executive leadership through the preparation of presentations reports correspondence meeting materials training materials or other professional business communications.

Experience reviewing pricing information financial data contracts agreements or other business documents requiring analytical thinking attention to detail and accuracy.

Experience working collaboratively with internal and external stakeholders to coordinate business activities resolve issues and achieve organizational objectives.

Experience identifying opportunities to leverage technology business systems or digital tools to improve operational effectiveness and customer service.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to Your Application in your account to check the status of your application for this position.

This position is telework eligible.

Applicants must consent to a fingerprint background check.

The Commonwealth of Virginia welcomes all applicants authorized to work in the United States. Sponsorship is not provided; therefore applicants must be a citizen or national of the U.S. a Lawful Permanent Resident or an alien authorized to work.

State applications and/or resumes will only be accepted as submitted online by 11:55 p.m. on the closing date through the state applicant tracking system. We will not accept applications resumes cover letters any other format. The decision to interview an applicant is based on the information provided in the application and/or resume.

Reasonable accommodations are available to persons with disabilities during the application and/or interview processes per the Americans with Disabilities Act.

VITA is a Virginia Values Veterans (V3) official certified state agency that provides hiring preference to Veterans and Members of the Virginia National Guard in support of Executive Order 29 (2010). If you are a Veteran or Virginia National Guard Member we encourage you to apply and receive preference in the hiring process. AmeriCorps Peace Corps and other national service alumni also are encouraged to apply.

Contact Information

Name: VITA Human Resources

Phone:

Email:

In support of the Commonwealths commitment to inclusion we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS) or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation if applicable to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at .

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1 2022- February 29 2024 can still use that COD as applicable documentation for the Alternative Hiring Process.